General Information
| Job Description | RSCH ADM 4 | Working Title | Principal Contracts and Grants Officer |
|---|---|---|---|
| Job Code | 006207 | Grade | 23 |
| Department Name | Sponsored Pgm Admin Services - D01158 | Department Head | Charles Greer |
| Supervisor | Cynthia Johnson | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues/problems without precedent and/or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. |
Custom Scope
| Uses advanced contracts and grants concepts to manage high volume and high complexity transactions. May review and guide others in the review of financial and administrative management requirements of research contract and grant proposals, awards, and/or transactions to ensure compliance with institutional and sponsor policies. Works independently to assess complex grant, contract and subcontract transactions where analysis requires an in-depth evaluation of variable factors. May be eligible for delegated signature authority. May review and sign transactions for less experienced staff. May serve as a technical specialist in a particular area, such as federal contracts, state contracts, subcontracts or information systems. Central Role(CR): Typically works on highly complex proposals and awards such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub awards. Is eligible for delegated authority. |
Department Custom Scope
| The Principal Contracts and Grants Officer (PCGO) is responsible for providing institutional-level sponsored programs administration services to a portfolio of academic departments and research units, including acting as an institutional liaison with extramural sponsors (e.g., Federal agencies, state/local government, marketing boards, and non-profit entities). The duties of this position include (but are not limited to): reviewing, endorsing, and submitting highly complex proposals; performing comprehensive analysis of a variety of awards (e.g., contracts, grants, and cooperative agreements); reviewing, negotiating, and executing (with delegated signature authority) highly complex sponsored awards on behalf of The Regents; providing advice to faculty and departmental analysts regarding critical and/or sensitive sponsored programs issues; interpreting a broad range of sponsor policies, government regulations, and award terms and conditions; coordinating and/or approving prior approval requests; and facilitating award closeouts. Additionally, the PCGO interacts with a variety of campus and University of California system-wide offices to facilitate the management, administration, and conduct of sponsored programs. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Advanced degree in a related field. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| Demonstrated experience utilizing various external electronic proposal submission systems. | Required |
| 6 - 10 years of related experience. | Required |
| Demonstrated experience working within University of California policies. | Preferred |
| Demonstrated experience negotiating research and research-related awards with federal agencies, state and local governments, and non-profit entities. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Central Role (CR): Administratively reviews complex grant or contract proposals budgets and awards, obtains/verifies necessary compliance approvals. | 15 |
| (CR): Negotiates terms and conditions of highly complex research grant, contract and subcontract proposals and awards from various sponsors. | 15 |
| Provides guidance and counsel on wide variety of highly complex research administration matters to principal investigators, senior departmental administrators and less experienced department staff. Leads education and outreach activities to facilitate connection between faculty and relevant programs/funding opportunities and promote research to external entities. | 10 |
| (CR): Maintains professional relationships with sponsor representatives. Delivers specialized training and/or develops content for education workshops in the area of research administration. Leads broad initiatives to develop successful proposal processes and resources for researches. | 10 |
| (DR): Provides highly complex projections, analysis and recommendations. | 5 |
| Assists in support of audit as directed by senior staff. | 5 |
| (DR): Ensures complete and accurate collection of research management administration data at all stages of the contract and grant life cycle. Independently oversees award reporting and closeout. | 5 |
| (CR): Approves/signs-off submission of pre-award update information requested by sponsor representatives before issue of awards. | 5 |
| (CR): Reviews and approves or rejects requested fund advance setups or research account updates. | 5 |
| (CR): Maintains appropriate approvals from applicable compliance committees. | 5 |
| (CR): Maintains communication with review committees to learn of new requirements. | 5 |
| Prepares reviews and/or approves financial transactions. Independently gathers information as needed to perform financial analysis. | 5 |
| (DR): Administers, in coordination with central and departmental administrators, the administrative and financial aspects of complex, awarded projects with broad impact. | 5 |
| Performs special projects, analyses, and other duties as assigned. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Ability to interpret policy for others. | Required |
| Advanced knowledge of the mission of a major research university and the principles that form the foundation of academic research. | Required |
| Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. | Required |
| Ability to perform highly complex financial analysis and customized reporting. | Required |
| Advances knowledge of effective grant funding processes, procedure and techniques. | Required |
| Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. | Required |
| Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. | Required |
| Advanced ability to identify complex problems and implement appropriate solutions. | Required |
| Advanced ability to create and train grant writing and other communication skills in a variety of styles to ensure securing grant funding required. | Required |
| Experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements. | Required |
| Ability to manage high volume and complex transactions. | Required |
| Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration. | Required |
| Advanced ability to develop and maintain effective working relationships within a diverse, multicultural environment. | Required |
| Advanced ability to analyze data, information and objectives; identify patterns, concerns, issues, problems, needs, tendencies and relationships; formulate logical and objective conclusions; recognize alternatives and their implications; and make sound decisions or recommendations. | Required |
| Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles. | Required |
| Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration. | Required |
| Advanced skill in working as part of a team, leading teams, and collaborating with others to complete tasks/projects. | Required |
| Advanced knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. | Required |
| Knowledge of UC sponsored programs administration policies, procedures, and practices. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Occasional travel for university related business meetings, conferences and/or professional development. | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
| Direction |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |