General Information
| Job Description | HEALTH PROFNS EDUC SUPV 1 | Working Title | Associate Director of Clerkship |
|---|---|---|---|
| Job Code | 004387 | Grade | 21 |
| Department Name | Undergrad Medical Ed - D02005 | Department Head | Pablo Joo |
| Supervisor | Pamela Hunter | Effective Date | 10/01/2022 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 004390 | HEALTH PROFNS EDUC SPEC 2 | 7.0 |
| 004545 | STDT ACAD ADVISOR 3 | 1.0 |
Generic Scope
| Provides immediate supervision to a unit or group of operational or technical employees. A portion of time may be spent performing individual tasks related to the unit; however, supervisory activities must constitute a primary part of the job. Supervises unit operations to ensure compliance with departmental or organizational policies, procedures, and defined internal controls. Ensures accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental standards and procedures. |
Custom Scope
| Directly oversees day-to-day operations for a health professions education program, including site-based processes, logistics and operations, local site coordinator assignments and communications with faculty and staff. |
Department Custom Scope
| Under the supervision of the Director of Medical Education, the Associate Director of Clerkship is responsible for managing, implementation and operational activities for UCR School of Medicine's educational program for years 3 and 4. The Associate Director of Clerkship will work with the Director of Medical Education in designing, managing, and evaluating clerkships in keeping with the schools mission, overall competency based learning objectives and LCME requirements. Will be responsible for managing the Clerkship Coordinators and provide training and on-boarding to new staff. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Master's degree in related area. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| Previous supervisory/managerial experience. | Preferred |
| Previous experience working in a clerkship medical student program. | Preferred |
| 4 - 7 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Directly supervise the work of on-site program coordinators with responsibility for the quality and quantity of work. Monitors progress and ensures consistency across centers.
|
30 |
Supports students and faculty to operationalize site recruitment, development and implementation. Serves as first point of contact for learners and faculty regarding questions, concerns, access, scheduling changes, infrastructure needs and placement problems.
|
30 |
Supervises administrative site coordinators to operationalize site recruitment, development and implementation to ensure support and infrastructure is consistent and in compliance with program standards.
|
20 |
Monitor, track and communicate with faculty and learners. Coordinates recruitment of faculty, and integration of learners into program sites. Oversees continuous process improvement at all sites.
|
15 |
Participates in the selection, development and evaluation of staff to ensure efficient operations.
|
5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Verbal and written communication skills to operational and learning concepts, actively listen, persuade, advise, and counsel. | Required |
| Working knowledge of department, organization, HR and university policies and processes. Working knowledge of relevant industry federal, state and local laws and regulations including national accrediting organizations and state and federal licensing and regulatory offices. | Required |
| Working knowledge of assigned program requirements and curriculum. | Required |
| Ability to recruit faculty and integrate learners which requires high-level planning and coordination skills. | Required |
| Proficient skills in training and guiding employees on site-specific administrative and operational processes. Demonstrated ability to motivate and inspire staff to improve center services. | Required |
| Effective communication skills with peers, learners, faculty, and other education program coordinators/managers. | Required |
| Proficient in ability to prioritize effectively to meet deadlines in a complex, challenging environment. Ability to organize assigned staff and unit operations in an efficient and effective manner. | Required |
| Ability to solve problems and suggest solutions through critical thinking process. | Required |
| Working knowledge of educational software and technologies to promote a wide-range of teaching and learning goals. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
|
|
Level of Supervision Received
| Direction |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
|
Physical Requirements
|
Mental Requirements
|
Environmental Requirements
|
Critical Position
| Is Critical Position: Yes |