General Information
| Job Description | RSCH ADM 1 | Working Title | Contracts and Grants Analyst 1 |
|---|---|---|---|
| Job Code | 006204 | Grade | 18 |
| Department Name | Statistics - D01058 | Department Head | Melissa Gomez |
| Supervisor | Lisa Diaz | Effective Date | 08/05/2022 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Entry-level professional with limited prior experience; learns to use professional concepts to resolve problems of limited scope and complexity; works on assignments that are initially routine in nature, requiring limited judgment and decision making. Employees at this level are expected to acquire the skills and knowledge to perform more advanced work following an agreed upon time in position, through defined training and development planning. |
Custom Scope
| Develops and/or oversees research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Follows institutional procedures and practices when analyzing or reviewing financial information or reports. |
Department Custom Scope
| Provides administrative and financial support to the Department of Statistics and various supported constituents. The incumbent assists the Financial Services Supervisor, Financial Operations Manager (FOM) and Financial and Administrative Officer (FAO), Directors and Department Chair with administrative and financial policies and procedures, reports, inquiries and other financially related issues. Reviews and reconciles monthly general ledgers and payroll expenditure (DOPE) reports. Performs web recharges, redistributes departmental expenses as appropriate in UCR Financial System. Processes expense transfers, deposits, and gift acceptance forms. Provides ad hoc financial reports and analyses to Principals Investigators (PIs), Financial Services Supervisor, FOM, Directors, Department Chair and FAO as needed. Responsible for assisting PI's with preparation of budgets and budget justification for pre-award process. Incumbent is responsible for post-award management of funding from various agencies. Prepares trend analysis, budget projection reports, maintains fiscal integrity and controls in compliance with respective guidelines. Assists with the allocation and management of financial commitments to graduate students and other academic appointments. Ensures compliance with internal audit requirements and University policies for all financial activities. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 0 - 1 years of related experience. | Required |
| Experience in an academic environment or higher educational setting. | Preferred |
| Experience interpreting and enforcing UC policies and procedures. | Preferred |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Department Role (DR): Under supervision, administers and/or develops grant proposals, applications and support documents in conjunction with PI.
|
25 |
(DR): Under direct supervision, provides post-award financial administration and management for research funds. Assists in preparation of routine proposal budgets and support documents that are required by proposal guidelines.
|
25 |
(DR): Analyzes expenses, develops cost projections, and assists with financial tracking and control.
|
25 |
| (DR): Interprets regulations and guidelines and prepares periodic reports. | 10 |
| Reconciles, researches and resolves discrepancies in financial data. Applies professional financial and accounting concepts to perform analyses of financial services such as researching discrepancies and implications. Reviews and reconciles monthly ledgers and reports. Researches items as needed to troubleshoot, clarify and verify. Reviews appropriateness of expenditures and identify inconsistencies. Prepares statements and financial reports as needed for PIs, Department Chair, Directors and Financial Team and independently prepares transfers as directed. | 10 |
| Responsible for fiscal closing of related contracts, grants, and other faculty and departmental funds. This also includes forecasting expenses to ensure funds are expended appropriately without incurring overdrafts. Assures adherence to UC fiscal closing guidelines as well as agency-specific guidelines | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Interpersonal skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, effective verbal and written communication skills and organizational skills. | Required |
| Demonstrated accuracy and attention to detail. Demonstrated ability to work under pressure, work on multiple projects and complete assignments on time. | Required |
| Ability to adapt to changing priorities and demonstrate flexibility to promote efficient and effective customer service and support. | Required |
| Proficiency working with computer and information management systems. | Required |
| Ability to learn and develop understanding of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. | Required |
| Ability to perform routine financial analysis and reporting. | Required |
| Ability to thrive in a busy, high-volume, and deadline driven work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests. Detail oriented. | Required |
| Ability to learn and develop understanding of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines. | Required |
| Ability to function effectively as a member of a team. | Required |
| Organization and communication skills and customer service focus. | Required |
| Expert level proficiency in MS Excel, Word, Outlook, Google Applications and Adobe Acrobat. | Required |
| Basic knowledge of financial or accounting concepts, processes and procedures. | Preferred |
| Knowledge of UC Systemwide and Campus Purchasing and Travel Policies and procedures. | Preferred |
| Demonstrated experience working with state and federal funds. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| Close Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |