General Information
| Job Description | RSCH ADM 2 | Working Title | Contracts and Grants Analyst 2 |
|---|---|---|---|
| Job Code | 006205 | Grade | 20 |
| Department Name | Statistics - D01058 | Department Head | Melissa Gomez |
| Supervisor | Lisa Diaz | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Under general supervision, develops and/or oversees research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official. |
Department Custom Scope
| Provides professional level financial/budget analysis and financial management for the Department of Statistics and various constituents. The incumbent provides high level administrative and technical support for the contract and grant pre-award and post-award fund administration. Uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards. Performs complex budget/resource analysis including forecasting, retrieving data from campus financial systems, organizing and validating data, and the preparation of comprehensive reports for principal management. Reviews and reconciles monthly general ledgers and payroll expenditure (DOPE) reports. Provides ad hoc financial reports and analyses to Principals Investigators (PIs), Financial Services Supervisor, FOM, Directors, Department Chair and FAO as needed. Ensures compliance with internal audit requirements and University policies for all financial activities. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 2 - 4 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
(DR): Analyzes transactions, expenditures, identifies and resolves discrepancies, financial and inventory reports. Prepares proposal budgets and support documents that are required by proposal guidelines.
|
30 |
| Department Role (DR): Under general supervision, organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs. | 25 |
| (DR): Under general supervision, provides post-award financial administration and management for research funds in accordance with organization policy and agency requirements. | 20 |
| (DR): Applies professional concepts to provide projections, analyze spending and recommend adjustments. | 10 |
| Develops and/or oversees non-competing continuations, supplements and other award/agreement amendments. | 5 |
| Responsible for fiscal closing of related contracts, grants, and other faculty and departmental funds. This also includes forecasting expenses to ensure funds are expended appropriately without incurring overdrafts. Assures adherence to UC fiscal closing guidelines as well as agency-specific guidelines | 5 |
| Other duties as assigned | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines. | Required |
| Demonstrated strong oral and written communication skills with the ability to support a diverse constituency. | Required |
| Ability to manage a high volume of transactions. | Required |
| Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. | Required |
| Writing skills to draft persuasive text for variety of audiences. | Required |
| Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. | Required |
| Ability to perform moderately complex financial analysis and customized reporting. | Required |
| Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus. | Required |
| Expert level proficiency in MS Excel, Word, Outlook, Google Applications and Adobe Acrobat. | Required |
| Demonstrated ability to work as a member of a team. | Required |
| Maintains current knowledge of compliance regulations in all areas of research administration. | Required |
| Demonstrated accuracy and attention to detail. Demonstrated ability to work under pressure, work on multiple projects and complete assignments on time. | Required |
| Knowledge of grant funding processes, procedures and techniques. | Required |
| Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |