Applies professional concepts to perform basic financial or resource analysis to understand past performance and determine present and future performance and/or resource allocations.
- Administer and coordinate all fiscal activities of departmental budgets, including financial activity trend analysis and budget
projection reports, ensuring fiscal integrity and control.
Perform complex budget/resource analysis, which includes forecasting, retrieving data from campus financial systems, organizing
and validating data, and preparing comprehensive reports.
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15 |
Under general supervision, provides analytical support for simple to moderate budget, financial or resource analysis projects.
- Review departmental accounting and budgetary procedures as appropriate, and provide recommendations for improving the budgetary process and procedures for departments. Reviews, monitors and reconciles campus financial transaction detail reports to actual expenditure documentation on a monthly basis using the campus ledger reconciliation storage systems ensuring accuracy and verify appropriations, charges, fund transfers, and balances. Prepares and processes budget and expense transfers as needed. Ensure that appropriate action is taken by consulting with FAO, Accounting, Purchasing, and other campus entities as needed.
|
15 |
Gathers and analyzes financial and/or resource data; prepares and summarizes information and/or recommendations.
- Design procedures for tracking budget variances.
Review FAUs and ensure all funds are in accurate and reportable condition, preparing budgetary adjustments and correcting
entries as necessary.
Provide monthly budget reports to PI's and FAO. Examples include financial reports, forecasting/projections, staff/faculty salary budgets, contracts, grants, gifts, endowments, and events.
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10 |
|
Coordinate HR processes for monthly and hourly employees, ensuring proper appointment/classification/salary rates. Process
biweekly/monthly payroll for academic and staff employees.
Research and counsel employees on benefits eligibility, changes, questions, and concerns.
Manage the recruitment, appointment and re-appointment of non-senate academic personnel.
Assist with faculty recruitment including, campus visits, itinerary, job postings, recruitment, and monitoring the recruitments from start to finish.
Assist with other academic personnel matters as needed.
|
10 |
|
Assist Chairs with the development and management of the course schedules, curricular changes, teaching assignments and visa
processing for all academic hires (tenure track and visiting appointments).
Coordinate and assist with graduate student recruitment, advising, and support.
Assist with the allocation and coordination of teaching assistantships and the management of financial commitments to graduate
students.
Track, analyze and report on undergraduate and graduate enrollment trends, changes in curriculum, admissions and other relevant
academic measures.
Assist the Chair with general administrative matters pertaining to faculty and student support.
|
10 |
|
Provide pre-award budget preparation assistance for contracts and grants, and provide all post-award fund administration,
including preparation of agency status/financial reports as needed.
Responsible for purchasing and procurement, including researching and obtaining price quotes, ensuring the compliance of
purchases with policy, and verification of fund availability.
Provide guidance to departmental faculty with respect to fiscal policies and procedures; provide monthly financial reports showing
detail and current balances of faculty-specific funds.
Process domestic and foreign travel vouchers; audit submitted receipts and expenses for appropriateness and compliance with
University travel policies.
Ensure compliance with internal audit requirements and University policies for all financial activities.
Prepare reports and analyses for FAO and/or departmental chairs regarding the utilization of departmental resources for
departmental planning.
Manage the year-end fiscal close process and assist with budgeting.
|
10 |
|
Receives more detailed instructions for new assignments.
|
5 |
|
Implements department budget allocations and maintains department chart of accounts, and related business processes.
|
5 |
|
Prepares basic financial and resource reports and/or analysis for internal department constituents. Examples include periodic financial reports, staff/faculty salary budgets, contracts, grants, gifts, endowments, or user fees. Financial and/or resource analysis could include budgetary analysis, financial analysis, forecasts, projections, staff or faculty salary or FTE analysis, student enrollment analysis, recharge or general rate analysis (parking rates, copier rates, capital project rates, student health charges) student fees (self-supporting programs, professional school fees, course material fees, etc.) contracts and grants analysis, endowment income, fungibility of funds, working capital, depreciation, new building funds, etc.
|
5 |
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Applies financial concepts to process, review and approve financial transaction.
|
5 |
|
Ensures that the appropriate internal controls are addressed, maintained and strengthened to protect University resources.
|
5 |
|
Attend all appropriate Users Group, department and/or College meetings to stay abreast of policy and procedure changes.
Assist with event planning and management.
Assist with the development of communication documents.
|
5 |
