General Information
| Job Description | K to 14 ACAD PREP SPEC 3 | Working Title | Upward Bound Classic Assistant Director |
|---|---|---|---|
| Job Code | 004535 | Grade | 19 |
| Department Name | Office of TRIO Programs - D01317 | Department Head | Alicia Hernandez |
| Supervisor | Albaro Martin | Effective Date | 11/07/2022 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 004534 | K to 14 ACAD PREP SPEC 2 | 1.0 |
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| As a seasoned, experienced professional in K-14 academic preparation, independently works with assigned institutions and organizations to plan and implement a wide range of academic preparation programming. Develops and maintains program visibility in schools. Develops and maintains collaborative relationships with K-14 and higher education institutions and/or community entities. Develops collaborative relationships with other college-going programs. |
Department Custom Scope
| The Upward Bound Classic Assistant Director (AD) is responsible for the management and implementation of all aspects of the Upward Bound Federal Grant Program Classic (100%). The AD will provide pre-college services to more than 85 students and their parents at 3 high schools in Riverside County. Responsibility includes conceptualization, development and implementation of program services described in grant objectives. The AD will provide advising, supervision, and instruction to high school student participants to help them develop academic skills which enable them to qualify and successfully graduate from a 4-year university. The AD will serve as primary contact for the Upward Bound Federal Grant Program and UCR representative for each high school that is served by Upward Bound. In addition, the AD will serve as the resource person for high school personnel on matters related to students' preparation. The AD will work collaboratively with other grant programs in the Office of TRIO Programs; develop relationships with other campus offices such as: the Early Academic Outreach Program (EAOP), UCR Office of Admissions, Office of Financial Aid, Career Center, Learning Center, and others. The AD will recruit, select, train, and supervise the High School Coordinator (K to 14 ACAD PREP SPEC 2). The AD will be responsible for the collection of information and tracking of program services provided to participants for the annual performance report. Provides assistance to the Director in making decisions regarding allocations of funds for implementation of grant objectives. In the absence of the TRIO Office Director, the AD along with the TRIO Office Manager, will provide oversight of the operation for the Office of TRIO Programs. This position is grant funded and is subject to availability of continued grant funding. The UBC grant is entering year 1 of a 5 year grant. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Master's Degree or equivalent work experience in related area. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| 4 - 7 years of related experience. | Required |
License Requirements
| License | Requirement |
|---|---|
| Valid Drivers License | Required |
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Delivers individual and group advising services and maintains relationships with a group of K-14 students. | 10 |
Develops student academic plans to ensure post-secondary admission eligibility.
|
10 |
Produces program reports, collects student data, documents participant contacts and progress, and tracks academic progress of program participants.
|
10 |
Implements and facilitates recruitment and program alumni events.
|
10 |
| Assist the Director in making decisions regarding allocation of funds, budget projections, proposing expenditures for implementation of the program and ensuring compliance with grant regulations. Work closely with the Director to prepare and submit all sections of the Annual Performance Report to the Federal Department of Education. | 10 |
| Designs and implements grade-appropriate college-going workshops, curricula, materials and activities. | 5 |
| Delivers college-going workshops to parents and families at community and school sponsored events. | 5 |
| Develops and maintains relationships with parents/families to support student academic success and access to higher education. | 5 |
| Acts as advocate for students and parents. | 5 |
Develops collaborative relationships with other college-going programs and K-14 higher education personnel.
|
5 |
| Participates in strategic and program planning. | 5 |
| Serves on department, organization, and external committees, workgroups, and coordinating bodies. | 5 |
| Plans and implements college-going field trips and activities. | 5 |
Trains, supervises, and evaluates job performance of part-time, student, and/or summer staff.
|
5 |
| Other duties as assigned. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Experience in supervising professional and student staff. | Required |
| Strong communications (verbal and written) and interpersonal skills. | Required |
| Significant experience advising and supporting educationally disadvantaged students regarding postsecondary opportunities and careers. | Required |
| Strong knowledge of up-to-date information on K-12 and higher education policies and issues. Ability to assess their impact on program strategies. | Required |
| Knowledge of youth and adolescent development theory, including issues facing low-income, first generation urban youth. | Required |
| Knowledge of K-12 and higher education institutions (UC, CSU, CC, etc.), admissions and financial aid requirements, and the ability to interpret policies and procedures to youth, parents, and school representatives. | Required |
| Ability to establish and maintains cooperative relationships with school district administrators, school counselors, principals, teachers, and community contacts. | Required |
| Strong knowledge and experience working with educational equity programs serving a diverse student population. | Required |
| Demonstrated cultural competency with respect to race, ethnicity, and socio-economic status. | Required |
| Strong knowledge of high school graduation and college entrance requirements. | Required |
| Ability to communicate effectively in Spanish. | Preferred |
| Ability to evaluate academic documents, including high school transcripts, state testing scores, progress reports and academic skill assessments. | Preferred |
| Knowledge and experience in budget forecasting, maintaining cost effectiveness to implement grant budget and implementing TRiO Regulations. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Public Driving Record | Required |
| Travel | Required |
| Travel Outside of Normal Business Hours | Required |
| Work on weekends, evenings, attend overnight trips and provide overnight supervision for summer programs. | Required |
Other Special Requirements & Conditions
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|
Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |