General Information
| Job Description | RSCH ADM 2 | Working Title | Contracts & Grants Analyst |
|---|---|---|---|
| Job Code | 006205 | Grade | 20 |
| Department Name | Engineering - Dean's Office - D01002 | Department Head | Alissa Rackstraw |
| Supervisor | Huguette Albrecht | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Under general supervision, develops and/or oversees research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official. |
Department Custom Scope
| The custom scope is revised in the following aspects: (a) The position involves no post-award administration. No contract and grant management, post-award record-keeping, or post-award compliance management activities are within the defined scope. (b) Works independently on small to medium-size proposals and contributes to large-size proposals. (c) Provides full support to faculty during the preparation of primarily small proposals. Typical activities include responding to emails and inquiries in a timely manner, and performing all the tasks related to the preparation of compliant and competitive proposals. Such tasks consist of reading and understanding funding opportunities, identifying the proposal components, preparing proposal checklists and component outlines, developing budgets and budget justifications, requesting and collecting proposal documents from UC Riverside investigators and any external collaborators, reviewing and formatting documents as needed, coordinating the proposal preparation process for submission to the Office of Research and Economic Development (RED) in a timely manner, and solving issues as they present (d) Contributes to the identification and distribution of relevant funding opportunities. A writing sample and/or assessment will be required before or during the job interview. **As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment. ** |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 2 - 4 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
(CR): Under general supervision, provides advice and counsel regarding sponsored projects administration to Department Administrators and PIS. Supports grant writing and proposal development initiatives to improve funding success.
|
80 |
(CR): Develops professional relationships with sponsor representatives to help identify funding opportunities for researches.
|
10 |
(CR): In compliance with institutional and sponsor policies, establishes mandated recordkeeping.
|
10 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Ability to read, and understand the technical, administrative, and budgetary requirements of funding opportunities/solicitations. | Required |
| Knowledge of grant funding processes, procedures and techniques. | Required |
| Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. | Required |
| Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines. | Required |
| Experience with MS Office, Google Dox, DropBox, and other cloud-based collaboration tools. | Required |
| Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus. | Required |
| Ability to communicate clearly and professionally verbally and in writing. | Required |
| Maintains current knowledge of compliance regulations in all areas of research administration. | Required |
| Ability to perform moderately complex financial analysis and customized reporting. | Required |
| Ability to manage a high volume of transactions. | Required |
| Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. | Preferred |
| Writing skills to draft persuasive text for variety of audiences. | Preferred |
| Experience with Grants.gov, NSF Fastlane, NSF Research.gov, NIH ERA Commons, Cayuse, SciENcv, and Orcid. | Preferred |
| Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |