Implements department budget allocations and maintains department chart of accounts, and related business processes.
- Provides daily financial support of all grant related purchases/payments (processing subcontract invoices, participant payments, CAB expenses, and requests to purchase and storage of any software and large data sets, equipment, or supplies; payments to community-based organizations, and other academic institutions. Works closely with SOM Business Operations to obtain all required documentation and ensure accounting policies and purchasing payments align.
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30 |
Under general supervision, provides analytical support for simple to moderate budget, financial or resource analysis projects.
- Assists community-based entities in preparing subcontract budgets and supporting documents that are required by proposal guidelines. Collaborates with UCR departments (outside the SOM) regarding grant related expenses and financial management.
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15 |
Applies professional concepts to perform basic financial or resource analysis to understand past performance and determine present and future performance and/or resource allocations.
- Assists in support of audit as directed by senior staff.
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10 |
Gathers and analyzes financial and/or resource data; prepares and summarizes information and/or recommendations.
- Analyzes transactions, expenditures, identifies and resolves discrepancies, financial and inventory reports. Applies professional concepts to provide projections, analyze spending and recommend adjustments for subcontracts with community-based entities. Provides advice and counsel regarding sponsored projects subcontract administration to Department Administrator and PIs.
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10 |
Applies financial concepts to process, review and approve financial transaction.
- Grant Award Implementation. Complete all SMPPH/CHC grant related transactions. Manage subcontractor funds (external vendors, RA, etc.). Save fully executed grant agreements on shared drive. Work with grant sub-contractors regarding their purchase orders (POs)/ memorandum of understandings (MOUs) and SMPPH/CHC expectations. Provide technical assistance and communicate directly with subcontractors, vendors, etc. regarding invoicing protocols, deadlines, etc. Initiate and complete processing for grant payment(s). Communicate any grant payments withheld from subcontractors and provide rationale for withholding grant payment(s). Record issuance of grant payments on tracking log.
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10 |
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Provides high level administrative support to SMPPH/CHC deputy director. Coordinates preparation of financial files and handles routine correspondence with Business Operations. Advise Deputy Director/FAO on financial compliance regulations. Provide Deputy Director/FAO with monthly expense reports; from monies being paid from faculty compliments. Review for accuracy and assist SMPPH faculty in submitting for petty cash replenishment requests. Communicate updates/challenges regarding SMPPH and CHC's finances. Review and seek Deputy Director/FAO's approval for all invoices, POs, etc. Provide Deputy Director/FAO with monthly balances and financial analysis of grants. Communicate concerns regarding SMPPH and CHC financials and work with Deputy Director/FAO to determine appropriate next steps.
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10 |
Prepares basic financial and resource reports and/or analysis for internal department constituents. Examples include periodic financial reports, staff/faculty salary budgets, contracts, grants, gifts, endowments, or user fees. Financial and/or resource analysis could include budgetary analysis, financial analysis, forecasts, projections, staff or faculty salary or FTE analysis, student enrollment analysis, recharge or general rate analysis (parking rates, copier rates, capital project rates, student health charges) student fees (self-supporting programs, professional school fees, course material fees, etc.) contracts and grants analysis, endowment income, fungibility of funds, working capital, depreciation, new building funds, etc.
- Develops and distributes monthly departmental expenditure reports to the deputy director/FAO. Pre-Grant Award Development. Assist Faculty in developing pre-budget award for grants submissions. Participate in grant information sessions; to inform Faculty on what is an allowable expense and what is not. Verify expenses i.e. subcontractor fees, travel/mileage, equipment, salaries, etc. Maintaining a list of active FAU accounts. Work in partnership with sponsored research program (SRP) Analyst to ensure grant financials are in compliance.
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5 |
Ensures that the appropriate internal controls are addressed, maintained and strengthened to protect University resources.
- In compliance with institutional and sponsor policies, establishes mandated record keeping for subcontracts with community-based entities.
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5 |
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Exhibiting a thorough understanding of SMPPH/CHC, serves as the ambassador for internal and external parties including prominent members of the business community.
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5 |
