General Information
| Job Description | STDT ACAD ADVISOR 3 | Working Title | Academic Advisor and Credential Analyst (Remote/Hybrid) |
|---|---|---|---|
| Job Code | 004545 | Grade | 19 |
| Department Name | Academic Affairs Ops - D01063 | Department Head | Annette Roberts Webb |
| Supervisor | Abril Chavando-Durham | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Applies skills as a seasoned, experienced academic adviser. Provides advice to students on the full range of requirements for a department, college, or school with a wide variety of course requirements. Recommends solutions to progression and requirement issues. Advice may include not-clearly-defined programs such as independent study programs, interdisciplinary programs, or multiple programs. Works independently under general supervision. |
Department Custom Scope
| Under the supervision of the Assistant Director of Academic Programs, the Credential Analyst is responsible for advising students on the full range of California Teaching Credentials (CTC) and authorizations offered by University Extension. The position is responsible for adhering to all CTC Accreditation standards, reporting, data collections, and other requirements. Responsible for the implementation of new academic programming and maintenance of continued programming. This is done by means of scheduling courses, screening and selection of instructors, and coordinating teaching agreement administration with academic services. Responsible for budget planning and enrollment forecasting on a quarterly basis. Additionally, this position functions as administrative support to instructors, and may act as a liaison with industry partners, the K-12 education community, and campus. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 4 - 7 years of related experience. | Required |
| Minimum of 2 years of experience as an official California Teaching Credential Recommender | Preferred |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Provides advice and assistance to students on all aspects of their academic experience, including progression and requirement matters for the department/school/college.
|
55 |
Assists faculty on determining course scheduling needs for student progression to graduation.
|
20 |
| Advises new and continuing instructors on departmental/school/college and university policies and procedures. | 5 |
| Identifies students with GPA or progress problems, advises students, and recommends appropriate courses of action by the department/school/college (e.g., academic probation, dismissal). | 5 |
Confirms that students have met requirements for degree completion when there are no clear precedents or articulations, such as interdisciplinary programs or when transfer work is involved.
|
5 |
Participates in planning academic curriculum in collaboration with chair/dean and faculty, and with other departments, to ensure student's progress through course sequences, avoid conflicts, and ensure compliance with organization-wide policies.
|
5 |
| Quarterly budget and enrollment forecast planning for self-supporting portfolio of programs. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Skills in judgment and decision-making, problem solving. | Required |
| Ability to multi-task. | Required |
| Thorough knowledge of department/school college policies, procedures, and requirements. | Required |
| Abilities in problem identification, reasoning, ability to develop original ideas to solve problems. | Required |
| Thorough knowledge of advising and counseling techniques. Knowledge of multiple majors, colleges, and schools. | Required |
| Knowledge of CTC accreditation review cycle. | Preferred |
| Skill in budget planning and enrollment forecasting. | Preferred |
| Thorough knowledge of college/school policies, procedures, and requirements. | Preferred |
| Knowledge of CTC online systems and paper application process. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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|
Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Hybrid remote postion. Employee required to work on-site for student or program support as needed. |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |