Serves as point person for learners, which may include prospective health professions education program candidates; current health professions education learners; and all other stakeholders. Answers questions and disseminates program information. Assists health professions education learners with all program-related issues and questions.
- Serve as primary resource to residents/fellows, faculty and staff on UCR Residency Program matters. Develop evaluation systems for resident's progress including rotation reports, and assessment by advisor/s. Develop and manage information systems, including a Resident Information System and other supporting systems. Serve as informal advisor to residents on academic and personnel matters.
|
20 |
Assists program management with operational components specific to the employment of learners which may include human resources onboarding; appointment paperwork; credentialing; managing training grants; payroll management (FTE tracking); benefits and leave advising; and Medicare reimbursement reporting.
- Oversee the application process and maintain database. Coordinate offer and acceptance activity including application review (screening and data and statistics preparation for selection committee), record keeping, decisions and formal offer completion processes. Coordinate recruitment visits. Oversee and authorize all recruitment expenses. Assign charges to designated accounts based on account budgets and fund commitments.
|
20 |
Assists with logistics and coordination for program social events and/or educational activities, which may include recruitment; orientation; graduation; conferences; and simulation and/or other assessment activities.
- Manage all aspects of resident/fellow recruitment. This includes the following:
Represent and market the program to potential applicants, other institutions and agencies. This requires thorough knowledge about program requirements, procedures and policies, in addition to being knowledgeable about UCR and the SOM.
Develop, edit, enhance and maintain program website and information and oversee production of all publications, including writing, editing, and updating publications.
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15 |
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Maintains program files and data, which may include individual learner files as well as program accreditation documentation in accordance with relevant regulatory and University policies.
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10 |
Ensures administrative, financial and other program operations are compliant with accreditation standards, University policy, and other regulatory requirements. Prepares reports and follows up as necessary.
- Develop and implement methods and procedures for management of the program. Review and streamline existing administrative processes, as needed. Facilitate and implement program changes.Advise the Director and program committees on University, SOM and GME policies, requirements, procedures, and deadlines. Implement approved policy changes and recommendations and ensure policy compliance. Determine agenda items and appropriate issues for meetings based on programmatic needs.
|
10 |
At the direction of program faculty and leadership, creates learner assessment documentation, including assessment tools and assessment strategies/timelines. Generates regular reports of individual and aggregate learner progress and assessment.
- Provide support to various GME committees. Compile information and statistics for committee meetings. Make recommendations to the committee. Make presentations to committees and residents regarding program requirements, administrative protocol, etc.. Disseminate information such as policy changes to appropriate personnel.
|
5 |
Assists in projecting costs, monitoring budgets, and financial tracking for health professions education programs and related activities. May process and tracks learner reimbursements. Assists program management with financial tasks related to the program.
- Other duties as assigned.
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5 |
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Fosters an environment of collaboration between various health professions education specialties and programs. Participates in program and/or departmental work groups, teams, task forces and committees to support ongoing health professions education program functions.
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5 |
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Assists with a variety of projects to provide solutions to improve educational or administrative operations. May work with others to achieve project objectives.
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5 |
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At the direction of program faculty and leadership, creates program and curricular evaluation documentation, including evaluation tools and strategies/timelines. Generates regular evaluation reports.
|
5 |
