UCR Jobs

General Information

Job Description	INSTITUTIONAL RSCH ANL 3	Working Title	Associate Director of Medical Education Quality
Job Code	006948	Grade	22
Department Name	Undergrad Medical Ed - D02005	Department Head	Pablo Joo
Supervisor	Elizabeth Morrison-Banks	Effective Date	11/07/2022

Position(s) Directly Supervised

Job Code	Title	FTE
006947	INSTITUTIONAL RSCH ANL 2	1.0
004390	HEALTH PROFNS EDUC SPEC 2	1.0
007343	EDUC TCHL SPEC 3	1.0

Generic Scope

Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.

Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.

Custom Scope

Uses skills as a seasoned, experienced professional with a full understanding of industry practices and organizational policies and procedures; resolves a wide range of issues in imaginative as well as practical ways. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

Uses skills as a seasoned, experienced professional with a full understanding of industry practices and organizational policies and procedures; resolves a wide range of issues in imaginative as well as practical ways. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

Department Custom Scope

Working under the supervision of the Associate Dean for Medical Education Quality and Integration, the Associate Director of Medical Education Quality assists the Office of Medical Education Quality and Integration (OMEQI) with designing and implementing tools and operations that assess medical students and evaluate the effectiveness of the undergraduate medical education program. The Associate Director of Medical Education Quality is responsible for managing data processing, including generating and cataloging OMEQI reports and institutional related research data. This position reports to the Associate Dean for Medical Education Quality and Integration. The individual filling this position works within learning management systems (ExamSoft, One45 Data Analytics, MedHub, Canvas) and stays current in curriculum and accreditation standards. This position provides essential and high-level administrative support for functions and day-to-day operations in the School of Medicine (SOM), Office of Medical Education. The incumbent will be a primary point person for all Liaison Committee on Medical Education (LCME) accreditation processes, coordinating all databases, events, dashboards, documents and submissions related to LCME accreditation and continuous quality improvement (CQI) initiatives of the School of Medicine. The incumbent also provides key administrative support for the School of Medicine?s preclinical education programs for medical students. Many of these duties are complex in nature and require considerable judgment, initiative and professionalism. The incumbent will also use excellent communication skills as the focal point for communications with students, staff, faculty and accrediting bodies. They will also provide staff support to essential committees within the School of Medicine, inclusive of but not limited to preparing necessary files, preparing agendas, following up on action items, and handling routine correspondence. The incumbent is expected to use mature judgment, informed decision making, concern for detail and timeliness, as well as appropriate discretion to deal with complex, confidential and sensitive issues.

Working under the supervision of the Associate Dean for Medical Education Quality and Integration, the Associate Director of Medical Education Quality assists the Office of Medical Education Quality and Integration (OMEQI) with designing and implementing tools and operations that assess medical students and evaluate the effectiveness of the undergraduate medical education program. The Associate Director of Medical Education Quality is responsible for managing data processing, including generating and cataloging OMEQI reports and institutional related research data. This position reports to the Associate Dean for Medical Education Quality and Integration. The individual filling this position works within learning management systems (ExamSoft, One45 Data Analytics, MedHub, Canvas) and stays current in curriculum and accreditation standards. This position provides essential and high-level administrative support for functions and day-to-day operations in the School of Medicine (SOM), Office of Medical Education. The incumbent will be a primary point person for all Liaison Committee on Medical Education (LCME) accreditation processes, coordinating all databases, events, dashboards, documents and submissions related to LCME accreditation and continuous quality improvement (CQI) initiatives of the School of Medicine. The incumbent also provides key administrative support for the School of Medicine?s preclinical education programs for medical students. Many of these duties are complex in nature and require considerable judgment, initiative and professionalism. The incumbent will also use excellent communication skills as the focal point for communications with students, staff, faculty and accrediting bodies. They will also provide staff support to essential committees within the School of Medicine, inclusive of but not limited to preparing necessary files, preparing agendas, following up on action items, and handling routine correspondence. The incumbent is expected to use mature judgment, informed decision making, concern for detail and timeliness, as well as appropriate discretion to deal with complex, confidential and sensitive issues.

Education & Experience Requirements

Education Requirements

Degree	Requirement
Bachelor's degree in related area and/or equivalent experience/training.	Required
Master's degree in related area and/or equivalent experience/training.	Preferred

Experience Requirements

Experience	Requirement
4 - 7 years of related experience.	Required
Supervisory experience.	Preferred
Experience in a role where quality improvement projects have been demonstrated	Required

License Requirements

Certification Requirements

Certification	Requirement

Educational Condition Requirements

Condition	Requirement

Key Responsibilities

Description	% Time
Researches, gathers, analyzes and summarizes information for complex data research projects. Maintains continuous quality improvement dashboards and other complex databases. Oversees the preparation and timely dissemination of all reports produced by the Office of Medical Education Quality and Integration, ensuring accuracy and adherence to policies and guidelines of the university and of accrediting bodies. Supervises unit staff in providing on-demand data and reports and in responding quickly to user requests.	20
Assignments require analysis of multiple factors or data sources. Identifies, analyzes and interprets trends in complex data sets using statistical techniques. Develops quality control systems to proactively identify and reconcile discrepancies within various data sets so as to provide accurate and detailed reports. Assists with creating and maintaining new assessment and evaluation tools.	20
Able to synthesize issues and present them in a creative and non-technical manner. Oversees communication with students, staff, faculty and accrediting bodies. Leads team in preparing dashboards and reports that translate and visualize data into actionable insights that help improve educational outcomes.	20
Designs and establishes systems that manage, store and retrieve data for analysis to answer ad hoc informational requests and tracking of students and faculty. Performs special assignments that require research and collection of information; ability to locate, analyze and summarize data in an effort to identify variances and provide recommendations.	20
May oversee the work of student or clerical staff. Oversees the work of the staff in the medical education quality unit, analyst, student workers and clerical staff, ensuring compliance with administrative policies and determine appropriate procedures and methods to prevent problems and improve efficiencies. Provides training to unit staff on data management protocols and database tools. Participates in the selection, development and evaluation of staff to ensure efficient operations.	20

Knowledge, Skills & Abilities

Knowledge/Skill/Ability	Requirement
Understanding of organizational rules and regulations.	Required
Requires general knowledge in data collection and analysis techniques; statistics or social science research techniques; knowledge of common organization-specific computer application programs; knowledge of organizational principles and procedures involved in handling sensitive data (for example, Family Educational Rights and Privacy Act, or FERPA).	Required
Able to provide good judgment, decision-making, and problem solving.	Required
Thorough active listening, critical thinking, good interpersonal skills and ability to multi-task.	Required
Strong ability to present information in a clear concise manner both in writing and verbally.	Required
Ability to function independently and take responsibility for results; organize workload with close attention to detail and accuracy; manage multiple tasks and timelines.	Required
Ability to maintain confidentiality at all times and to handle sensitive/confidential information, issues and requests.	Required
Skill in independently researching questions and making appropriate contacts when problem solving.	Required
Advanced skills in Excel (pivot tables, power query, vlookup), Power BI and/or other related software.	Required
Knowledge of learning management systems such as ExamSoft, One45 Data Analytics, MedHub and/or Canvas.	Preferred

Special Requirements & Conditions

Special Condition	Requirement

Other Special Requirements & Conditions

Level of Supervision Received

General Supervision

General Supervision

Environment

Working Environment

Campus

Campus

Other Requirements

Items Used

Standard Office Equipment

Standard Office Equipment

Physical Requirements

Bend : N/A Sit : Constantly Squat : N/A Stand : Occasionally Crawl : N/A Walk : Occasionally Climb : N/A

Bend : N/A
Sit : Constantly
Squat : N/A
Stand : Occasionally
Crawl : N/A
Walk : Occasionally
Climb : N/A

Mental Requirements

Read/Comprehend : Constantly Write : Constantly Perform Calculations : Frequently Communicate Orally : Constantly Reason & Analyze : Constantly

Read/Comprehend : Constantly
Write : Constantly
Perform Calculations : Frequently
Communicate Orally : Constantly
Reason & Analyze : Constantly

Environmental Requirements

Is exposed to excessive noise : No Is around moving machinery : No Is exposed to marked changes in temperature and/or humidity : No Drives motorized equipment : No Works in confined quarters : No Dust : No Fumes : No

Is exposed to excessive noise : No
Is around moving machinery : No
Is exposed to marked changes in temperature and/or humidity : No
Drives motorized equipment : No
Works in confined quarters : No
Dust : No
Fumes : No

Critical Position

Is Critical Position: Yes

Is Critical Position: Yes

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