General Information
| Job Description | PROJECT POLICY ANL 1 | Working Title | Administrative Fellow |
|---|---|---|---|
| Job Code | 007396 | Grade | 18 |
| Department Name | SOM Finance & Administration - D02013 | Department Head | Maria Aldana |
| Supervisor | Rosemary Tyrrell | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Entry-level professional with limited prior experience; learns to use professional concepts to resolve problems of limited scope and complexity; works on assignments that are initially routine in nature, requiring limited judgment and decision making. Employees at this level are expected to acquire the skills and knowledge to perform more advanced work following an agreed upon time in position, through defined training and development planning. |
Custom Scope
| Learns to use professional concepts to conduct and/or support analytical studies or projects. Works on problems of limited scope. Acquires skills to fully analyze issues and problems, gather data and information, find and evaluate alternatives and make sound recommendations. |
Department Custom Scope
| Under the close supervision of the Director of Faculty Development and the Chief Financial and Administrative Office in the School of Medicine (SOM), this position will perform administrative and analytical duties in support of SOM operations. The duration of the position is 12 months. Fellows participate in projects and activities that build and strengthen essential administrative skills. Fellows for academic year 2023/2024 will rotate six months in a clinical department and six months in an administrative department. Fellows will complete projects during their rotation and will attend monthly didactic sessions. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Business coursework in Accounting/Finance, Operations and Business Administration. | Preferred |
| Master of Health Administration, Master of Business Administration with a Health concentration or Master of Public Health. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| 0 - 1 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Supports program or project staff to gather information and support program objectives.
|
30 |
| Learns to gather and assemble analytical and factual data. | 15 |
Learns to prepare reports and summarize information available on the assigned issues and identifies other matters of significance.
|
15 |
| Executes special or continuous research and data analysis responsibilities. | 15 |
| Learns to prepare preliminary outlines for the conduct of analysis and accomplishment of assigned objectives. | 5 |
| Provides a variety of preliminary analytical studies in support of a function, research initiative, program and/or organizational unit. | 5 |
| Learns to determine and locate sources for the collection of information and data. | 5 |
| Prepares preliminary analyses of laws, procedures, and other subjects to contribute to organizational programs, research proposals, and other documentation. | 5 |
| Assists with program planning and collaboration with program/project staff. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Basic program and project management skills. | Required |
| Ability to use sound judgment in responding to issues and concerns. | Required |
| Ability to use discretion and maintain all confidentiality. | Required |
| Acquiring knowledge of applicable policy analysis techniques. | Required |
| Basic skills to analyze and research information and learn to synthesize large amounts of data with strong attention to detail. | Required |
| Ability to adapt to changing priorities. Uses organizational skills to multi-task in a high-volume environment. | Required |
| Basic communication and interpersonal skills to communicate effectively, both verbally and in writing. | Required |
| Ability to function as a member of a team. | Required |
| Analytical skills that are typically acquired during the course of obtaining a Master's degree. | Required |
| Broad customer service orientation and critical thinking skills. | Required |
| Skills to learn organization-specific and other computer application programs. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Occasional local travel to various UCR/SOM locations and sites. | Required |
| Applicants with a stated desire to pursue career in health administration. | Required |
| Overtime | Required |
| Travel | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
| Close Supervision |
Environment
Working Environment
| UC Intellicenter |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |