General Information
| Job Description | ALUMNI EXTERNAL REL SPEC 1 | Working Title | Alumni and External Relations Coordinator |
|---|---|---|---|
| Job Code | 006297 | Grade | 18 |
| Department Name | SOM - Dean's Office - D02000 | Department Head | Linda Reimann |
| Supervisor | Katherine Dorff | Effective Date | 12/14/2022 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Entry-level professional with limited prior experience; learns to use professional concepts to resolve problems of limited scope and complexity; works on assignments that are initially routine in nature, requiring limited judgment and decision making. |
Custom Scope
| Uses the professional concepts of alumni and external relations to assist in implementing programs and/or communications strategies designed to inform key constituencies of institutional programs, activities, policies and practices. |
Department Custom Scope
| Provide support for planned events and alumni outreach programming jointly coordinated by Strategic Initiatives and Development. Assists in planning and organizing internal and external business related functions, symposiums, conferences, program events, banquets, and VIP briefings. Additionally, incumbent will provide increased capacity to identify and engage SOM alumni for future philanthropic support and advocacy. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 0 - 1 years of related experience. | Required |
| 1 - 2 years of experience in event planning/management. | Preferred |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Under direct supervision, assists in implementing programs and/or communication strategies designed to inform alumni and other key constituencies of institutional programs, policies, practices, et cetera; constituencies may include the general public, prospective students, students, alumni, parents, donors, campus visitors, government officials' staff, et cetera.
|
30 |
Assists with planning and execution of alumni events.
|
15 |
Coordinates meeting logistics between institutional and outside constituencies.
|
15 |
May provide front-line customer service to campus visitors and answer routine inquiries, including questions received on-line via the internet.
|
10 |
Assists in preparation of written and visual materials.
|
10 |
| Assist with the coordination and development of new alumni events and outreach. | 10 |
| Provides comprehensive file maintenance. | 5 |
| Assists with tasks pertaining to large, external facing events such as major college ceremonies (ie. White Coat Ceremony, Commencement) and an annual fundraising gala. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Event planning and management skills. | Required |
| Applicable computer skills. | Required |
| Ability to complete simple tasks with established deadlines; attention to detail. | Required |
| Analytical and critical thinking skills. | Required |
| Written, verbal and interpersonal skills, including tact and political acumen to effectively represent the institution to a variety of constituencies. | Required |
| Organizational skills including skills to meet prescribed deadlines. | Required |
| Organizational skills to effectively coordinate and track multiple details. | Preferred |
| Alumni relations and engagement skills. | Preferred |
| Knowledge of concepts and principles of effective event planning and production and public relations. | Preferred |
| Proficient use of MS Office Suite (Word, Excel, Powerpoint) | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Occasional travel for university related business meetings, conferences and/or professional development. | Required |
| Ability to work evening and/or weekends as needed for special events. | Required |
Other Special Requirements & Conditions
|
|
Level of Supervision Received
| Close Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |