General Information


Job Description FINANCIAL ANL 3 Working Title Financial Analyst III
Job Code 007709 Grade 22
Department Name Accounting - D01100 Department Head Bobbi McCracken
Supervisor Roseline Alonzo-Le Effective Date 12/01/2022
Position(s) Directly Supervised
Job Code Title FTE

Generic Scope
Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.

Custom Scope
Uses skills as a seasoned, experienced professional with a full understanding of industry practices and organizational policies and procedures; resolves a wide range of issues in imaginative as well as practical ways. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Contacts are both internal and external to the department.

Department Custom Scope
The Financial Analyst III position is responsible for the accounting, reporting, and cash draw downs on federal letters of credit for research, development and student aid funds; tasks associated with this responsibility require knowledge of cash management, forecasting techniques, advanced data analysis skills and interpretation of complex policies and guidelines. This position reviews contract and grant agency terms and conditions to ensure adherence to UCOP and UCR audit and coding requirements on incoming federal contract and grants. Acts as lead accountant in the absence of the Extramural Funds Manager.

Education & Experience Requirements

Education Requirements
Degree Requirement
Bachelor's degree in related area and/or equivalent experience/training. Required
Master's degree in related area Preferred

Experience Requirements
Experience Requirement
Minimum of 5 years of related experience. Required
4 - 7 years of related experience. Required

License Requirements

Certification Requirements
Certification Requirement

Educational Condition Requirements
Condition Requirement

Key Responsibilities

Description % Time
Provides analytical support for complex budget, financial, or resource analysis projects.
  • Establish, prepare & analyze federal expenditure data by agency for Federal Letters of Credit (LOC) utilizing data queries, fund analysis, reports, forecasts, and spreadsheets; is responsible for the entire Federal LOC process from submission to reviewing, collecting, monitoring, and completing award close outs. Requires a thorough understanding of the the underlying data to complete the required analysis and draws that adhere to accounting and audit standards. Requires coordination with federal agencies, Office of Research, and campus departments. Responsible for Federal financial aid annual allocations and adjustments, requires close coordination with student financial aid office.
30
Coordinates and implements department budget allocations, conceives of and maintains department chart of accounts or other data management tools, and related business processes.
  • Responsible for PI certifications and compliance reporting processes; audit and validate reports for data integrity, monitors for policy compliance, provide guidance to campus, and escalates when appropriate per established procedures. Review fund fiscal status for deficits and coordinate resolutions with department analyst; prepare fiscal year-end closing entries such as accruals and deferrals.
25
Gathers information, analyzes, prepares and summarizes recommendations for financial and/or resource plans, including annual resource allocation approaches, trended future requirements, operating forecasts, sources and uses, etc. Examples include generating, modifying, and conceiving of new financial or other resource reports, or analyzing and forecasting staff/faculty salary budgets, contracts, grants, gifts, endowments, or user fees.
  • Responsible for federal award financial reporting requirements involving appropriate set up of chartfields in the financial system to enable cash drawdowns, certification of salary charges to federal funds, timely reporting and maintain appropriate electronic records for audit and reference purposes. Requires strong knowledge of federal contract and grant terms, conditions, and specific restrictions along with the ability to effectively communicate requirements and restrictions with campus departments and the Office of Research.
20
Prepares reviews and/or approves financial transactions.
  • Preparing cash requests using web based applications; coordinating, proposing, and preparing cash draws and reports; preparing associated journal entries for cash and revenue transactions
10
May train staff and where appropriate, creates an effective team environment.
  • Provides training & guidance to department coordinators on the payroll certification process; assist in development, maintenance, and presentation of payroll certification training materials.
5
Ensures that the appropriate internal controls are addressed, maintained and strengthened to protect University resources.
  • Participate in updating key internal control documentation associate with cash management related to federal letters of credit, stay current on related federal requirements, maintain the referenced support for audit purposes, and ensure both automated and manual controls are followed.
5
Serve as lead in the absence of the manager. Other tasks as assigned to operate as a team to ensure critical tasks are completed.
5

Knowledge, Skills & Abilities

Knowledge/Skill/Ability Requirement
Ability to function as a member of a team. Required
Has ability to independently gather required information, organize, and perform financial analysis assignments. Required
Proven interpersonal skills with peers throughout the organization; service orientation; critical thinking; attention to detail; ability to multi-task in a high volume environment, organizational skills. Required
Ability to adapt to changing priorities. Required
Proven ability to use spreadsheet and database software for complex financial analysis, fiscal management and financial reports. Required
Ability to present information in a clear and concise manner both in writing and verbally. Required
Thorough knowledge of finance policies, practices and systems. Required
Thorough knowledge and understanding of internal control practices and their impact on protecting University resources. Preferred
Thorough knowledge of accounting policies, practices and systems. Preferred
Working knowledge of 2 CFR Part 200, UC Policy, GAAP Preferred
Working knowledge of UCR financial systems and data. Preferred

Special Requirements & Conditions
Special Condition Requirement

Other Special Requirements & Conditions

Level of Supervision Received
General Supervision

Environment

Working Environment
UC Intellicenter

Other Requirements

Items Used
  • Standard Office Equipment

Physical Requirements
  • Bend : N/A
  • Sit : Constantly
  • Squat : N/A
  • Stand : Occasionally
  • Crawl : N/A
  • Walk : Occasionally
  • Climb : N/A

Mental Requirements
  • Read/Comprehend : Constantly
  • Write : Frequently
  • Perform Calculations : Constantly
  • Communicate Orally : Frequently
  • Reason & Analyze : Constantly

Environmental Requirements
  • Is exposed to excessive noise : No
  • Is around moving machinery : No
  • Is exposed to marked changes in temperature and/or humidity : No
  • Drives motorized equipment : No
  • Works in confined quarters : No
  • Dust : No
  • Fumes : No

Critical Position

Is Critical Position: Yes

More Information

General Campus Information

University of California, Riverside
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Riverside, CA 92521
Tel: (951) 827-1012

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Department Information

Human Resources
1160 University Ave.
Riverside, CA 92521

Fax: (951) 827-6493
E-mail: jobshelp@ucr.edu

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