General Information
| Job Description | EXECUTIVE ADVISOR 3 | Working Title | Associate Director for Operations |
|---|---|---|---|
| Job Code | 004341 | Grade | 24 |
| Department Name | Alianza UCMX - D02079 | Department Head | Ma Isabel Studer Noguez |
| Supervisor | Ma Isabel Studer Noguez | Effective Date | 02/27/2023 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Uses skills as a seasoned, experienced professional with a full understanding of functional practices and policies and procedures; resolves a wide range of issues in imaginative as well as practical ways. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Cultivates internal and external contacts. |
Department Custom Scope
| Reporting to the Chancellor and UC Provost, Alianza MX is a systemwide effort involving all 10 campuses of the University of California, as well as the national laboratories. It comprises UC MEXUS, a multi-campus research unit with collaborative research and academic exchange programs; Casa de California, UC's facility and headquarters in Mexico; and a series of strategic initiatives that involve faculty from across the system, along with their Mexican collaborators. The Associate Director for Operations functions as a chief of staff, providing oversight for the operational and administrative activities of Alianza MX. Working with the Director of Alianza MX, the Associate Director for Operations provides guidance and direction to staff at both locations, coordinates and helps implement systemwide agreements with Mexican agencies and academic institutions. This requires frequent interaction with the pertinent offices at UC Riverside, Office of the President (including the Office of General Counsel), and other UC campuses, as well as counterparts in Mexico. The Associate Director for Operations provides guidance to the Director and Alianza MX staff in all locations regarding compliance with campus and systemwide policies, and with relevant Mexican regulatory requirements, including those of the Casa de California civil association. The incumbent is also responsible for providing appropriate documentation for accountability to both UC Riverside, as the lead campus for this systemwide program, and Office of the President. This position serves as a key advisor to the Director of Alianza MX on matters related to strategic planning, administration, human resources, and finance, and represents the Director as needed. Fluency in Spanish, both oral and written, is essential. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Advanced degree. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| 4 - 7 years of related experience. | Required |
| Previous supervisory/managerial experience. | Preferred |
| University of California experience. | Preferred |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Supports leadership to enact policy and administrative change, developing strategies for change management to remove barriers to goal achievement.
|
30 |
Negotiates directly with mid- to high-level stakeholders at various UC locations and public agencies and the community to develop solutions to moderately complex problems.
|
20 |
Provides guidance in establishing a partnership with program directors within the executive's area, and with departments/units.
|
15 |
Leads complex projects, requiring facilitation and collaboration with representation across functions/locations.
|
10 |
| Serve as liaison to both Casa de California and UC Office of the President for the rehabilitation, renovation, and ongoing maintenance of the facility in Mexico. | 10 |
| Manages and develops internal communications for the Alianza MX team to include updating the information for the Alianza MX website. | 10 |
Guides new leadership in organizational and Regental protocols, overall operations within areas of responsibility, and initiative and program planning and management.
|
5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Strong skills in short and long range planning, program and project management, facilitation and collaboration. | Required |
| Strong ability to coach, facilitate and influence people at all levels. | Required |
| Sound strategic-thinking and consulting skills in guiding the department toward workable strategies and solutions. | Required |
| Strong ability to build and maintain relationships with a broad range of staff and members of the community. | Required |
| Strong ability to focus on priorities, strategies, and vision. | Required |
| Knowledge of common computer application programs. | Required |
| Proven skills to quickly evaluate complex issues and identify multiple options for resolution. | Required |
| Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner. | Required |
| Strong verbal and written communication skills; ability to influence/persuade all levels of staff. | Required |
| Demonstrated management and conflict resolution skills to effectively lead and motivate others. | Required |
| Fluency in Spanish, both oral and written; ability to translate from English to Spanish and vice versa. | Required |
| Thorough knowledge of departmental processes, protocols and procedures. | Preferred |
| Broad knowledge of common organization-specific and other computer application programs. | Preferred |
| Familiarity with University of California policies and procedures, particularly as related to administrative and financial matters. | Preferred |
| Knowledge of regulatory and policy requirements in Mexico; sensitivity to cultural issues. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Occasional travel for university related business meetings, conferences and/or professional development. | Required |
| Travel Outside of Normal Business Hours | Required |
| Ability to travel, both domestically and from Mexico as needed for UC related business. | Required |
Other Special Requirements & Conditions
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|
Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |