Coordinates implementation of professional health educational activities, which may include program competencies, curriculum, and exams.
- Manages daily operations of the clerkship programs. Manages clerkship assignments: represent the program to students/SOM/affiliates; respond to student and faculty. Coordinates schedules with the students and sites. Effectively coordinates clerkship training programs to ensure all institution program requirements are met for the program. Assists with clinical site/faculty recruitment process and will travel to sites. Facilitates educational meetings when appropriate
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30 |
Ensures administrative, financial and other program operations are compliant with accreditation standards, University policy, and other regulatory requirements. Prepares reports and follows up as necessary.
- Collects assessments and evaluations from the students and faculty to prepare reports for grading. Prepares information/reports and creates forms for accreditation review and internal reviews consistent with the requirements of the Liaison Committee on Medical Education (LCME)/Undergraduate Medical Education (UME). Assists with developing and implementing processes to ensure accreditation standards are met.
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10 |
Serves as point person for learners, which may include prospective health professions education program candidates; current health professions education learners; and all other stakeholders. Answers questions and disseminates program information. Assists health professions education learners with all program-related issues and questions.
- Interprets policies for the medical education department, university and hospital/clinical sites to assist medical students in the protocol preparation. Interfaces with various units in the clinical setting, graduate medical education
(GME), human resources, academic affairs, payroll, and other department to facilitate both the policies and procedures process.
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10 |
At the direction of program faculty and leadership, creates learner assessment documentation, including assessment tools and assessment strategies/timelines. Generates regular reports of individual and aggregate learner progress and assessment.
- Calculates the results of tests and exams to achieve scores on each student for each clerkship for which the coordinator has responsibility. Develops evaluation systems for student's progress including rotation reports, and assessment. Develops and manages information systems, including a clerkship information system and other supporting systems. Distributes, tracks, and records evaluations for medical students. Maintains spreadsheets and record keeping.
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10 |
Fosters an environment of collaboration between various health professions education specialties and programs. Participates in program and/or departmental work groups, teams, task forces and committees to support ongoing health professions education program functions.
- Initiates/identifies opportunities for enhancing clinical education. Instructors are the approved clinical faculty physicians located at the affiliated sites, i.e. local physician office. Coordinate with the faculty and students to coordinate/implement education program events such as hospital badging, electronic health record (EHR) training, orientation, etc.
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10 |
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Program policies and Continuous Quality Improvement (CQI): Aids in the development and implementation of policies directly affecting the operations of the program. Regularly evaluates current operations and initiates changes to insure the
efficient and effective performance of the program. Acts as a liaison with other institutions, regulatory agencies, and university departments/units when necessary to affect procedural and operational changes. Ensures all policies and procedures are consistent with university and affiliates clinical site procedures. Identifies, initiates, and/or implements change to improve services, products, and systems.
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10 |
Maintains program files and data, which may include individual learner files as well as program accreditation documentation in accordance with relevant regulatory and University policies.
- Tracks progress through the clinical rotations to ensure all criteria is satisfied. Confirms students are meeting the requirements for progression within their clerkship program. Recommends appropriate referral to student affairs when necessary.
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5 |
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Assists with a variety of projects to provide solutions to improve educational or administrative operations. May work with others to achieve project objectives.
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5 |
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At the direction of program faculty and leadership, creates program and curricular evaluation documentation, including evaluation tools and strategies/timelines. Generates regular evaluation reports.
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5 |
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Actively participate on medical education committees, including clerkship coordinator committee and medical education coordinator clinical subcommittee. Based on programmatic needs: determine agenda items, appropriate issues, compile information/ statistics, prepare presentations, and make recommendations. Assists program directors with documentation of due processes.
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5 |
