General Information
| Job Description | ACCOUNTING MGR 1 | Working Title | Executive Director, Gift Accounting, Reporting, and Investment Management |
|---|---|---|---|
| Job Code | 000685 | Grade | 24 |
| Department Name | Advancement Finance & Admin - D01216 | Department Head | Kim McDade |
| Supervisor | Kim McDade | Effective Date | 07/31/2023 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 007735 | GEN ACCOUNTANT 3 | 1.0 |
| 000218 | FINANCIAL SVC MGR 1 | 1.0 |
Generic Scope
| Spends the majority of time (50% or more) achieving organizational objectives through the coordinated achievements of subordinate staff. Establishes departmental goals and objectives, functions with autonomy. Manages the accountability and stewardship of human, financial, and often physical resources in compliance with departmental and organizational goals and objectives. Ensures subordinate supervisors and professionals adhere to defined internal controls. Manages systems and procedures to protect departmental assets. |
Custom Scope
| Receives assignments in the form of objectives and determines how to use resources to meet schedules and goals. Recommends changes to policies and establishes procedures that affect immediate organization(s). Works on issues of diverse scope where analysis of situation or data requires evaluation of a variety of factors, including an understanding of current business trends. Follows processes and operational policies in selecting methods and techniques for obtaining solutions. Provides guidance to subordinates to achieve goals in accordance with established policies. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules. |
Department Custom Scope
| The Executive Director, Gift Accounting, Reporting, and Investment Management (ED) reports to the Chief Financial and Administrative Officer, University Advancement (CFAO). The ED serves as the Associate Treasurer of the UC Riverside Foundation (UCRF) and, as such, oversees all aspects of Foundation accounting, reporting, and investment management. In addition, the ED oversees all aspects of Gift Administration for UCRF and UC Riverside. Duties of this position include analysis, management, reporting of the Foundation investment portfolios; propose and monitor Foundation's annual operating budget; provide oversight of all aspects of gift administration, provide oversight of UC Riverside's endowment, scholarship, and gift accounts, and work with the donor relations team, campus accounting, and academic units on financial structure of gifts. The ED staffs the Board of Trustee's Finance & Investment and Audit Committees as well as the Foundation's Treasurer to communicate investment policies, steps taken, activities needed as well as the annual audit and budgeting process. The incumbent will manage the Director, Gift Administration and two professional accountants for the UC Riverside Foundation. The successful candidate will serve as the primary interface with the outside investment advisory team and serve as liaison to the system-wide Controller's Office, Office of the Chief Investment Officer for the University of California Regents, and for private support issues and investment of Foundation assets with the Regents. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Advanced degree in related field (MBA, MS Accounting, etc.) | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| 8 - 13 years of related experience. | Required |
| Previous supervisory/managerial experience. | Preferred |
License Requirements
| License | Requirement |
|---|---|
| CA Professional Fiduciary License | Preferred |
Certification Requirements
| Certification | Requirement |
|---|---|
| Professional certification. | Preferred |
| License per the CA Fiduciary Act. Ability to achieve, if not already licensed. | Preferred |
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Follows established practices and procedures in analyzing situations and assignments.
|
20 |
Monitors daily operations of accounting unit.
|
20 |
Provides immediate supervision and guidance to employees, assigning tasks, checking work and ensuring accounting reporting deadlines are met.
|
20 |
| Oversight of Gift Administration activity including recording and receipting all gifts and pledges to UCR and UCR Foundation. Ensures compliance with IRS regulations, Governmental Accounting Standards Board (GASB) accounting standards, and Council for Advancement and Support of Education (CASE) counting standards for all gifts. Ensures the integrity of gift data recorded and stored in the donor database for the purpose of donor, departmental, and institutional reporting. | 20 |
Uses full knowledge of own area of functional responsibility.
|
15 |
| Directs the Foundation's and campus trust accounting and administration program; the management of separate annuity and unitrusts. Ensures compliance with laws regarding trust administration and standards of fiduciary care. Directs a system to ensure (1) payments and reporting to donors and income beneficiaries are accurate and timely; (2) annual income notifications to trust income beneficiaries and to the IRS are accurate and timely; and (3) annual trust tax returns preparation for all beneficiaries are accurate and timely. Assists UCOP with Regents trusts they invest on behalf of the Riverside campus. Acts as liaison between UCOP and UCR Planned Giving as necessary. Prepares annual trust administration reports to the UC Office of the President. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Broad knowledge of financial transactions and financial systems, as well as related policy, accounting, and regulatory compliance requirements. | Required |
| Strong skills using common desktop/web applications. | Required |
| Strong verbal and written communication skills. | Required |
| Basic knowledge of industry best practices. | Required |
| Broad service orientation skills; proven ability to multi-task effectively in a varied, high volume environment; sound judgment and decision-making skills; and reasoning ability to develop original ideas to solve problems. | Required |
| Strong interpersonal skills and ability to work effectively across the organization at all levels. | Required |
| Broad knowledge of the organization's operational, personnel, and financial transactions and systems . | Required |
| Ability to gather, organize, analyze, and report on data that is complex in nature. | Required |
| Proven experience in making effective presentations through various media formats and communicating technical subject matter to a variety of audiences. | Required |
| Ability to effectively communicate complex information to management verbally and in writing. | Preferred |
| Knowledge and experience in quantitative analysis, financial and statistical techniques, income and expense trend analysis and fiscal projections. | Preferred |
| Experience in designing, implementing and evaluating internal control systems for business and financial processes. | Preferred |
| Extensive knowledge of and experience in financial analysis, interpreting and applying accounting theories, principles and practices including generally accepted accounting principles, non-profit and governmental fund accounting. | Preferred |
| Proven knowledge of investments, types, mixes, returns, risk. Advanced skill and knowledge of economic and investment theory consistent with the active investment of endowment and expendable funds portfolios. | Preferred |
| Demonstrated progressively responsible, related high level financial services management experience in a large, complex, decentralized higher education environment. | Preferred |
| Demonstrated experience with UC Riverside Financial System (UCRFS) including Financial Edge and Raisers Edge. | Preferred |
| Proven ability to lead a team collaboratively to achieve desired outcomes. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Must be eligible for (and able to obtain) licensing under the California Professional Fiduciaries Act. | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
| General Direction |
Environment
Working Environment
| Other University Setting |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |