General Information
| Job Description | LIBRARY AST 4 | Working Title | Collection Logistics Coordinator |
|---|---|---|---|
| Job Code | 006759 | Grade | |
| Department Name | University Library - D01090 | Department Head | Steven Mandeville-Gamble |
| Supervisor | Shelly Gipson | Effective Date | 01/09/2023 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 004922 | STDT 1 | 1.0 |
| 004921 | STDT 2 | 1.0 |
Department Custom Scope
| Under the direction of the Collection Maintenance Manager, the Collection Logistics Coordinator will perform and supervise daily Collection Logistics workflow functions, provide public service, work collaboratively to develop best practices and participate in projects and committees to further streamline and enhance the work of the Collection Strategists and collaborate with Collection Maintenance staff on collection accession and deaccession projects. Assists with the supervision, training, evaluating, and hiring of Collection Maintenance student employees as designated. Oversees all student work and workflow for library-wide projects such as the Google books project and large-scale shifting projects. Responsible for adhering to external library storage requirements for the University of California (UCR) library materials. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree or equivalent. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| Minimum 2 years experience working in a library, other academic setting, or equivalent experience. | Required |
| Demonstrated experience using an integrated library management system (ILMS). | Required |
| Experience directing the work of others. | Required |
| Experience updating bibliographic and item records and creating item records in an ILMS. | Preferred |
| Academic library experience. | Preferred |
| Demonstrated experience using the Library of Congress classification system to shelve or organize books. | Preferred |
| Demonstrated experience using spreadsheet, word processing, and database programs. | Preferred |
| Demonstrated experience supervising-including hiring, training, and evaluating-student employees, staff, or volunteers. | Required |
| Demonstrated experience using an integrated library management system such as ALMA or similar to edit/create bibliographic, item, and holding records for library materials in all formats. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Maintains current knowledge of all Collection Logistics procedures and policies. Analyzes lists from system-wide shared print projects such as Journal Archiving campaign (JACS) and Western Regional Storage Trust (WEST) and compares them with physical holdings on shelves for usage, on loan items, or other anomalies. Distribute revised lists to Collection Strategists for final decisions on each individual title or volume/issue, as applicable. Conducts comprehensive searching of lists, catalogs, and requests from faculty members against library holdings and forwards to Collection Strategists for final review and decisions. Coordinates collection reviews for all subjects and formats, such as receiving/organizing/cleaning up data of the call number ranges under review. Maintains and processes statistics for routine and special projects. Coordinates removal of physical items from the shelves and processing items for storage. Coordinates the transportation of material to University of California and non-UC facilities. Coordinates campus and local pickup and review of collections that are being donated to the library or being reviewed for donation to the library. Maintains donor files. Utilizes the ILMS to search for duplicates, prepares donor gift acknowledgement letters and prepares gifts for Better World Books/Southern Regional Library Facility (SRLF) shelving. Orders all office supplies for the Collection Strategies department. Follows collaboratively developed workflows regarding items needing routing for bibliographic record changes, preservation repair or treatment, and processing needs. May be required to perform work at all UCR campus libraries. | 60 |
| Will serve as backup and/or assist in the supervision, hiring and training of Collection Maintenance student employees as needed. Updates and creates Collection Logistics student procedures as needed. Oversee Collection Logistics student employee workflow and identifies student training needs. Uses established procedures to monitor the accuracy of Collection Maintenance student assistants' work and checks for completion of assignments. Recommends new procedures and/or improvements to Collection Maintenance procedures as needed. | 20 |
| Participates and assists in planning unit projects such as collection measurement, record clean-ups, and shifting in coordination with the Collection Maintenance Manager. Oversees all student work and workflows for the Google scanning project, including pulling items, checking for item records and errors, shipments to/from Google, de-processing and re-shelving items after scanning. Participates in the Collection Maintenance search process for missing items. Participates in staff meetings and committees. Special projects may be assigned. | 15 |
| Participates in building emergency management as directed. Acts as backup staff member in emergency staffing situations. Monitors relevant mailing lists, department blog and other formal communication channels. Performs other duties as assigned. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Ability to use judgment in applying or creating appropriate guidelines to specific tasks and to make decisions. | Required |
| Demonstrated success working in a collaborative, team-based work environment. | Required |
| Ability to apply special attention to detailed tasks. | Required |
| Skill in using tact and diplomacy in dealing with a wide variety of people and ability to remain calm under pressure. | Required |
| Excellent verbal and written communication skills sufficient to communicate effectively with library staff, student assistants, and patrons in person, via email, over the telephone. | Required |
| Demonstrated skill in organizing, monitoring, and setting priorities for a heavy workload with multiple tasks and competing deadlines. | Preferred |
| Demonstrated ability to work with large amounts of data form an ILMS or similar database, including exporting data and working with analytics. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours) | Required |
| This position is designated as a Mandated Reporter and will be required to complete trainings and comply with CANRA. | Required |
| Must pass FBI/Department of Justice background check | Required |
| Must be able to bend, stoop, lift, and push loaded book trucks weighing up to approximately 250 lbs. | Required |
| Hours may vary with notice according to the hours the Library is open. | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |