Manages, plans, and administers a full range of administrative operations in a small to medium academic department, or a small to medium non-academic department or program, where operations are significantly complex in terms of budgetary funding, number of faculty, staff and students, and/or are broad in scope due to focus of operations (e.g., computer or wet lab space and equipment, fundraising, grant writing, etc.).
- Collaborates with departmental administrators to interpret monthly reports and recommends appropriate actions. Escalates critical issues to the SPP Assistant Dean/Chief Financial Administrative Officer. Provides organized and thorough recommendations to leadership for strategic decision-making. Develops meaningful financial reports and other reports required for management decision support.
|
15 |
Provides analysis for highly complex budgetary funding, financial and resource projects.
- Establishes, assesses, and strengthens appropriate internal controls to protect University resources. Oversees the management of CSI expenditures, including verification of supporting documentation and analysis. Oversees payment of reimbursements, cost transfers, etc. for CSI. Ensures fiscal responsibility in financial expenditure processing; resolves sensitive expenditure conflicts. Develops and maintains tools for financial analyses of strategic initiatives; ensures that the appropriate financial reporting infrastructure is in place and implements tools and training for CSI staff. Oversees the preparation and accuracy of monthly, quarterly, and annual financial statements and reports. Effectively gathers, monitors, and analyzes financial data essential to contract development; serves as the business point of contact for the financials associated with contracts and grants and provides the financial rationale supporting decisions to sign or not to sign. Reviews costs and performs cost-benefit analysis related to projects and/or programs. Oversees the administration and renewals of MOUs.
|
15 |
|
Develops, implements, and maintains financial reports, systems, and tools through personal action and/or overseeing the activity of others. Accountable for the accuracy and relevance of financial reporting. Works with program staff to ensure that funding sources are monitored and financial obligations are reported on a timely basis. Responsible for ensuring that contract and grant funds are expended on a timely basis using accurate projections and collaborating on planning activities with Executive Director and each project's staff.
|
15 |
|
Typically supervises support staff or small number of professional staff within or outside the scope of main business activities (e.g., student services, facilities, etc.).
|
10 |
|
Develops and prepares complex budgets with multiple funding sources for grants, general appropriations, and endowments. Prepares short and long range planning for administrative services operations and improvements to processes.
|
10 |
|
Makes decisions on administrative or operational matters and ensures achievement of operation's objectives (operational and budget processes, academic and/or staff FTE, finance, human resources, IT and space planning) that have department-wide impact.
|
10 |
|
Administrative operations include budgetary financial management and human resources and may include some of the following functions: IT, facilities, student services, recharge administration and/or contracts and grants.
|
5 |
|
Performs administrative operations activities as predominant focus of position, with accountability for operational and budget processes, staff FTE, finance, human resources and space planning.
|
5 |
|
Applies advanced concepts to perform analysis to determine future resource allocations on projects.
|
5 |
|
May serves as special resource for pre- and post-contracts and grants work, interpreting regulations and guidelines on grants and/or contracts, ensuring expenses are paid according to contract, and/or monitoring contract and grant expenditures.
|
5 |
|
Represents the department on business issues to the institution community and serves on committees.
|
5 |
