General Information
| Job Description | GEN ACCOUNTANT 2 | Working Title | EMF Accountant II |
|---|---|---|---|
| Job Code | 007736 | Grade | 19 |
| Department Name | Accounting - D01100 | Department Head | Bobbi McCracken |
| Supervisor | Roseline Alonzo-Le | Effective Date | 04/03/2023 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Uses professional accounting concepts. Completes accounting assignments that are of moderate scope where analysis of data requires a review of a variety of factors and multiple sources. Exercises judgment within defined accounting procedures and practices to determine appropriate action. Has internal and external contact on a regular basis. Applies policies and procedures to resolve a variety of accounting issues. |
Department Custom Scope
| The Extramural Funds Accountant position will perform post-award administration primarily related to private contracts. Responsibilities include award set up, billing, collections, financial reporting, and award close-out based on award terms. The incumbent provides assistance to departmental analysts on transactional processing and post award administration of contract and grants. This position is also responsible for gift and endowment accounting and other related duties as assigned. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Associate degree in related area or Bachelor's degree in related area and/or equivalent experience/training | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 2 - 4 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|---|
| Documented completion of a UC sponsored Research Administration course or courses. | Preferred |
Key Responsibilities
| Description | % Time |
|---|---|
Maintains one or a combination of general accounting systems.
|
35 |
| Invoices sponsors according to terms and conditions of award. Monitors outstanding receivables from private contracts sponsors to ensure timely collection. Ensures follow up action is taken with the sponsor and where applicable with the appropriate campus department. This task requires persistence and coordination with sponsors, campus departments, and principal investigators. | 20 |
Prepares basic journal entries, maintains and reconciles ledger accounts.
|
10 |
Provides record of assets, liabilities and other financial transactions.
|
10 |
Balances books periodically and helps prepare financial statements.
|
5 |
Interprets reports and records for administrators and managers.
|
5 |
| Responsible for the timely submission of financial reports to assigned sponsors. This task requires the use of a variety of sponsor specific forms; coordination with department analysts; and a solid understanding of the general ledger, UCRFS applications and award terms. Prepares fiscal year-end accrual and deferral closing entries for assigned sponsors. Distributes, collects, reviews, monitors, and reports required cost sharing commitments for assigned sponsors. | 5 |
| Responsible for completing award close out procedures for private contracts sponsors. Prepares fiscal year end closing entries to defer gift income in which a GAR has yet to be processed. | 5 |
| Performs monthly reconciliations of assigned accounts. Reviews foreign travel reimbursements from federal funds for compliance with the Fly America Act. Advises and assists departments with issues related to Extramural Funds. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Demonstrated ability to prioritize work and complete multiple projects with overlapping timelines. | Required |
| Demonstrated experience and knowledge of billing and receivables processes. | Required |
| Working knowledge of common desktop/web applications. | Required |
| Demonstrated ability to effectively present information verbally and in writing. | Required |
| Skill in providing superior customer service and maintaining equanimity when conflict arises. | Required |
| Working knowledge of financial transactions and financial systems, as well as related policy, accounting and regulatory compliance requirements. | Required |
| Demonstrated experience reviewing and reconciling ledgers and researching/resolving issues and problems. | Required |
| Successful experience in exchanging ideas, information, and opinions with other to reach solutions. | Required |
| Knowledge of accounting function and assignments. | Required |
| Knowledge of analytical procedures used in accounting projects of moderate scope | Required |
| Keen eye for detail to ensure correct coding of data and to discern data anomalies, and performing mathematical calculations quickly and accurately. | Required |
| Demonstrated experience preparing journal entries that are in compliance with GAAP and institutional requirements. | Required |
| Successful experience interpreting and applying complex policy. | Required |
| Demonstrated skill in establishing and maintaining collegial and effective working relationships. | Required |
| Ability to apply more advanced accounting concepts to complete work assignments | Required |
| Demonstrated experience with University of California, Riverside and knowledge of UC policies and procedures, along with Financial System (UCRFS) and/or PeopleSoft financials. | Preferred |
| Recent experience in the field of contract and grant fiscal administration obtained at an institution of higher education with knowledge of Uniform Guidance, | Preferred |
| Recent experience, within the past 24 months, in fiscal administration position at a University of California campus. | Preferred |
| Fund accounting experience obtained at an institution of higher education. | Preferred |
| Demonstrated experience in accounting for contracts & grants and post award administration experience, as well as interpreting contractual agreement terms and conditions. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Hired applicant must successfully pass a background check through the Department of Justice. | Required |
| Occassional overtime. | Required |
| Fiscal year end closing may require overtime in June and July, and vacations normally are not approved in July. | Required |
Other Special Requirements & Conditions
|
|
Level of Supervision Received
| Supervision |
Environment
Working Environment
| UC Intellicenter |
Other Requirements
Items Used
|
Physical Requirements
|
Mental Requirements
|
Environmental Requirements
|
Critical Position
| Is Critical Position: Yes |