General Information
| Job Description | RSCH ADM 3 | Working Title | Senior Contracts & Grants Officer |
|---|---|---|---|
| Job Code | 006206 | Grade | 21 |
| Department Name | Sponsored Pgm Admin Services - D01158 | Department Head | Charles Greer |
| Supervisor | Cynthia Johnson | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and/or multiple sub awards. Guides less experienced staff. Central Role(CR): Is eligible for delegated signature authority (may vary by campus). Department Role(DR): Typically works on complex proposals such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub awards. |
Department Custom Scope
| The Senior Contracts and Grants Officer is responsible for providing institutional-level sponsored programs administration services to a portfolio of academic departments and research units, including acting as an institutional liaison with extramural sponsors. The duties of this position include (but are not limited to): the review, analysis and endorsement of proposals; analysis of award (e.g., grants, cooperative agreements, contracts) terms and conditions; negotiation and acceptance/execution of sponsored agreements; providing advice to faculty and staff regarding sponsored programs issues; interpreting a broad range of sponsor policies, government regulations and award terms and conditions; negotiating and executing subcontracts under UC Riverside's prime; coordinating and/or approving prior approval requests and facilitating award close-out, and participating in the presentation of research administration training courses. This position also interacts with a variety of campus and system-wide offices to facilitate the management, administration and conduct of sponsored programs. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Advanced degree in a related field. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| Experience working in research administration at a college, university, non-profit research institute or hospital. | Preferred |
| Experience utilizing various federal agency electronic proposal submission systems used to review and submit proposals to extramural sponsors. | Preferred |
| Experience drafting and negotiating research and research-related agreement with federal and state governments and non-profit sponsors. | Preferred |
| 4 - 7 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
(CR): Applies contracts and grants concepts to review complex grant or contract proposals and obtain/verify necessary compliance approvals, and recommend/negotiate needed changes to proposals with PIs and/or department
administrators. Researches, develops and implements new research initiatives.
|
15 |
Provides guidance and counsel on complex research administration matters, including compliance regulations, to principal investigators and department administrators.
|
10 |
(CR): Negotiates terms and conditions of complex research agreements and awards from various sponsors.
|
10 |
| Review, analyze and coordinate standard and non-standard requests for campus or sponsor prior approval (pre-award spending, no-cost extension, change in work scope, etc.) | 10 |
| Provides post-award financial administration and management for research funds in accordance with organization policy and agency requirements. | 5 |
Coordinates proposal submissions.
|
5 |
| Assists in support of audits as directed by senior staff. | 5 |
| (CR): Previews pre-award update information requested by sponsor representatives before issue of awards and submission. | 5 |
| (CR): Develops professional relationships with sponsor representatives. Delivers specialized training for education workshops in the area of research administration, grant writing, proposal development to improve funding success. | 5 |
(CR): Authorizes establishment of complex contract and grant fund accounts with approval of other analysts, director or other authorized institutional official.
|
5 |
| (CR): Reviews and approves or rejects requested fund advance setups or research account updates. | 5 |
| Applies professional knowledge/experience to prepare, review and/or approve financial transactions. | 5 |
| Facilitate the timely close-out of Subawards and prime awards. | 5 |
| Participate in the development and documentation of internal procedures through work groups or as directed by SPA management. | 5 |
| Performs other duties as assigned by SPA management. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Working knowledge of generally accepted contracting and subcontracting principles and practices, as well as knowledge of research funding mechanisms employed by extramural sponsors. | Required |
| Working knowledge of proposal/project cost principles. | Required |
| Working knowledge of federal regulations, policies and guidelines regarding sponsored programs administration. | Required |
| Ability to analyze data, information and objectives; identify patterns, concerns, issues, problems, needs, tendencies and relationships; formulate logical and objective conclusions; recognize alternatives and there implications; and make sound decisions or recommendations. | Required |
| Working knowledge of the intellectual property principles, policies, regulations, practices and the technical and legal issues affecting the protection, use and exploitation of intellectual property. | Required |
| Demonstrated knowledge of effective grant funding processes, procedures and techniques. | Required |
| Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor's guidelines. | Required |
| Ability to manage significant volume of transactions. | Required |
| Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. | Required |
| Ability to perform complex financial analysis and customized reporting. | Required |
| Ability to develop and maintain effective working relations within a diverse, multicultural environment. | Required |
| Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. | Required |
| Maintains current knowledge of compliance regulations in all areas of research administration. | Required |
| Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. | Required |
| Working knowledge of sponsored programs administration policies, procedures and practices of non-federal sponsors. | Required |
| Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. | Required |
| Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. | Required |
| Knowledge of UC sponsored programs administration policies, procedures and practices. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Occasional travel for university related business meetings, conferences and/or professional development. | Required |
Other Special Requirements & Conditions
|
|
Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |