General Information
| Job Description | RSCH ADM 2 | Working Title | Contracts and Grants Analyst |
|---|---|---|---|
| Job Code | 006205 | Grade | 20 |
| Department Name | CE-CERT - D01007 | Department Head | Donald Collins |
| Supervisor | Sara Connor | Effective Date | 05/08/2023 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Under general supervision, develops and/or oversees research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official. |
Department Custom Scope
| The Center for Environmental Research & Technology (CE-CERT) is seeking a Contracts and Grants Analyst to assist principal investigators (PIs) with pre and post-award administration of contracts and grants. Under general direction from the Financial Operations Manager, the incumbent will provide administrative and technical support for the proposal submission process and post-award fund administration. This support will include developing a broad foundation of sponsor and university policies. The incumbent will work with a variety of federal and some non-federal sponsors including the NSF, California Energy Commission (CEC), and Department of Energy (DOE), and will be responsible for proposals and awards of diverse scope. This includes analysis of data thorough understanding of complex regulations and providing guidance to principal investigators in the management of their funds. Proposals and awards may involve multi-collaborative and multi-institutional stakeholders as well as communicating effectively among various departments on campus to ensure timely submission of reports and grant proposals. **As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment. ** |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 2 - 4 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
(DR): Under general supervision, provides post-award financial administration and management for research funds in accordance with organization policy and agency requirements.
|
30 |
| Coordinates proposal submissions: Provides administrative guidance, and coordination of multidisciplinary, collaborative, and large proposal submissions as well as Business Service Agreements with industry partners. | 30 |
(DR): Analyzes transactions, expenditures, identifies and resolves discrepancies, financial and inventory reports. Prepares proposal budgets and support documents that are required by proposal guidelines.
|
20 |
| Develops and/or oversees non-competing continuations, supplements and other award/agreement amendments. | 10 |
| (DR): Advises department administrators on compliance regulations. | 5 |
| (DR): Assists in support of audit as directed by senior staff. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Ability to manage a high volume of transactions. | Required |
| Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. | Required |
| Knowledge of grant funding processes, procedures and techniques. | Required |
| Maintains current knowledge of compliance regulations in all areas of research administration. | Required |
| Writing skills to draft persuasive text for variety of audiences. | Required |
| Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus. | Required |
| Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines. | Required |
| Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. | Required |
| Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. | Required |
| Ability to perform moderately complex financial analysis and customized reporting. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Must pass a background check | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
| Supervision |
Environment
Working Environment
| Off-Campus Research Facility |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |