General Information
| Job Description | FAC PROJECT MGT SPEC 4 | Working Title | Senior Project Manager |
|---|---|---|---|
| Job Code | 000364 | Grade | 24 |
| Department Name | Project Management - D01211 | Department Head | Jacqueline Norman |
| Supervisor | Drew Hecht | Effective Date | 07/17/2023 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues/problems without precedent and/or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. |
Custom Scope
| Facilities Project Manager with advanced skills who is responsible for all aspects of the design and construction process for major and significant building projects, or highly specialized and critical components of these projects. Projects are often characterized by their complexity. Exercises independent judgment in selecting methods, techniques and evaluation criteria for obtaining results, and may oversee, manage, supervise, or provide guidance to other Facilities Project Managers and/or Analysts. |
Department Custom Scope
| Project Management, within the department of Planning, Design, & Construction, (PD&C) manages/coordinates the design and construction of new and remodeled major and minor capital projects, as well as deferred maintenance projects. The Senior Project Manager/Deferred Maintenance (DM) Program Manager organizes the unit?s DM project management portfolio and monitors the progress of the entire DM maintenance project portfolio, and acts as lead project manager for various DM projects. The Senior Project Manager/Deferred Maintenance Program Manager develops and maintains project scope, schedules, and budgets, working with Campus Planning and Facilities Services to ensure timely, successful completion of all DM projects. The Senior Project Manager/Deferred Maintenance Program Manager contributes to the unit?s success by offering ideas that improve process, morale, technical expertise, customer service and the general betterment of PD&C. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Specific education in Engineering or Architecture fields, or related discipline. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| 6 - 10 years of related experience. | Required |
| 5 years of Project Management experience with minor and major capital projects within an institute of higher education or similar environments including, but not limited to, research laboratories, instructional space, residential facilities and infrastructure projects. | Preferred |
| Experience developing conceptual cost estimates. | Preferred |
License Requirements
| License | Requirement |
|---|---|
| California Architectural License | Preferred |
| California Licensed Engineer | Preferred |
| LEED Accrediation | Preferred |
| Valid Driver License | Required |
Certification Requirements
| Certification | Requirement |
|---|---|
| LEED Certification | Preferred |
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Accountable for delivering multiple complex capital construction projects on schedule and within project budget on campus. Manage projects from the programming phase through design, construction, occupancy and warranty. Coordinate all project activities with all of the Campus stakeholders. Act as official University Representative in relationships with contractors, architects, engineers, reviewing agencies, the campus community, and with the public. | 25 |
| Formally establishes project plan, including working with other units, departments, and the Office of the President (i.e., SMCP, Budget Office and other Capital Project Units) to facilitate this effort and ensure funding transfers. | 15 |
| Manages the project program, including meeting with clients to help define both project scope and program. | 10 |
| Hires architectural, engineering and consultant firms to develop project requirement definitions, design criteria, and preparing layouts and detail drawings; provides leadership expertise, direction and management of the engineers, architects and other consultants. | 5 |
| Prepares and approves cost estimates, functional studies and establishes project schedule and budget and reviews with clients; establishes milestones and monitors adherence to master plans, budgets and schedules. | 5 |
| Develops criteria and performance specifications required to meet unique operating requirements and building and safety codes; ensures plans and specifications conform to all codes and regulations. | 5 |
| Determines delivery method and bids or negotiates construction contracts. | 5 |
| Reviews, manages and oversees construction activities, including contractor's schedule, RFIs, Submittals, Change Order Requests, and Punch List; specializes and focuses in monitoring construction milestones. | 5 |
| Acts as liaison among project participants and resolves problems or conflicts, including recommending range of solutions to disputed issues or contractor claims. | 5 |
Ensures project is properly closed out and Operations & Maintenance Manuals and record drawings are turned over to Physical Plant Services.
|
5 |
| May oversee, manage, and/or direct other Project Managers and Analysts. | 5 |
| Creates project in project management software application including updating and reporting of project status as required by organization, regulatory agencies and Capital Projects Management, including budget and schedule; may include monthly written analysis of project. | 5 |
| Performs organizational, departmental and administrative activities not directly relating to projects, including serving on committees representing department or unit. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Advanced ability to manage contractors and maintain compliance to the agreed-upon scope of work and budget. | Required |
| Knowledge and experience to effectively direct and review the preparation of design and construction documents, review and approve contractor submittals, and to effectively resolve field problems during construction. | Required |
| Excellent computer skills and knowledge of various computer software programs including, but not limited to MS Word, Excel, PowerPoint, Project, Outlook and Outlook calendar, and construction project management software. | Required |
| Advanced analytical, organizational and problem recognition/avoidance/resolution skills. | Required |
| Advanced written, verbal, and interpersonal communication skills, including highly effective negotiation skills and highly developed political acumen. | Required |
| Advanced project management skills to effectively manage highly complex projects, or highly specialized and critical project component. | Required |
| Advanced knowledge in one or more complex, technical areas of construction, such as mechanical engineering, electrical engineering, other infrastructure or specialty fields. | Required |
| Related experience and/or knowledge of U.C. Policy and Procedure related to facilities, planning, design and construction. | Preferred |
| Knowledge of project management processes for minor and major capital projects with an institute of higher education or similar environments including, but not limited to, research laboratories, instructional space, residential facilities and infrastructure projects. | Preferred |
| Familiarity with UCR, including its infrastructure, rules, regulations, policies and short and long strategic building plans. | Preferred |
| Familiarity with design and construction contracts, contract law, public contracting code, and construction claims procedures. Ability to draft modifications to standard agreements consistent with Regental Policy and in coordination with legal counsel. | Preferred |
| Advanced knowledge of the organization, including its infrastructure, rules, regulations, policies and short and long range strategic building plans. | Preferred |
| Advanced knowledge of building and construction, design, construction contract administration and California Building Codes, including advanced understanding of industry practices, or deep expertise in a highly specialized and critical discipline. | Preferred |
| Knowledge of Division of State Architect (DSA) and State Fire Marshal (SFM) code and policy requirements for higher educational construction | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Hired candidate must successfully pass a background check through the DOJ and FBI prior to appointment start date. | Required |
| Occasional travel required for business related meetings, conferences, events, etc. | Required |
| Must possess or obtain a Valid CA Driver License in accordance with the California Department of Motor Vehicles. | Required |
| Ability to operate university vehicles for business and operational needs. | Required |
| Travel Outside of Normal Business Hours | Required |
| Travel | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
| Direction |
Environment
Working Environment
| Various, multiple locations, on and off campus. |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |