General Information
| Job Description | ADMIN SUPV 2 | Working Title | Financial Operations Manager |
|---|---|---|---|
| Job Code | 007375 | Grade | 23 |
| Department Name | BMPN Administration - D01245 | Department Head | Christine Morgando |
| Supervisor | Christine Morgando | Effective Date | 05/12/2023 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 006206 | RSCH ADM 3 | 2.0 |
| 007739 | PROCUREMENT ANL 3 | 1.0 |
| 006205 | RSCH ADM 2 | 1.0 |
| 004627 | FINANCIAL SVC ANL 2 | 1.0 |
Generic Scope
| Provides direct supervision typically to professionals or skilled technical employees. Functions as advisor to unit and administration. Analyzes and resolves problems, interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental goals and objectives. |
Custom Scope
| Responsible for supervising the administrative services of a large academic department within a school OR college OR non-academic department (program). Typically reports to a manager. Administrative services include all or some of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and/or human resources. Supervises support and/or professional staff. |
Department Custom Scope
| Oversees day to day financial operations for 4 academic departments, 3 graduate research programs, and 1 center. Prepares financial reports and manages projections and commitments. Supervises 2 research administrative analysts, 1 financial services analyst, and 1 procurement analyst, serving as backup as needed for all pre- and post-award activities. Supervises purchasing, travel, and entertainment functions. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 6 - 10 years of related experience. | Required |
| Experience applying financial and operational internal controls. | Required |
| Experience in higher education. | Preferred |
| Previous supervisory/managerial experience. | Preferred |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Participates in the development and monitoring of policies and procedures for departmental operations. | 20 |
| Develop, modify, and prepare monthly, annual, and ad hoc financial reports of departmental operations that incorporate history, current picture, and trends to support senior level decision making. | 20 |
| Participates in the creation, maintenance and reporting of operational and budget processes, academic and/or staff FTE, finance, human resources and space planning. | 15 |
Supervises the work of a department with responsibility for quality and quantity of work.
|
10 |
| Exercise independent judgement in solving day-to-day operational needs. Anticipate operational problems and, in consultation with FAO, develop solutions for implentation. | 10 |
| Recommends hiring of new employees, transfers, promotions, salary actions, terminations, performance management and budget recommendations. | 5 |
| Selects, develops, and evaluates personnel to ensure the effective and efficient operation of the function. | 5 |
| May manage systems and procedures to protect departmental assets. | 5 |
| Responsible for quality and quantity of work. | 5 |
| Responds to requests from the CNAS College Dean's Office, VC-RED, Accounting, Internal Audit, and other campus offices. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Solid organizational and customer service skills to effectively manage multiple priorities. | Required |
| Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll. | Required |
| Advanced knowledge of and experience and fund accounting and generally accepted accounting principles, demonstrated experience identifying and analyzing account variances and researching discrepancies. | Required |
| Solid knowledge of common organization-specific and other computer application programs. | Required |
| Demonstrated skills in employee supervision and HR administration. | Required |
| Interpersonal skills to effectively motivate others. | Required |
| Solid knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management within labor contract(s) and personnel policy. | Required |
| Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others. | Required |
| Solid skills to quickly evaluate complex issues and identify resolution. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| Direction |
Environment
Working Environment
| Currently Hybrid/Remote: Partial On-Campus, Partial Remote |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |