UCR Jobs

General Information

Job Description	INSTITUTIONAL RSCH ANL 3	Working Title	Manager of Assessment & Evaluation Systems
Job Code	006948	Grade	22
Department Name	Undergrad Medical Ed - D02005	Department Head	Pablo Joo
Supervisor	Elizabeth Morrison-Banks	Effective Date

Position(s) Directly Supervised

Job Code	Title	FTE

Generic Scope

Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.

Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.

Custom Scope

Uses skills as a seasoned, experienced professional with a full understanding of industry practices and organizational policies and procedures; resolves a wide range of issues in imaginative as well as practical ways. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

Uses skills as a seasoned, experienced professional with a full understanding of industry practices and organizational policies and procedures; resolves a wide range of issues in imaginative as well as practical ways. Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

Department Custom Scope

This position provides essential and high-level analytical support for functions and day-to-day operations in the School of Medicine (SOM), Office of Medical Education. The Manager of Assessment and Evaluation Systems provides key support for the School of Medicine?s assessment and evaluation systems. The incumbent will also be the primary point person for the daily needs of the Office of Assessment and Evaluation as well as the Office of Medical Education Quality and Integration, coordinating databases, events, dashboards, documents and submissions related to curricular continuous quality improvement (CQI) initiatives of the School of Medicine, including ongoing LCME accreditation. Many of these duties are complex and require considerable judgment, initiative and professionalism. The incumbent will also use excellent communication skills as the liaison for students, staff, faculty and accrediting bodies. Will also provide staff support to essential committees within the School of Medicine, inclusive of but not limited to preparing necessary files, following up on action items, and handling routine correspondence. The incumbent is expected to use mature judgment, informed decision making, concern for detail and timeliness, as well as appropriate discretion to deal with complex, confidential and sensitive issues.

This position provides essential and high-level analytical support for functions and day-to-day operations in the School of Medicine (SOM), Office of Medical Education. The Manager of Assessment and Evaluation Systems provides key support for the School of Medicine?s assessment and evaluation systems. The incumbent will also be the primary point person for the daily needs of the Office of Assessment and Evaluation as well as the Office of Medical Education Quality and Integration, coordinating databases, events, dashboards, documents and submissions related to curricular continuous quality improvement (CQI) initiatives of the School of Medicine, including ongoing LCME accreditation. Many of these duties are complex and require considerable judgment, initiative and professionalism. The incumbent will also use excellent communication skills as the liaison for students, staff, faculty and accrediting bodies. Will also provide staff support to essential committees within the School of Medicine, inclusive of but not limited to preparing necessary files, following up on action items, and handling routine correspondence. The incumbent is expected to use mature judgment, informed decision making, concern for detail and timeliness, as well as appropriate discretion to deal with complex, confidential and sensitive issues.

Education & Experience Requirements

Education Requirements

Degree	Requirement
Bachelor's degree in related area and/or equivalent experience/training.	Required
Master's degree in related area and/or equivalent experience/training.	Preferred

Experience Requirements

Experience	Requirement
Prior experience in a school of medicine, medical center or similar environment.	Preferred
4 - 7 years of related experience.	Required
Experience in higher education.	Preferred

License Requirements

Certification Requirements

Certification	Requirement

Educational Condition Requirements

Condition	Requirement

Key Responsibilities

Description	% Time
Researches, gathers, analyzes and summarizes information for complex data research projects. Maintains continuous quality improvement dashboards and other complex databases. Works directly with the staff, the Associate Dean for Medical Education Quality and Integration and the Director of Medical Education to coordinate all functions of medical education quality improvement, assessment and evaluation systems. Assists with implementation of program evaluation activities and provision of relevant assessment data; tools and operations that assess medical students and evaluate the effectiveness of the curriculum in meeting all educational program objectives, strategies, learning outcomes and accreditation standards. Produces CQI reports for all courses and clerkships, including data extraction and analysis of student evaluations of courses/clerkships (SECs) as well as data displays for additional components of the CQI reports that describe student work hours and grade distributions. Synthesizes multiple CQI reports to prepare and present biennial curricular phase reports and quadrennial whole-curriculum reports.	30
Assignments require analysis of multiple factors or data sources.	20
Able to synthesize issues and present them in a creative and non-technical manner.	20
Designs and establishes systems that manage, store and retrieve data for analysis to answer ad hoc informational requests and tracking of students and faculty. Exports and prepares data reports from educational technology platforms including Acuity Data Analytics, MedHub, Canvas and Banner. Responds to user queries for all platforms. Prepares and distributes summary reports of student evaluations of teachers (SETs) to department chairs, course and clerkship directors. Prepares and distributes summary reports of student assessments, evaluations and other educational metrics, of teachers (SETs) to department chairs, course and clerkship directors. Assists with preparing curricular reports including RECITE tracking reports. Assists with creating commendations as well as improvement plans for instructors. Collaborates with staff of the Office of Faculty Development to assist with curriculum mapping. Uses PowerBI and other software platforms to create complex data visualizations. Assists as needed with maintenance of the medical school's ongoing LCME accreditation, monitoring preparation timelines and committee operations, developing reports, and preparing submissions of all required documents. Ensures prompt and accurate submission of all AAMC and LCME required forms and reports. Performs special assignments that require research and collection of information; ability to locate, analyze and summarize data in an effort to identify variances and provide recommendations.	20
Staffs the Office of Medical Education Quality and Integration, participating in relevant meetings and following up on action items as needed. Ensures compliance with administrative policies and determine appropriate procedures and methods to prevent problems and improve efficiencies. Assists with production of newsletters and other written communications from the Office of Medical Education Quality and Integration.	10

Knowledge, Skills & Abilities

Knowledge/Skill/Ability	Requirement
Thorough active listening, critical thinking, good interpersonal skills and ability to multi-task.	Required
Understanding of organizational rules and regulations.	Required
Strong ability to present information in a clear concise manner both in writing and verbally.	Required
Able to provide good judgment, decision-making, and problem solving.	Required
Requires general knowledge in data collection and analysis techniques; statistics or social science research techniques; knowledge of common organization-specific computer application programs; knowledge of organizational principles and procedures involved in handling sensitive data (for example, Family Educational Rights and Privacy Act, or FERPA).	Required
Ability to function independently and take responsibility for results; organize work with close attention to detail and accuracy; manage multiple projects/tasks and timelines.	Required
Advanced skills in Excel (pivot tables, power query, vlookup), Power BI and/or other related software.	Required
Ability to maintain confidentiality at all times and to handle sensitive/confidential information, issues and requests.	Required
Skill in independently researching questions and making appropriate decisions when problem solving.	Required
Knowledge of learning management systems such as ExamSoft, One45 Data Analytics, MedHub and/or Canvas.	Preferred

Special Requirements & Conditions

Special Condition	Requirement

Other Special Requirements & Conditions

Level of Supervision Received

General Supervision

General Supervision

Environment

Working Environment

Campus

Campus

Other Requirements

Items Used

Standard Office Equipment

Standard Office Equipment

Physical Requirements

Bend : N/A Sit : Constantly Squat : N/A Stand : Occasionally Crawl : N/A Walk : Occasionally Climb : N/A

Bend : N/A
Sit : Constantly
Squat : N/A
Stand : Occasionally
Crawl : N/A
Walk : Occasionally
Climb : N/A

Mental Requirements

Read/Comprehend : Constantly Write : Constantly Perform Calculations : Frequently Communicate Orally : Constantly Reason & Analyze : Constantly

Read/Comprehend : Constantly
Write : Constantly
Perform Calculations : Frequently
Communicate Orally : Constantly
Reason & Analyze : Constantly

Environmental Requirements

Is exposed to excessive noise : No Is around moving machinery : No Is exposed to marked changes in temperature and/or humidity : No Drives motorized equipment : No Works in confined quarters : No Dust : No Fumes : No

Is exposed to excessive noise : No
Is around moving machinery : No
Is exposed to marked changes in temperature and/or humidity : No
Drives motorized equipment : No
Works in confined quarters : No
Dust : No
Fumes : No

Critical Position

Is Critical Position: Yes

Is Critical Position: Yes

HR Employment