General Information
| Job Description | STDT SVC SUPV 2 | Working Title | Director, GradSuccess |
|---|---|---|---|
| Job Code | 004579 | Grade | 21 |
| Department Name | Graduate Division - D01144 | Department Head | Shaun Bowler |
| Supervisor | Cheryl Gerry | Effective Date | 05/08/2023 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 004550 | STDT ACAD SPEC 3 | 2.0 |
| 004549 | STDT ACAD SPEC 2 | 2.0 |
Generic Scope
| Provides direct supervision typically to professionals or skilled technical employees. Functions as advisor to unit and administration. Analyzes and resolves problems, interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental goals and objectives. |
Custom Scope
| Supervises Student Services Advisors providing advice to students within departments, schools, or colleges, involving a variety of student issues such as academic advising, outreach and recruitment, admissions, departmental requirements, student intervention, career counseling, and financial aid. Participates with department management in the development and monitoring of policies and procedures for Student Services operations. May represent the student services function on committees and other organization entities. |
Department Custom Scope
| The Director of GradSuccess provides leadership, strategic and financial planning, reporting, and overall management of GradSuccess which is housed in the Graduate Division. The Director is responsible for planning and execution of academic support, mentorship and community building, and professional development programs for graduate students and postdoctoral scholars. Programs include Graduate Student Mentorship Program, Graduate Writing Center, Teaching Assistant Development Program (TADP), University Teaching Certificate (UTC), Graduate Student Resource Center and GradQuant. The Director also researches and proposes new and/or expanded graduate student support programs. Develops and implement programs and workshops that further the professional development of graduate students and postdoctoral scholars. Programming and workshops include, but are not limited to: job search strategies, securing extramural funding, navigating the academic workplace, and wellness. The Director will have primary responsibility for hiring, training, supervising career staff and student staff. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Advanced degree in related area and/or equivalent experience/training | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| 6 - 10 years of related experience. | Required |
| Previous supervisory/managerial experience. | Preferred |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Personally may provide the full range of student services advice to management, faculty, and students.
|
30 |
Provides guidance and direction to Student Service Advisors on the most complex and sensitive issues.
|
15 |
| Monitors employee performance and provides direction and assistance. | 15 |
| Grant Writing for proposals for extramural funding to support the primary mission of the position. Lead contact for Liebmann fellowship including the management of the campus application and submission process. Serves as program advisor for the Fulbright Fellowship. Provide consultations to graduate students applying for the NSF GRFP, UC Presidents Postdoctoral Fellowship, and other funding opportunities. | 10 |
| Counsels and evaluates employee performance. | 5 |
Provides training to subordinates.
|
5 |
| Recommends corrective action, hiring, and separation of employees when appropriate. | 5 |
| Recommends to department management changes to student services policies and procedures. | 5 |
Maintains the department's student services budget.
|
5 |
| Collaborates with other units in Grad Divison on a variety of services and events. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Ability in problem identification and reasoning. | Required |
| Skills in monitoring/assessing people, processes or services, to make improvements. | Required |
| Knowledge of advising and counseling techniques. | Required |
| Skills in project management, social perceptiveness to be aware of others' reactions and understanding why they react as they do. | Required |
| Ability to develop original ideas to solve problems using persuasion and leadership. | Required |
| Understanding and knowledge of academic and professional needs and concerns of graduate students and postdoctoral fellows. | Required |
| Excellent communication skills to communicate clearly and effectively both orally and in writing, including to large groups. | Required |
| Ability to identify problems, verbal communication, organizational skills, and leadership skills. | Required |
| Ability to work with people from diverse cultures. | Required |
| Experience interacting with graduate students, postdoctoral fellows, faculty, staff and administrators. | Required |
| Knowledge of common University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences. | Preferred |
| Experience teaching at the college/university level | Preferred |
| Experience with writing grants for extramural funding | Preferred |
| Experience maintain websites | Preferred |
| Administrative experience in higher education or similar environment. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| Direction |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |