General Information
| Job Description | CONTRACT ADM 4 | Working Title | Director of Contracts |
|---|---|---|---|
| Job Code | 000345 | Grade | 24 |
| Department Name | SOM Finance and Admin Dept - D02013 | Department Head | Deborah Deas |
| Supervisor | Maria Aldana | Effective Date | 08/01/2023 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 007380 | CONTRACT ADM 3 | 1.0 |
| 004722 | BLANK AST 3 | 0.5 |
| 006531 | REGL AND CMPLNC HC SPEC 4 | 0.4 |
Generic Scope
| Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues/problems without precedent and/or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. |
Custom Scope
| Uses advanced contract administration skills to draft and issue highly complex or customized contracts. Provides consultation, advice on drafting complex contracts and assistance in the interpretation of contract language, which may include consultation with General Counsel, and guidance from University policies and procedures. |
Department Custom Scope
| The Director of Contracts will be responsible for leading and managing all functions of the Contracts Department including, but not limited to negotiating and contracting for Clinical, GME and UME professional services on behalf of UCR School of Medicine (SOM), and the UCR Medical Group, the faculty practice group of the SOM, as well as sustaining a clear contracting workflow. The incumbent will also serve as a key UCR SOM representative with all internal and external parties in order to timely research and resolve contract-related operational issues, as well as act as liaison to health plans, referral medical groups, and other third party payers to ensure ongoing satisfaction with UCR SOM and/or UCOP regulations. The incumbent will review all contractual supporting documentation essential to the development of contract negotiation and work closely with Campus Council in the review of all contracts. The incumbent will be responsible for maintaining and reviewing all contract files, including the appropriate supporting documentation submitted by the contract requesting department. This may include fair market valuations, conflict of interest/business associate/exclusions screenings, insurance certificates, corporation searches, business licenses, etc. Also, the incumbent will ensure accurate tracking of contract expirations dates, prepare regular contracts status reports for SOM department managers and leadership teams, and address compliance-related issues as needed. S/he must possess very strong working relationships and negotiation skills/techniques, in order to effectively build and sustain effective collaborative efforts with internal and external affiliates. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Juris Doctor, MBA or Masters in Healthcare Management or related field. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| 6 - 10 years of related experience. | Required |
| Experience working in a hospital, medical group, or health plan environment coordinating and administering managed care contracts, conducting negotiations, and overseeing the daily and strategic operations for a contracts management office. | Preferred |
| ACO (Accountable Care organization) experience. | Preferred |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|---|
| An additional four (4) years of specified experience can substitute for the degree requirement. | Required |
Key Responsibilities
| Description | % Time |
|---|---|
Prepares and executes highly complex contract documents.
|
25 |
Consults with relevant staff to draft appropriate master consulting agreements as required.
|
20 |
Prepares and issues appropriate agreement to contractor.
|
10 |
Counsels departments in the execution of highly complex, specialized agreements and provides appropriate business, policy and legal review.
|
10 |
| Drafts complex or highly specialized exceptions to agreement terms and conditions as required by organization guidelines, rules, regulations, etc. | 10 |
| Serves as a key player and resource for contracts outside of SOM with healthcare components. | 10 |
| Determines appropriate insurance coverage and ensures that contractors have required coverage, documented through correctly completed insurance certificates. | 5 |
| As required, coordinates and ensures the execution of the agreement for the Regents. | 5 |
| Maintains the contract database with electronic summary of terms with all pertinent contract elements. Designs, and sustains regular contacts status reports that are disseminated to SOM departments and/or leadership team. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Ability to education and train diverse teams in the understanding of the SOM contracting workflow and process. | Required |
| Advanced organizational, presentation and negotiation skills. | Required |
| Advanced written, verbal and interpersonal communications; advanced ability to deal with broad and diverse constituencies with advanced customer service orientation and skills. | Required |
| Advanced knowledge of contracting principles and practices, methods and procedures used in competitive procurement, including value analysis, and source selection techniques. | Required |
| Advanced listening, political acumen skills and problem recognition, avoidance and resolution skills. | Required |
| Advanced knowledge of the organization, including its infrastructure, goals, mission, rules, policies, guidelines, etc. | Required |
| Advanced knowledge and understanding of specific contracting assignments. | Required |
| Possess strong team collaboration skills. | Preferred |
| Knowledge in the healthcare contracting and environment - medical terminology, | Preferred |
| Advanced knowledge of contract law, the California Public Contract Code and an advanced understanding of University's Business and Finance Bulletins and other relevant rules, guidelines, policies and practices. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Travel between UCR campus offices, affliate locations, and for other university related business as necessary. | Required |
| Must pass a background check. | Required |
| Travel | Required |
Other Special Requirements & Conditions
|
|
Level of Supervision Received
| Direction |
Environment
Working Environment
| UC IntelliCenter |
Other Requirements
Items Used
|
Physical Requirements
|
Mental Requirements
|
Environmental Requirements
|
Critical Position
| Is Critical Position: Yes |