General Information
| Job Description | LIBRARY SUPV 1 | Working Title | Acquisitions Unit Supervisor |
|---|---|---|---|
| Job Code | 006286 | Grade | 18 |
| Department Name | University Library - D01090 | Department Head | Steven Mandeville-Gamble |
| Supervisor | Tiffany Moxham | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 006760 | LIBRARY AST 3 | 3.0 |
| 006759 | LIBRARY AST 4 | 1.0 |
Generic Scope
| Provides immediate supervision to a unit or group of operational or technical employees. A portion of time may be spent performing individual tasks related to the unit; however, supervisory activities must constitute a primary part of the job. Supervises unit operations to ensure compliance with departmental or organizational policies, procedures, and defined internal controls. Ensures accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental standards and procedures. |
Custom Scope
| Supervises students and Library Assistants who are performing routine and/or largely operational duties as part of the overall operations of a library. Responsible for day-to-day operations. Provides technical guidance and resolves issues such as general communications and complaints, processing materials, and bibliographic checking. |
Department Custom Scope
| The Acquisitions Unit Supervisor is responsible for the day-to-day administration of the Acquisitions Unit. Supervises Library Assistants who are performing routine and / or largely operational duties as part of the overall operations of a library. Responsible for day-to-day operations. Provides technical guidance and resolves issues such as general communications and complaints, ordering, renewal, and processing materials, and bibliographic checking. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| Minimum of 6 years of related experience. | Required |
| 4 - 7 years of related experience. | Required |
| Previous supervisory/managerial experience. | Preferred |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Provides direction and assistance to subordinates on difficult and complex operational library services matters.
|
50 |
| Supervises students and Library Assistant staff who perform routine duties and responsibilities according to established guidelines, procedures and policies. | 10 |
| Sets performance expectations, monitors performance, provides corrective action, and recommends employee selection, corrective action, and dismissals. | 10 |
| Manages schedules of staff to ensure adequate coverage for library users, and processing in areas such as circulation, preservation, cataloging, and serials processing. | 5 |
| Recognizes when to forward problems to manager for resolution. | 5 |
| Provides direction and assistance to subordinates on difficult and complex operational library services matters. Provides subject matter expertise in troubleshooting complex acquisitions related technical issues. | 5 |
| Provides supervision to staff and fosters a motivating and engaged environment. Establishes goals for supervised staff and works continuously with them to promote achievement of established goals. Effectively delegates, empowers supervised staff to make independent decisions at appropriate operational levels and holds them accountable for successful completion of assignments. | 5 |
| Performs other duties as assigned. | 5 |
| Maintains knowledge of current industry trends and performs continuous assessment of innovative methodologies, technologies and approaches. Identifies opportunities for improvement and communicates them to Library leadership. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| General knowledge of library practices and procedures; problem solving skills. | Required |
| Ability to communicate effectively both verbally and in writing. | Required |
| Ability to accurately apply a wide variety of policies and procedures. | Required |
| Ability to perform accurate, detailed work. | Required |
| Ability to foster a respectful, cooperative, professional and courteous environment, maintain confidentiality, and employ tact and diplomacy. | Required |
| Ability to organize work, establish priorities and meet deadlines. | Required |
| Ability to establish and maintain professional working relationships. | Required |
| Ability to display initiative and remain flexible in a fast-paced and changing environment. | Required |
| Effective supervisory skills. | Preferred |
| Ability to provide effective leadership and supervision to supervised staff and foster a motivating and engaged environment. Ability to proactively manage employee performance, establish goals for supervised staff and work continuously to promote achievement of the established goals. Ability to effectively delegate and hold supervised staff accountable for successful completion of assignments. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Must pass FBI/Department of Justice background check. | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
| Direction |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |