General Information
Job Description | HR SUPV 2 | Working Title | Assistant Director of Human Resources, Facilities Services |
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Job Code | 007700 | Grade | 24 |
Department Name | Admin Svcs & Strat Exec Team - D02043 | Department Head | Veronica Ruiz |
Supervisor | Susan Champion-Tintorer | Effective Date |
Position(s) Directly Supervised
Job Code | Title | FTE |
---|---|---|
007595 | HR GENERALIST 2 | 1.0 |
004722 | BLANK AST 3 | 1.0 |
Generic Scope
Provides direct supervision typically to professionals or skilled technical employees. Functions as advisor to unit and administration. Analyzes and resolves problems, interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental goals and objectives. |
Custom Scope
Receives assignments in the form of objectives with goals and the process by which to meet goals. Provides direction to staff according to established policies and management guidance. Administers policies that directly affect subordinate staff. Recommends changes to department policies and practices. Identifies risks and responds accordingly. Provides priority setting and work flow analysis. Supervises support staff in medium to large unit; or a small unit with complex and broad responsibility processing personnel transactions and / or administering related policies and procedures. Or supervises a small group of HR professionals, with program direction provided by a manager. |
Department Custom Scope
The Assistant Director of Human Resources for Facilities Services reports to the Director of HR & HR Business Partner and serves as the lead HR professional for Facilities Services (FS). This position is part of the Administrative Services and Strategic Executive Team (ASSET). Facilities Services consists of approximately 250 employees and includes the following operational units: Maintenance Services, Central Plant, Environmental & Resource Services, Energy & Engineering, Client Support Services, and FS Administration. The Assistant Director is responsible for the coordination and delivery of a variety of human resources duties in support of organizational management. The Assistant Director advises and provides consultation to management on workforce planning, compensation and classification, job descriptions, recruitment, personnel policies and procedures, employee and labor relations, and other areas of human resources. Serves as the point of contact for a diverse workforce, including union represented staff; responds to inquiries, questions, requests, and concerns, delegating work as appropriate. Gathers and analyzes human resources data for Facilities Services and organizational management. Represents Facilities Services as an HR professional on campus-wide workgroups and committees ensuring departmental needs are appropriately represented and addressed. The position oversees an HR Coordinator, who is primarily responsible for managing the leave of absence program, as well as an HR Assistant who provides daily administrative and operational HR support for employees and managers of Facilities Services. As part of the ASSET, PB&A HR Team, this position is characterized by a high degree of collaboration and coordination in the delivery of HR services to support Facilities Services. |
Education & Experience Requirements
Education Requirements
Degree | Requirement |
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Bachelor's degree in related area and/or equivalent experience/training. | Required |
Masters degree in a related field. | Preferred |
Experience Requirements
Experience | Requirement |
---|---|
6 - 10 years of related experience. | Required |
Previous supervisory/managerial experience. | Preferred |
License Requirements
Certification Requirements
Certification | Requirement |
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HR Related certifications: Senior Professional in Human Resources (SPHR) or PHR; SHRM-CP, CCP, CALPELRA Master Certification. | Preferred |
Educational Condition Requirements
Condition | Requirement |
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Key Responsibilities
Description | % Time |
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Recommends hiring of new employees, salary actions, terminations, and performance ratings.
|
25 |
Works closely with direct manager and assigned staff.
|
25 |
Participates in developing and monitoring operational and budget processes, staff FTE, finance, human resources and space planning.
|
20 |
Trains and instructs staff to perform assigned tasks.
|
10 |
Serves as the Kronos Administrator for Facilities Services. Responsible for managing the timekeeping system, business structure, licenses, and overall departmental program to include training of new payroll administrators, supervisors, and employees. Resolves technical issues and partners with appropriate campus partners or vendors, as needed. Maintains all documentation and training materials related to Kronos Workforce Dimensions. | 10 |
Participates in the development and monitoring of policies and procedures for department or department operations.
|
5 |
Responsible for creating a work environment that is inclusive. | 5 |
Knowledge, Skills & Abilities
Knowledge/Skill/Ability | Requirement |
---|---|
Maintains an understanding of the unit goals and how this position supports those goals. | Required |
Communicates effectively with a diversity of communication styles. | Required |
Working knowledge of personnel policies and applicable laws and regulations. | Required |
Makes decisions regarding work assignments and scheduling of subordinates. | Required |
Demonstrated ability to handle difficult or volatile situations/individuals effectively. | Required |
Strong analytical, active listening, and critical thinking skills. | Required |
Knowledge of human resources concepts, policies and procedures including employment practices, labor relations, salary administration, training and other areas of human resources as well as organizational initiatives relating to and/or affecting human resources. | Required |
Has working knowledge of the university's HR information systems. | Preferred |
Advanced interpersonal, written and verbal communication skills in order to present complex information. | Preferred |
Skills and experience in mediation, negotiation, and conflict management skills. | Preferred |
Knowledge of University of California policies and procedures relative to human resources. | Preferred |
Bilingual in Spanish and English. | Preferred |
Working knowledge of collective bargaining agreements, labor and employee relations. | Preferred |
Working knowledge of management within higher education. | Preferred |
Special Requirements & Conditions
Special Condition | Requirement |
---|---|
Travel | Required |
Must successfully complete a background check through the DOJ and FBI. | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
Direction |
Environment
Working Environment
Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
Is Critical Position: Yes |