Manages program files and data, which may include individual learner files as well as program accreditation documentation in accordance with relevant regulatory and University policies. Creates reports to ensure accuracy and completeness of data.
- Organizes inputs from multiple contributors and synthesizes into documents including work plans and reports. Generates charts, graphs, narrative reports and power point presentations of collective work products. Develops, implements and maintains survey implementation and results management for various initiatives and committees. Compiles and analyzes data for inclusion in reports, presentations and other communications. Prepares reports and distributes them to programs and department leadership as planned or requested.
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15 |
Liaise between program and/or departmental administration and University stakeholders. Develops new approaches or methods for maintaining effective communication. Participates in campus-wide committees.
- Responsible for oversight of the Graduate Medical Education sponsoring institution and programs. This includes planning, coordinating, and implementing processes and procedures to ensure compliance with accreditation requirements. Assists with the review, evaluation, development, and implementation of institutional policies and compliance with Accreditation Council for Graduate Medical Education (ACGME) requirements. Creates tools for ongoing measurement and reporting of compliance with ACGME requirements. Reports compliance trends and suggest improvement strategies to internal, institutional, and external stakeholders. Examples include: assisting in coordination of the Annual Institutional Review (AIR) and Annual Program Review (APE), Non-Standard Training Programs and institutional site visits. Responsible for assuring programs are aware of regulatory requirements of ACGME and that all programs, including the institution, meet deadlines and reporting responsibilities of ACGME.
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15 |
Analyzes the user experience of educational technologies to optimize the teaching and learning environment. Capitalizes on opportunities to more efficiently and effectively administer educational software and platforms. Seeks solutions to enhance the user experience.
- Coordinates and monitors overall program use of required MedHub modules to ensure adherence and consistency. Manages ACGME WebADS system (Accreditation Data System) for ACGME institutional, common and specialty specific requirements including updating participating sites, institutional updates, program updates, resident/fellow information, program surveys, faculty surveys, ACGME notifications of accreditation decisions, etc. Tracks and analyzes accreditation activities and reports for programs through WebADS to ensure strict compliance with ACGME institutional, common and program-specific requirements.
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15 |
Works with program managers and/or faculty to meet the educational needs of program learners through collaborative development and implementation of programmatic activities, which may include program competencies, curriculum, and exams.
- Identifies and implements process improvement initiatives for delivering services more effectively and efficiently. Benchmarks with national GME colleagues regarding best practice in program offerings, and management of systems; becomes expert in field by attending training/conferences and continuous learning and development. Advises departments on questions, policies, procedures, and resources. Elevates matters to GME leadership, as appropriate.
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10 |
Manages operational components of the program specific to the employment of learners which may include human resources onboarding; appointment paperwork; credentialing; managing training grants; payroll management (FTE tracking); benefits and leave advising; and Medicare reimbursement reporting.
- Coordinates and monitors onboarding for incoming, transferring, graduating residents and fellows including utilization of assigned checklists in MedHub
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10 |
Monitors learner files as well as program documentation and policy to ensure compliance with established and evolving standards. Develops and maintains program processes for documentation to meet regulatory requirements.
- Creates and disburses useful, concise documentation of processes.
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5 |
Serves as point person for learners, which may include prospective health professions education program candidates; current health professions education learners; and all other stakeholders. Answers questions and disseminates program information. Resolves ad hoc issues relative to program learners. Advises learners on planning, initiation, and completion of their studies. Communicates clinical learning opportunities and curriculum requirements and effectively communicates information about learners' program choices.
- Provides technical support for trainees and program coordinators as needed related to program tools and systems.
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5 |
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Collaborates with program faculty and leadership to develop learner assessment documentation; including assessment tools and assessment strategies/timelines. Implements learner assessment strategies and ensure compliance with deadlines. Analyzes learner performance, curriculum effectiveness, and impact of rotation experience and other educational activities. Provides summary reports of evaluations to program leadership.
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5 |
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Collaborates with program faculty and leadership to develop program and curricular evaluation documentation; including evaluation tools and strategies/timelines. Implements program evaluation strategies and ensures compliance with deadlines. Analyzes program performance, curriculum effectiveness, and impact of rotation experience and other educational activities. Provides summary reports of evaluations to program leadership.
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5 |
Develops and maintains program communication resources, which may include maintaining the program website to ensure updated information and program requirements; generating informational brochures; creating and updating program or course syllabi; assisting with journal submissions; manage program marketing and collateral production; and maintaining email and address lists. Implements new ideas on ways to improve program communication.
- Develops, implements and maintains UCR/GME website.
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5 |
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Analyzes a wide range of educational issues and applies project management principles and practices to achieve results in academic setting. May work with matrixed teams of professionals and key stakeholders to deliver effective results.
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5 |
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Supports GMEC subcommittees as needed. Participates on the Subcommittee for Internal Review (SIR) as needed to review resident/program files for consistency, appropriate documents within the file and maintaining up-to-date information regarding contracts, licenses, etc., within academic program files. Assists and serves as project team member on department and organization projects. Participates in mock site visits as requested by the GME Director. Other duties as assigned.
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5 |
