General Information
| Job Description | ADMIN OFCR 2 CX | Working Title | Research Center Administrative Officer |
|---|---|---|---|
| Job Code | 004263 | Grade | |
| Department Name | Research & Economic Develop Office - D01157 | Department Head | Laura Manor |
| Supervisor | Gerardo Rodriguez | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Department Custom Scope
| Under the supervision of the RED Administrative Officer, the Research Center Administrative Officer serves as an integral part of the daily administrative operations for Alianza UCMX. In this role the Research Center Administrative Officer functions as the main transactor for procurement, travel, and other financial or administrative needs. This position serves as an occasional back-up/relief person for administrative tasks and functions for other administrative units and departments under the Research and Development organization structure during absences, leaves, or as required. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 2 - 4 years of related experience | Required |
| Experience using automated payroll systems. | Preferred |
| Experience using UCR financial systems and applications. | Preferred |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Serves as primary administrative support for RED Research Centers. Coordinates daily office operations, assuming full responsibility for processing transactions related to purchasing, travel, supplies, and the equipment needs of the department as well as implementation of administrative projects assigned by senior staff. Provides back up support to other RED units. | 50 |
| Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluates current and proposed services, etc. Documents processes and procedures for financial activities. | 25 |
| Functions as a resource on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns. | 10 |
| Ensures that the appropriate internal controls are addressed, maintained and strengthened to protect University resources. | 5 |
| Assesses and recommends changes to maintain compliance with federal and state requirements and internal policies. | 5 |
| Participates in the development and revision of standard operating procedures and guidelines. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Solid organizational skills and ability to multi-task with demanding timeframes. | Required |
| Ability to use discretion and maintain all confidentiality. | Required |
| Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing. | Required |
| Ability to use sound judgment in responding to issues and concerns. | Required |
| Working knowledge of financial processes, policies and procedures. | Preferred |
| Working knowledge of common organization-specific and other computer application programs. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |