General Information
| Job Description | ACAD HR ANL 2 | Working Title | Academic Affairs Analyst |
|---|---|---|---|
| Job Code | 007714 | Grade | 20 |
| Department Name | SOM Academic Affairs Dept - D02097 | Department Head | Iryna Ethell |
| Supervisor | Margi Burnett | Effective Date | 12/01/2023 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Applies professional UC academic HR concepts, organization and/or system wide policies, and procedures to provide guidance to supervisors and managers to resolve a variety of academic human resources issues of moderate scope and complexity. |
Department Custom Scope
| Under the direction of the Director of Academic Affairs in the School of Medicine, this position will provide analytical support on academic personnel matters in the School of Medicine. Provide analysis, implementation, evaluation and recommendation of new and existing system wide and local policies, procedures and guidelines for a health science school. Provide coordination of academic recruitment, appointment, and advancement of academic employees. Analyze proposed academic actions to determine potential problems or complications. Serve as a resource to the School's academic leadership, faculty and non-faculty academic appointees. Serve as back up support in all areas to the other Academic Personnel Analysts in the Academic Affairs unit in the School of Medicine. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 2 - 4 years of related experience. | Required |
| Experience in a higher education institution. | Required |
| Experience working in academic personnel at a UC School of Medicine. | Preferred |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Determines and assembles materials for academic review cases.
|
40 |
Supports faculty search committees.
|
20 |
Under general supervision provides advice and guidance on documented faculty or other academic staff compensation programs, academic personnel policies and procedures.
|
15 |
| Implements policies and programs in recruiting, instructional labor relations, wage and salary administration, and training. | 10 |
| Under guidance from manager counsels faculty and other academic staff concerning work-related problems, work-eligibility (visa) matters such as J-1 processing, and benefits considerations. | 5 |
| Assesses and summarizes data and comments from teaching evaluations. | 5 |
| Participates in ad hoc work groups/committees/task forces with regard to academic personnel matters. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Analytical skills to conduct analysis and develop recommendations to Chairs/unit management. | Required |
| Demonstrated organization, problem solving and communication skills. | Required |
| Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies. | Required |
| Knowledge of human resources management systems and other related business software programs and systems. | Required |
| Basic knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR. | Required |
| Knowledge of unit academic culture and educational goals of discipline(s) served. | Preferred |
| Knowledge of University policy and procedures and health sciences salary structures. | Preferred |
| Skill and knowledge in the use of the UCR campus eFile system and AP Recruit system. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Occassional travel for conferences, meetings and to/from campus and other SOM locations. | Required |
Other Special Requirements & Conditions
|
|
Level of Supervision Received
| Supervision |
Environment
Working Environment
| UC Intellicenter Building |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |