UCR Jobs

General Information

Job Description	ADMISSIONS RECRMT SUPV 2	Working Title	Assistant Director, Nonresident Recruitment and Evaluation
Job Code	004512	Grade	22
Department Name	Undergraduate Admissions Dept - D01180	Department Head	Veronica Zendejas
Supervisor	Deborah Jaurigue	Effective Date	03/25/2024

Position(s) Directly Supervised

Job Code	Title	FTE
004509	ADMISSIONS RECRMT SPEC 3	3.0
004922	STDT 1	1.0

Generic Scope

Provides direct supervision typically to professionals or skilled technical employees. Functions as advisor to unit and administration. Analyzes and resolves problems, interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental goals and objectives.

Provides direct supervision typically to professionals or skilled technical employees. Functions as advisor to unit and administration. Analyzes and resolves problems, interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental goals and objectives.

Custom Scope

Supervises Admissions Recruitment Specialists and support staff and administers a portion of an admissions or recruitment program. Independently oversees day-to-day operations, and determines goals and performance expectations of subordinates. Makes recommendations on improvements to program/function to manager(s).

Supervises Admissions Recruitment Specialists and support staff and administers a portion of an admissions or recruitment program. Independently oversees day-to-day operations, and determines goals and performance expectations of subordinates. Makes recommendations on improvements to program/function to manager(s).

Department Custom Scope

The purpose of the Assistant Director of Nonresident Recruitment and Evaluation is to oversee all aspects of out-of-sate recruitment and application evaluation for both freshman and transfer populations with the UCR Undergraduate Admissions Office. In concert with the Director of Undergraduate Admissions, the incumbent is responsible to annually develop a strategic plan in line with the campus and Enrollment Services strategic plans to meet nonresident enrollment objectives. Under the general supervision of the Associate Director, the incumbent supervises full-time Admission Specialists who collectively are responsible for the recruitment of freshman and transfer applicants to UCR. This position will require out-of-state travel to recruit prospective and admitted students by providing oversight at various programs and events as well as participation in consortium travel and conferences.

The purpose of the Assistant Director of Nonresident Recruitment and Evaluation is to oversee all aspects of out-of-sate recruitment and application evaluation for both freshman and transfer populations with the UCR Undergraduate Admissions Office. In concert with the Director of Undergraduate Admissions, the incumbent is responsible to annually develop a strategic plan in line with the campus and Enrollment Services strategic plans to meet nonresident enrollment objectives. Under the general supervision of the Associate Director, the incumbent supervises full-time Admission Specialists who collectively are responsible for the recruitment of freshman and transfer applicants to UCR. This position will require out-of-state travel to recruit prospective and admitted students by providing oversight at various programs and events as well as participation in consortium travel and conferences.

Education & Experience Requirements

Education Requirements

Degree	Requirement
Bachelor's degree in related area and/or equivalent experience/training.	Required

Experience Requirements

Experience	Requirement
6 - 10 years of related experience.	Required
Previous supervisory/managerial experience.	Preferred

License Requirements

License	Requirement
Valid Drivers License	Required

Certification Requirements

Certification	Requirement

Educational Condition Requirements

Condition	Requirement

Key Responsibilities

Description	% Time
Oversees and evaluates operational processes and recommends changes to streamline operations; participates in development and implementation of process improvement initiatives. Ensure that staff is utilizing up to date UC and UCR policy and procedures for non-resident recruitment and evaluation. Develop and oversee work related to applicants in special programs as well as the appeal process. Evaluate and implement necessary mid-course adjustments to the evaluation process due to a constantly fluid environment and update staff accordingly. Make recommendations for upgrades and adjustments to the UCR Evaluation Work Tool, Banner, Slate, ApplyUC and MyUCR.	20
Provides guidance to subordinates on most complex issues. Develops policies and procedures, trains staff, and implements changes to international requirements for both UC eligibility and UCR comprehensive review and major selection. Annually develop a comprehensive and detailed recruitment and application evaluation training plan (to include norming sessions) and develop and maintain training materials and resources staff can use in making admission decisions. Provide structured professional growth opportunities for admission counselors.	15
Monitors employee performance to ensure goals and objectives of the unit are met. Oversees the day-to-day operations of the unit. Define individual admission counselor duties, procedures, goals and tasks with respect to recruitment and evaluation. Develop and implement quality control processes to ensure admission decisions are made consistently, fairly, and accurately. Monitor the fall and spring visit schedule, admission counselor production reports, work flow and assignments to ensure staff members are utilizing their time efficiently and that all deadlines and timelines are met.	15
Leads system implementations, upgrades and enhancements. Identifies associated changes to business practices and updates policies and procedures.	10
As an official representative of the University, be available to prospective and admitted students, their families, the campus community, and the general public to interpret, enforce and explain University policies and regulations.	10
For Non-Resident population, Develop an annual strategic plan in line with the campus and Enrollment Services plan to develop strategies to realize campus undergraduate enrollment goals. Assist in the development of department objectives and KPI's. Develop long-and short-term budget projections for the Non-Resident Recruitment and Evaluation unit. Monitor and track expenditures and ensure expenditures do not exceed annual allocations.	10
Participates in development of department communications. Reviews and revises applicant messaging as appropriate throughout admissions/recruitment cycle.	5
Interface with representatives from the Office of the President, other UC campuses and participate in system wide planning meetings to implement centralized processes such as shared evaluation and share best practices regarding local campus recruitment and admission practices.	5
Develop long-and short-term budget projections for the Non-Resident Recruitment and Evaluation unit. Monitor and track expenditures and ensure expenditures do not exceed annual allocations.	5
Coordinate the evaluation and review of coursework for the Education Abroad Program (EAP), Opportunities Aboard Program (OAP), and the Admission Preparation Program (APP) participants in collaboration with the International Student Scholars Office and University Extension, International Education.	5

Knowledge, Skills & Abilities

Knowledge/Skill/Ability	Requirement
Ability to manage projects.	Required
Skills in social perceptiveness, awareness of others' reactions and understanding why they react as they do.	Required
Ability to develop original ideas to solve problems.	Required
Advanced working knowledge of Microsoft Word, Excel, and other business software.	Required
Knowledge of human resources management policies with the ability to train, monitor, evaluate, and document human resources issues and performance.	Required
Excellent communication skills, both verbal and written.	Required
Ability to understand and interpret complex documents and data specifications.	Required
Demonstrated ability to work independently and follow through on assignments with minimal direction.	Required
Demonstrated ability in supervising the work of others and the ability to organize and set priorities that accurately reflect department goals and objectives.	Required
Strong interpersonal skills for effective collaboration.	Required
Effective writing and editing skills, including experience developing policy/procedures, reports and presentations.	Required
Demonstrated ability to utilize critical thinking skills to analyze problems and develop effective solutions.	Required
Ability to work efficiently in a fast-paced environment.	Required
Strong knowledge of common University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment.	Preferred

Special Requirements & Conditions

Special Condition	Requirement
Must possess or obtain a valid driver's license in accordance with the California Department of Motor Vehicles.	Required
Must be able to pass a Department of Justice and FBI background check.	Required
Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours)	Required
Travel Outside of Normal Business Hours	Required
Travel	Required

Other Special Requirements & Conditions

Level of Supervision Received

Direction

Direction

Environment

Working Environment

Campus

Campus

Other Requirements

Items Used

Standard Office Equipment Personal vehicle and rental cars

Standard Office Equipment
Personal vehicle and rental cars

Physical Requirements

Bend : N/A Sit : Frequently Squat : N/A Stand : Occasionally Crawl : N/A Walk : Frequently Climb : N/A

Bend : N/A
Sit : Frequently
Squat : N/A
Stand : Occasionally
Crawl : N/A
Walk : Frequently
Climb : N/A

Mental Requirements

Read/Comprehend : Constantly Write : Constantly Perform Calculations : Constantly Communicate Orally : Constantly Reason & Analyze : Constantly

Read/Comprehend : Constantly
Write : Constantly
Perform Calculations : Constantly
Communicate Orally : Constantly
Reason & Analyze : Constantly

Environmental Requirements

Is exposed to excessive noise : No Is around moving machinery : No Is exposed to marked changes in temperature and/or humidity : No Drives motorized equipment : Yes Works in confined quarters : No Dust : No Fumes : No

Is exposed to excessive noise : No
Is around moving machinery : No
Is exposed to marked changes in temperature and/or humidity : No
Drives motorized equipment : Yes
Works in confined quarters : No
Dust : No
Fumes : No

Critical Position

Is Critical Position: Yes

Is Critical Position: Yes

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