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Participates in the creation, maintenance and reporting of operational and budget processes, academic and/or staff FTE, finance, human resources and space planning.
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25 |
Participates in the development and monitoring of policies and procedures for departmental operations.
- Reviews, evaluates and redesigns existing departmental business and administrative processes, policies and procedures to enhance and improve operating efficiencies and work quality. Build strong cross-functional teams that support the academic departments in an efficient and effective manner.
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20 |
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The FAO is responsible to provide leadership for and supervision of the independent academic departments' financial operations
(budgeting, account reconciliation, purchasing, travel reimbursement, financial planning, contract and grant administration, sales and
service, etc. and administration of all funds. Ensures that departmental and extramural accounts are properly monitored, fiscal
controls are in place, and timely reporting occurs. Reconciles financial reports to the Universitys general ledger, ensures that all
financial transactions are reviewed promptly and that all required correcting entries are reasonable, approved, appropriately
documented, and posted in a timely manner. Provides proactive financial management to minimize correcting entries.
Responsible for the application of all University policies and procedures in support of the departments financial and purchasing
operations. Exercises independent judgment in solving day-to-day operational issues and matters as well as making
recommendations concerning departmental resources, policies, practices, and operations.Anticipates operational problems and
develops solutions to mitigate them. Keeps the Chairs and Asst. Dean & CFAO apprised of problems, concerns and resolutions as
appropriate.
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10 |
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Oversees account records, expenditures and balances, and advises departments of allocations and curtailments in expenditures as
needed. Oversees staff for department expenditures of all University funds including General Funds, other state funds, contract &
grant funds, gifts and endowments, foundation funds, and sales & service funds. Supervises the year-end fiscal closing of all
accounts in a timely manner.Analyzes department finances and administrative systems and processes seeking ever efficient ways
to operate. Standardizes business and operational functions across the departments. Provides creative solutions to identified
budget/financial issues or problems. Prepares detailed spreadsheets, analyses, and/or reports projecting departmental resources
and expenses (e.g., academic and staff salaries, temporary academic funding, contracts & grants, operating funds and expenses,
and special project funds in short-term and long-term).
Responds to requirements and requests from the CHASS Deans Office,Accounting, InternalAudit and other campus offices.Acts
as the liaison with UCR Foundation; assists in the establishment of new donor fund accounts and the distribution of donor fund
accounts according to specified guidelines.
Keeps current on emerging information technologies, particularly as they relate to departmental financial, purchasing, and facilities
operations.Attends financial system user group meetings, college administrator and financial meetings, etc. Disseminate relevant
information to the staff and academic management.
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10 |
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Provides advice and guidance to department Chair and other staff on issues of recruitment, employment, classification,
Affirmative Action, employee professional development, immigration, sexual harassment,ADA laws and labor relations including
those covered by bargaining units. Supervises the timely processing of all payroll and personnel forms; manage staffing; prepares
(annual) merit increase recommendations and annual performance evaluations processes of non-academic staff. Provides job
enrichment and encourage employee professional development. Effectively supervises staff and/or student employees reporting to
the position.Anticipates HR and staffing related issues and develops solutions to mitigate them. Keeps the Chairs and Asst. Dean
appraised of problems, concerns and resolutions as appropriate
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10 |
Supervises the work of a department with responsibility for quality and quantity of work.
- Responsible for all aspects of staff personnel management including recruitment, performance,
development, and corrective action. Provides leadership and coaching for team building to provide quality service to faculty,
students, and other departmental colleagues and outside entities. Oversees staffing requirements to ensure effective support for all
business and operational needs in the administrative unit and for the academic departments.
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5 |
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Responsible for quality and quantity of work.
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5 |
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Recommends hiring of new employees, transfers, promotions, salary actions, terminations, performance management and budget recommendations.
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5 |
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Selects, develops, and evaluates personnel to ensure the effective and efficient operation of the function.
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5 |
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Responsible for leadership and oversight of all administrative aspects supporting the undergraduate and
graduate degree programs. In collaboration with the CHASS StudentAcademic Affairs Office, ensures adequate staffing to provide
timely information and service to the undergraduate programs offered. Provides oversight of the Academic Advisors in collaboration
with the CHASS Director of StudentAdvising and provides input to the Director onAcademic Advisors performance reviews.
Ensures adequate staffing to provide information on the graduate programs offered. Provides coordination and oversight of
academic functions including graduate recruiting and advising, course scheduling, curricular changes, teaching assistantships and
teaching assignments in collaboration with individualAnalysts, faculty, Chairs, Graduate Advisors and the Graduate Division.
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5 |
