General Information
| Job Description | ACCOUNTING MGR 2 | Working Title | Assistant Controller |
|---|---|---|---|
| Job Code | 000686 | Grade | 26 |
| Department Name | Accounting Dept - D01100 | Department Head | Asirra Suguitan |
| Supervisor | Asirra Suguitan | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 000685 | ACCOUNTING MGR 1 | 2.0 |
| 004631 | FINANCIAL SVC SUPV 2 | 1.0 |
Generic Scope
| Oversees through subordinate managers a large department or multiple smaller units, OR manages a highly specialized technical function/team. Has significant responsibility to achieve broadly stated goals through subordinate managers. Determines objectives, directs programs, develops strategies and policies, manages human, financial, and physical resources, and functions with a high degree of autonomy. Proactively assesses risk to establish systems and procedures to protect organizational assets. Determines strategies for a program with organization-wide impact. |
Custom Scope
| Establishes objectives and work plans, and delegates assignments to subordinate managers. Reviews and approves recommendations for accounting department programs. Responsible for managing, preparing, administering, and directing accounting department resources. Involved in developing, modifying and executing policies that affect immediate operation(s) and may also have organization-wide effect. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules. |
Department Custom Scope
| The Assistant Controller reports directly to the Associate Vice Chancellor-Business & Financial Services and Controller and serves as the deputy of the Business & Financial Services division. The position is responsible for the leadership, strategic planning, and management of General & Plant Accounting, Extramural Funds, and Accounts Payable. Responsibilities include the development and management of accounting-related processes and controls involving the general ledger: contracts and grants, endowments, gift funds, sales & services, auxiliary and plant funds, cash management and banking, access and controls, and year-end closing and audit. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| MBA/Master's Degree in related field. | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| 8 - 13 years of related experience. | Required |
| Previous supervisory/managerial experience. | Preferred |
| Substantial recent experience with managing related financial system processes (i.e., general ledger, post-award administration). | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|---|
| Professional certification. | Preferred |
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Manage the strategic planning, organization, and operations of the following sections: 1) General Accounting section : UCR financial system operations, general accounting, plant/fixed asset accounting, service & auxiliary enterprise accounting, loan fund accounting, and campus banking/cash management program. 2) Extramural Funds Accounting section: Post award accounting for contracts & grants, gift and endowment fund accounting. 3) Access and Controls: Provide user support for UCRFS custom applications and Business Rules; Enterprise Access Control System, Ledger Reconciliation & Storage System, Cost Transfer Applications, web recharge. | 30 |
| Provides direction to accounting staff members according to established policies and procedures. | 10 |
Recommends changes to accounting processes, as appropriate, to increase efficiencies.
|
10 |
Management reviews work to ensure department objectives are being achieved according to standards and timelines.
|
10 |
Participates in interactions normally to gain cooperation of others, conducts presentations, and exchange accounting-related information.
|
10 |
Provides supervision and guidance to staff.
|
10 |
| Frequently interacts with subordinate supervisors and functional peer groups. | 5 |
| Provides guidance to subordinates within the latitude of established university policies. | 5 |
Oversees analysis and policy development for issues and processes.
|
5 |
| Manage the year-end fiscal closing processes and reporting requirements according to UC, GAAP and GASB requirements. Oversee the month-end closing process to ensure financial information and reporting is accurate and timely. Coordination of Year-End Financial, Sales/Use Tax, and NCAA audits. Coordination of Annual A-133 and agency audits. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Thorough knowledge of finance, accounting, business and systems operations and regulatory compliance requirements. | Required |
| Strong analytical skills. | Required |
| Skill developing meaningful performance measures and using results to implement process improvements. | Required |
| Sophisticated service orientation, strong management skills, leadership skills, sound judgment and decision-making, critical thinking, creative problem solving, and effective verbal and written communication skills. | Required |
| Expert level knowledge of and experience with interpreting and applying Generally Accepted Accounting Principles, Governmental Accounting Standards, university fund accounting principles and federal sponsored projects policy. | Required |
| Excellent skills using common desktop/web applications. | Required |
| Excellent interpersonal skills and ability to work effectively across the organization at all levels. | Required |
| Knowledge of industry best practices. | Required |
| Skill in designing, implementing, and evaluating internal controls in accounting processes. | Required |
| Skill recruiting, managing, developing, retaining and promoting a diverse professional staff. | Required |
| Excellent verbal and written communication skills. | Required |
| Working knowledge of UC policies and procedures. | Preferred |
| Thorough knowledge of the organization's operational, personnel, and financial transactions and financial systems. | Preferred |
| Oracle Cloud Financials experience. | Preferred |
| CPA or equivalent professional certification. | Preferred |
| Work experience in a higher education environment. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Must successfully complete background investigation. | Required |
| Travel | Required |
| Travel Outside of Normal Business Hours | Required |
| Due to the intensity of fiscal year end closing, vacations are not normally granted in July. Weekend and evening work may be required. | Required |
Other Special Requirements & Conditions
|
|
Level of Supervision Received
| General Direction |
Environment
Working Environment
| UC Intellicenter |
Other Requirements
Items Used
|
Physical Requirements
|
Mental Requirements
|
Environmental Requirements
|
Critical Position
| Is Critical Position: Yes |