General Information
| Job Description | PROJECT MGT PROFL 3 | Working Title | HR Systems and Initiatives Project Manager |
|---|---|---|---|
| Job Code | 004473 | Grade | 23 |
| Department Name | Human Resources Dept - D01103 | Department Head | Samuel Najera |
| Supervisor | Mary White | Effective Date | 05/06/2024 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 007584 | BUS SYS ANL 3 | 2.0 |
| 006148 | INSTRUCTIONAL DESIGNER 3 | 1.0 |
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems / issues of diverse scope and determines solutions. |
Custom Scope
| Applies skills as a seasoned, experienced project management professional with a full understanding of project management frameworks and methods, relevant policies and procedures to resolve a wide range of issues. Demonstrates competency in selecting methods and techniques to obtain solutions. Manages projects of diverse scope, size, impact, budget and / or project team size. Projects may be passed off to the owners to implement and maintain. Requires level of expertise in project management such as project management certificate and/or quality improvement processes like Six Sigma or Lean or equivalent project management experience. |
Department Custom Scope
| UCR Central Human Resources (CHR) focuses on a framework and sustainable model that enables service enhancement, staff success and organizational agility. The ETHOS of CHR ensures five points: E ? Employee Success, Well-being & Retention, T ? Technology Enhancements, H ? Human Capital Investment & Succession Planning, O ? Operational Agility and Business Continuity, and S ? Service, Stability, & Sustainability. UCR CHR is comprised of the following teams, Employee and Organizational Development, Talent Acquisition and Diversity Outreach, Employee and Labor Relations, Benefits, Health & Wellness, Total Compensation, and HR Policy & Strategic Initiatives. An incumbent in the HR Systems and Initiatives Project Manager role will report to CHR and contribute as a member of the HR Policy & Strategic Initiatives team. In alignment to the framework and sustainable model the analyst will integrate the CHR ETHOS into assignments and projects daily. Within UCR CHR, the HR Systems and Initiatives Project Manager is responsible for the management of CHR HR projects, which include aspects of strategic design and initiatives, HRMS system updates, and other projects aligned with CHR's goals. In alignment with CHR's objectives and goals, the HR Systems and Initiatives Project Manager will contribute to change management efforts, assist with business process development, and perform other duties within the position description. A qualified candidate will possess strong skills in developing and overseeing work plans, preparation and presentation of projects while providing regular updates relevant to various audiences. The HR Systems and Initiatives Project Manager will examine the efficiency and effectiveness of existing and new projects, lay the groundwork for reviewing, amending, and strategically outlining a path forward with agility to create, recommend solutions, address gaps in processes, develop timelines from initiation to completion, ensure scope, implementation plans are fully understood, and risk mitigation is considered. Will also supervise three FTE's as it relates to projects, initiatives, hiring, and performance for the HR Systems unit. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and / or equivalent experience / training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 4 - 7 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|---|
| Project management certificate and / or quality assurance processes like Six Sigma or Lean or equivalent project management experience. | Required |
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Monitors and reports on project progress from initiation through delivery, including oversight of system integration, project and campus, medical center or Office of the President communications, interaction with vendors and managing risk. Identify and escalate risks and facilitate resolution among project team members / stakeholders.
|
30 |
| Manage the development and implementation of CHR HR projects, including: gathering requirements and developing project plans. Coordinating with stakeholders and vendors, managing project timelines, and ensuring the projects are completed on time and within the scope of the budget. Supervise employees within the HR Systems team. Oversee projects of the team by providing direction, coaching and mentorship to help with continuous development of skills and achievement of successful project delivery. Responsible for making sound decisions in the areas of hiring, assessing performance, evaluating work assignments, identifying reclassification and merit opportunities. When necessary, address disciplinary actions and complaint/grievance resolution. Reporting back to leadership on all matters related to the team/unit as needed for transparency and strategic alignment. | 30 |
| Implements the project management process in support of products and services involving departmental or cross-functional teams. | 25 |
| Assist with business process development, including: analyzing business processes, designing and implementing new processes, and improving existing process. Creates project proposals and reports. | 10 |
| Assembles and directs moderate to large project teams, designs project plans and schedules and monitors budget and resources. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Demonstrated effective writing skills. Knowledge of all aspects of communications. | Required |
| Demonstrated capacity to anticipate obstacles and plan for contingencies. | Required |
| Effective skill at tracking effort and project progress. | Required |
| Broad knowledge of initiatives and an understanding of impact to the organization of such initiatives. | Required |
| Proven leadership ability. Effective problem-solving skills. Demonstrated ability to put forth persuasive arguments. | Required |
| Demonstrated competency in selecting and implementing project management methods and techniques. | Required |
| Demonstrated organization and project management skills. | Required |
| Requires ability to assess campus, medical center or Office of the President needs for information technology products and design services to meet those needs. | Required |
| Working knowledge of initiatives and an understanding of impact to the organization of such initiatives. | Required |
| Requires basic knowledge of project management principles, theories, and concepts. | Required |
| Demonstrated attention to detail. Demonstrated ability to determine relevance and prioritize tasks. | Required |
| Ability to use critical thinking skills to weigh options and predict the best possible outcomes. | Required |
| Proven leadership ability. Proven leader with a demonstrated ability to help teams succeed, providing support and encouragement to foster a collaborative and productive environment. Adept at identifying and addressing team roadblocks, and motivating team members to achieve common goals. | Required |
| Demonstrated leadership skills. Ability to demonstrate leadership skills, including building team camaraderie, effective interpersonal skills, negotiation and conflict management. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Must pass a background check. | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |