Consults with clients on all details regarding events and event planning.
- Coordinates performance calendars with UCR Police Dept, Campus Fire Marshall and Environmental Health & Safety (EH&S). This position also arranges and supervises logistical arrangements (e.g., facilities scheduling, catering, parking, audio-visual needs, tables/chair set-up, stage set-up, and cleanup); resolves problems during events. Oversees training and scheduling of work crews, crowd management and audience management staff. Inspects
equipment/facilities for proper safety of operations and adherence to fire regulations. Ensures all applicable UC policies and procedures are adhered to for each event. Maintains key control access to all locked spaces. Manages logistical needs including providing signage, invites, wifi passwords, etc. Also includes creation and management of advertising of events on the department website using Wordpress.
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20 |
Ensures smooth-running, effective events, including successfully recognizing and resolving potential and real problems in a timely manner using tact, sensitivity, discretion and political acumen.
- The Events Specialist is responsible for all stages of the event process, from the initial contact with the client through the successful conclusion of assigned events, to include planning, organizing, coordinating and facilitating all events within the Dance Department. This responsibility includes obtaining contracts, performance agreements, royalties and agreements for all dance productions and events. Includes generating purchase orders, performance agreements, photography agreements, etc. Also includes managing logistical needs for performers/guest visitors for production and department events, including travel, catering, and technical performance needs. Also includes processing of Visa request for international guests relating to all applicable Dance productions.
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20 |
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Demonstrates good judgment in making decisions and managing events.
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10 |
Determines and coordinates staffing needs.
- Hires, trains and assigns work for limited/part time staff for the Department of Dance. Conducts performance evaluations, provides counseling for disciplinary problems (if required) and recommends corrective action in
order to maintain effective staffing and production level.
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10 |
Develops and implements event budgets.
- This position helps manage event budgets in relation to the department's overall budget. Works with Faculty and Department Chair to monitor budgets for individual Faculty Research curricular events and projects, graduate student
events, and Department wide events and activities. Regularly communicates curricular event budget updates with faculty and Department Chair. Provides regular financial reports to Faculty and Department Chair for transparency regarding curricular event and production budgets and expenditures in relation to department's overall budget. Provides curricular and event financial updates and reports.
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10 |
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Attends technical/dress rehearsals as well as productions as needed, to ensure Dance related Events and Productions run smoothly. Attends all department staff and production meetings.
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10 |
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Plans, organizes, and identifies real and potential event locations and vendors.
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5 |
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Develops and coordinates guest lists.
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5 |
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Contributes to and participates in long-range unit event planning.
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5 |
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Mentors and oversees the work of less experienced events staff.
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5 |
