General Information
| Job Description | ADMISSIONS RECRMT SUPV 2 | Working Title | Assistant Director, Diversity and Community Engagement |
|---|---|---|---|
| Job Code | 004512 | Grade | 22 |
| Department Name | Undergraduate Admissions Dept - D01180 | Department Head | Veronica Zendejas |
| Supervisor | Veronica Zendejas | Effective Date | 04/22/2024 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 004509 | ADMISSIONS RECRMT SPEC 3 | 2.0 |
Generic Scope
| Provides direct supervision typically to professionals or skilled technical employees. Functions as advisor to unit and administration. Analyzes and resolves problems, interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental goals and objectives. |
Custom Scope
| Supervises Admissions Recruitment Specialists and support staff and administers a portion of an admissions or recruitment program. Independently oversees day-to-day operations, and determines goals and performance expectations of subordinates. Makes recommendations on improvements to program/function to manager(s). |
Department Custom Scope
| The purpose of the Assistant Director, is to oversee all aspects of diversity recruitment and application evaluation within the UC Riverside Undergraduate Admissions office. In concert with the Director and Associate Directors of Undergraduate Admissions, the incumbent is responsible to develop an annual strategic plan in line with the campus and Enrollment Services strategic plans to meet diversity enrollment objectives. Under the general supervision of the Associate Director, the incumbent supervises full-time admission specialist who are responsible for the recruitment and evaluation of applicants to UCR. This position will require travel to recruit prospective and admitted students by providing oversight at various programs and events as well as participation in consortium travel and conferences. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 6 - 10 years of related experience. | Required |
| Previous supervisory/managerial experience. | Preferred |
License Requirements
| License | Requirement |
|---|---|
| Valid Driver's License | Required |
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Monitors employee performance to ensure goals and objectives of the unit are met. Oversees the day-to-day operations of the unit.
|
30 |
Provides guidance to subordinates on most complex issues.
|
20 |
| Creates strategic partnerships with campus and community constituents to better develop annual events geared to serving prospective students. Develop working relationships with key partners to expand the reach of the University into diverse communities. Develops and implements operational policies for all functional areas under purview related to the recruitment and yield of undergraduate students. Responsible for seeking input from customer groups to evaluate services and responding with appropriate service enhancements or improvements. Provides policy interpretation and procedural implementation for campus constituencies. | 20 |
| Develops long-and short-term budget projections for the CEO unit which includes, but is not limited to, monitoring and tracking expenditures and ensures expenditures do not exceed annual allocations and follow UCR policies and procedures. Provides monthly budget updates to Associate Director and provides recommendations that help ensure activity and expenses are within allocated budget. | 15 |
Oversees and evaluates operational processes and recommends changes to streamline operations; participates in development and implementation of process improvement initiatives.
|
10 |
| As an official representative of the University, be available to prospective and admitted students, their families, the campus community, and the general public to interpret, enforce and explain University policies and regulations. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Strong interpersonal skills for effective collaboration. | Required |
| Ability to prepare and deliver persuasive oral presentations. | Required |
| Ability to manage projects. | Required |
| Advanced working knowledge of Microsoft Word, Excel, and other business software. | Required |
| Effective writing and editing skills, including experience developing policy/procedures, reports and presentations. | Required |
| Ability to work efficiently in a fast-paced environment. | Required |
| Demonstrated ability to work independently and follow through on assignments with minimal direction. | Required |
| Ability to understand and interpret complex documents and data specifications. | Required |
| Knowledge of human resources management policies with the ability to train, monitor, evaluate, and document human resources issues and performance. | Required |
| Excellent communication skills, both verbal and written. | Required |
| Demonstrated ability to utilize critical thinking skills to analyze problems and develop effective solutions. | Required |
| Demonstrated ability in supervising the work of others and the ability to organize and set priorities that accurately reflect department goals and objectives. | Required |
| Strong knowledge of common University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Must possess or obtain a Valid CA Driver's License in accordance with the California Department of Motor Vehicles, if driving a university/personal vehicle for university related business. | Required |
| Ability to drive and provide transportation for students to schools and event sites. | Required |
| Must be able to pass a Department of Justice and FBI background check. | Required |
| Travel | Required |
| Travel Outside of Normal Business Hours | Required |
| Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours) | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
| Direction |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |