General Information
| Job Description | HR GENERALIST 2 | Working Title | Human Resources Generalist |
|---|---|---|---|
| Job Code | 007595 | Grade | 20 |
| Department Name | University Library Dept - D01090 | Department Head | Steven Mandeville-Gamble |
| Supervisor | Jennifer Rodriguez | Effective Date | 04/29/2024 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Applies professional human resources, organization policies and procedures to provide guidance to supervisors and managers to resolve a variety of human resources issues of moderate scope and complexity. |
Department Custom Scope
| The Human Resources (HR) Generalist in the University Library supports the HR function under the supervision of the Academic Personnel/Human Resources Director. The HR Generalist is responsible for a variety of human resources duties with a focus on candidate screening/engagement, data gathering and analysis, payroll, leave administration, benefits, training and development, and onboarding/offboarding. The incumbent gathers, distributes and analyzes human resources data in support of human resources initiatives throughout the organization. The HR Generalist will support the goals and priorities of the organization ensuring proactive implementation of programs and services related to talent acquisition. The HR Generalist collaborates with colleagues, with supported clients, and with all levels of staff, and students across campus to optimize the staffing process and support the on-boarding of new employees, which includes creating/maintaining relevant and required documents. This position requires outstanding interpersonal skills and exceptional oral and written communication skills in order to provide the highest quality customer service. The HR Generalist will handle scheduling interviews and coordinating recruitments to ensure the timely and efficient processing of all necessary information and paperwork while maintaining the strictest confidentiality. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 2 - 4 years of related experience. | Required |
| Experience administering human resources policies/programs in a university setting. | Preferred |
| Previous UC human resources and/or payroll experience. | Preferred |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|---|
| Society for Human Resources Management (SHRM) - Certified Professional (CP) | Preferred |
| Professional in Human Resources (PHR) certification | Preferred |
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Performs daily administration of human resources functions: onboarding and offboarding, payroll, wage implementation, and time reporting. Maintains and develops Library HR materials, trainings, web pages, and organizational charts. Submits/review payroll transactions, time reporting, and payroll roster for accuracy. Resolves and escalates payroll, leaves, and benefit cases to appropriate personnel in a timely manner. Manages and submits annual reports, certifications, and mandated postings. Ensures staff, academics, and students comply with mandated trainings. Ensures Federal Work-Study funding is processed and applied correctly. Drafts and provides timely communications to staff, academics and student employees on updated policies and wage implementations. Provides support and training for various applications (I.E. iRecruit, HRMS, TARS, Handshake, UCPath etc). Audits and maintains personnel files and records. Performs other duties as assigned. | 40 |
Provides guidance to supervisors and managers in developing job descriptions, facilitating benefits communications, and providing guidance on compensation programs, personnel policies, and procedures.
|
15 |
Manages sensitive and confidential information and effectively and collaboratively interacts with client groups.
|
15 |
Under general supervision screens resumes and applications and interviews applicants for entry level staff positions.
|
10 |
Under general supervision provides advice and counsel to client groups according to established human resources policies and procedures.
|
10 |
Applies professional HR concepts when counseling employees concerning work-related issues of moderate scope and complexity and conducts termination interviews.
|
5 |
Conducts HR trends analyses and helps develop resulting recommendations.
|
5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Demonstrated ability to coordinate leave administration processes. | Required |
| Ability to establish and maintain professional working relationships. | Required |
| Strong interpersonal skills with ability to work successfully in an intensely collaborative environment with a broad range of people from culturally diverse backgrounds including colleagues, administrators, students, faculty, donors and alumni | Required |
| Basic knowledge of human resources policies and programs, and how they affect other organizational policies and procedures. | Required |
| Has working knowledge of other areas of HR. | Required |
| Analytical skills to conduct analysis and develop recommendations; demonstrates organizational skills and problem-solving skills. Has working knowledge of other areas of HR. | Required |
| Demonstrated ability to handle difficult or volatile situations/individuals effectively. | Required |
| Ability to apply a wide variety of policies and procedures. | Required |
| Ability to organize work, establish priorities and meet deadlines. | Required |
| Ability to display initiative and remain flexible in a fast-paced and changing environment. | Required |
| Ability to foster a respectful, cooperative, professional and courteous environment, maintain confidentiality, and employ tact and diplomacy. | Required |
| Proficient in communicating clearly and effectively verbally and in writing and in integrating information in the completion of assignments. | Required |
| Knowledge of organizational policies and procedures and knowledge of functional area. | Required |
| Knowledge of a human resources management system (HRMS), and/or other related business software programs and systems. | Required |
| Ability to perform accurate, detailed work. | Required |
| Demonstrated ability to coordinate recruitment and selection efforts for staff and academic positions. | Preferred |
| Demonstrated ability to administer human resources functions in a unionized environment. | Preferred |
| Demonstrated ability to coordinate recruitment and selection processes in a University setting. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| This position is designated as a Mandated Reporter and will be required to complete trainings and comply with CANRA. | Required |
Other Special Requirements & Conditions
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|
Level of Supervision Received
| Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |