General Information
| Job Description | EVENTS SPEC 3 | Working Title | Events Manager |
|---|---|---|---|
| Job Code | 006292 | Grade | 21 |
| Department Name | Career Services Center Dept - D01166 | Department Head | Sean Gil |
| Supervisor | Michelle Gomez | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Uses skills as a seasoned, experienced professional, to provide comprehensive coordination and management oversight of moderately complex and/or medium-size events. |
Department Custom Scope
| Under general supervision of the Associate Director for Employer Relations, the Events Manager organizes and coordinates all aspects of campus-wide and targeted events that serve students involving employers, graduate school representatives, and various speakers, including campus and external partners. The Events Manager plans and executes a series of marketing and promotional initiatives to engage both students and employers. Focuses on building a better understanding of needs, perceptions, and preferences in order to provide improved and effective service. Oversees and develops effective strategies to engage and serve both students and employers through in-person, virtual, and hybrid formats and program execution responsibilities. Supports publicity and promotional plans through interactions with campus printing, student organizations, campus newspapers, and other service providers. Leads office-wide operational team for specific large-scale events to assure quality planning and delivery of services. Creates event budgets for approval and monitors expenses and revenue against approved budgets. Oversees cost control within established budget parameters. Sets up timelines for program planning, implementation and monitors the integration of various partners to assure quality. Develops and executes concrete problem-solving activities to maximize success in program implementation. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 4 - 7 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| In collaboration with the Associate Director, develops, and manages all aspects of event programs to include, but not limited to, website, technology, agenda, registration, setup, take down, survey and assessment. | 25 |
Consults with clients on all details regarding events and event planning.
|
15 |
Demonstrates good judgment in making decisions and managing events.
|
10 |
Plans, organizes, and identifies real and potential event locations and vendors.
|
10 |
Develops and implements event budgets.
|
10 |
| Oversees and develops effective strategies to engage and serve both students and employers through in-person, virtual, and hybrid formats and program execution responsibilities. | 10 |
Determines and coordinates staffing needs.
|
5 |
| Develops and coordinates guest lists. | 5 |
| Contributes to and participates in long-range unit event planning. | 5 |
| Mentors and oversees the work of less experienced events staff. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Highly developed interpersonal communication skills including political acumen and social perceptiveness. Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities. | Required |
| Skill in effectively meeting budget and time constraints. | Required |
| Ability to give clear directives and use independent, rational judgment to make optimal decisions. | Required |
| Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large scale gatherings. | Required |
| Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus; that is, for fundraising events, skills to provide excellent donor stewardship. | Required |
| Knowledge and skill to set and monitor work standards and protocols. | Required |
| Ability to effectively work with invited guests, donors, government officials and university VIPs. | Required |
| Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines. | Required |
| Proven ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines. | Required |
| Knowledge of marketing principles and effective communication strategies to engage various stakeholders. | Required |
| Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production. | Required |
| Highly developed judgment, decision-making and problem recognition/avoidance/resolution skills, including skill in determining those issues/problems that need to be brought to management's attention. | Required |
| Knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation. | Required |
| Adept at learning and implementing new technologies to administer virtual events. | Required |
| Thorough knowledge of the campus, its vision, mission, programs, policies, achievements and infrastructure. Knowledge of University policies and procedures relating to the use of University facilities; event management and presentation. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
|
|
Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |