General Information
| Job Description | EVENTS SPEC 2 | Working Title | Events Manager |
|---|---|---|---|
| Job Code | 006291 | Grade | 19 |
| Department Name | CNAS Deans Office Dept - D01040 | Department Head | Jennifer Farias |
| Supervisor | Joann Young | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Assists in planning, organizing, and implementing events and functions, which may include symposiums, conferences, program events, banquets, and VIP briefings. May independently manage small, non-complex events. |
Department Custom Scope
| The Events Manager for the College of Natural and Agricultural Sciences (CNAS) reports to the Assistant Dean of CNAS Communications and Strategic Initiatives, and works with the CNAS Dean's Office Communications staff to plan and execute college- and campus-wide events in order to support the mission of the college. The responsibilities of this position includes assisting the CNAS Dean's Office Communications staff in building upon the college's existing internal and external events as well as assisting in identifying and planning new events that strategically engage with key constituents including but not limited to current and prospective students, donors, parents, industry partners, and alumni. In-person, virtual, or hybrid events include but are not limited to recruitment and engagement events, meetings, town halls, retreats, conferences, networking mixers, distinguished lectures, open houses, etc. The Events Manager will collaborate with various college and university team members and units as well as leading efforts with vendors such as photographers, party suppliers, caterers, and graphic designers. The Events Manager may serve as a liaison with key stakeholders, representing the college with external partners, and may include support developing event-related marketing materials such as PowerPoint presentations, invitations, fliers, etc. The Events Manager may communicate directly with both internal and external clients to identify their needs for an event and participate with management in any necessary negotiations for their contract. The manager will coordinate event calendars with the UCR Police Dept, Campus Fire Marshal, and Environmental Health and Safety (EH&S) when needed. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 2 - 4 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Plans, organizes and implements small events or portions of larger events such as symposiums, conferences, program events, banquets, and VIP briefings. | 30 |
| Manages small events. | 25 |
| Participates in planning, organizing and staffing larger or more complex events, including being assigned responsibility for a specific event segment such as parking/transportation, catering, et cetera. | 25 |
| Scouts potential locations and/or vendors for future events. | 10 |
| Oversees operational support staff. | 10 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Ability to work professionally under pressure and under tight deadlines; ensuring excellent customer service support. | Required |
| Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists. | Required |
| Working knowledge of concepts, principles and practices of event planning and production and public relations. | Required |
| Working organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and/or volunteer scheduling. | Required |
| Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher level staff and/or management. | Required |
| Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics. | Required |
| Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours) | Required |
| Travel | Required |
| Travel Outside of Normal Business Hours | Required |
Other Special Requirements & Conditions
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Level of Supervision Received
| Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |