General Information
| Job Description | ADMISSIONS RECRMT SPEC 3 | Working Title | BAAR Counselor |
|---|---|---|---|
| Job Code | 004509 | Grade | 20 |
| Department Name | Undergraduate Admissions Dept - D01180 | Department Head | Veronica Zendejas |
| Supervisor | Veronica Zendejas | Effective Date | 04/22/2024 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Applies skills as a seasoned, experienced recruitment and/or admissions professional, to identify potential students, provide information, and ensure good relationships with the public and institutions and organizations involved in outreach/recruitment and/or independently reviews applications for admission, using professional judgment in determining whether applicant meets the requirements for admission, making exceptions to admissions requirements, and taking into account a variety of requirements. Recommends improvements/modifications to the program. |
Department Custom Scope
| The position requires professionalism, skills in presenting information, attention to detail, the ability to collaborate - working in teams, and flexibility. Under the general supervision of the Assistant Director, the Admission Specialist is available to students, families, the campus community, and the public to interpret, enforce and explain University policies and regulations. The Admission Specialist fosters and maintains good working relationships with the public, institutions and organizations involved in outreach recruitment as well as serves as a resource to the external community such as high school and community college counselors, and representatives from other universities. The Admissions Specialist plays a pivotal role in increasing enrollment among high-achieving and underrepresented minority (especially Black/African American) high school and transfer students. Represents the Office of Undergraduate Admissions and the University at workshops, counselor conferences, college fairs, high school visits, Umoja visits and a variety of on/off-campus recruitment and yield events. The Black & African American Admissions Counselor will collaborate to propose and create new programs and events for Community Based Organizations (CBO's) and more. The incumbent is responsible for all phases of admission eligibility evaluation of both freshman and transfer applicants based on self-reported information, official transcripts, and other pertinent documents. The Admission Specialist uses professional judgment and comprehensive knowledge of educational processes, including acceptance of transfer coursework from domestic institutions in determining whether applicants meet requirements for admission. The incumbent is expected to perform with a high level of professionalism as a representative of UC Riverside and the University of California among many constituencies, oftentimes conveying complicated and/or sensitive information. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 4 - 7 years of related experience. | Required |
License Requirements
| License | Requirement |
|---|---|
| Valid Driver's License | Required |
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Plans visits to schools, schedules and makes presentations, interviews, and follow-up visits.
|
30 |
Identifies potential students, and provides information about higher education generally and UC specifically.
|
15 |
Uses professional judgment when reviewing complex applications for admission.
|
15 |
Uses extensive knowledge of college/school/department requirements and applicant pool, to assess the applicants' overall record and experience for final admissions determination and recommendation.
|
10 |
| Plans, manages and implements events to enhance recruitment and yield, diversity initiative events, mentoring programs, electronic communications, and similar activities. | 10 |
| Provides in-depth information on admissions requirements, prerequisite courses, school/college programs and curricula, specific financial aid criteria, and career opportunities. | 5 |
| Serves as liaison between students, parents, colleges/universities, community agencies, and UC college/school/department. | 5 |
| Produces special and annual reports, and program evaluations. | 5 |
| Additional duties as assigned | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Ability to interpret policies and procedures to prospective students and the public. | Required |
| Thorough knowledge and experience working with a diverse student population. | Required |
| Ability to develop recruitment programs, and design effective materials. | Required |
| Ability to establish and maintain cooperative relationships with schools, universities, community organizations, and other institutions. | Required |
| Ability to communicate effectively, orally and in writing | Required |
| Ability to effectively manage a large volume of undergraduate admission applications and multiple programs in a timely manner while maintaining confidentiality at all times. | Required |
| Ability to organize and set priorities that accurately reflect the importance of the job responsibilities | Required |
| Thorough and comprehensive knowledge of academic programs, including curricula, admissions requirements, and financial aid programs, at colleges/universities and specifically at UC, and/or specific colleges and schools. | Required |
| Ability to listen, anticipate, and respond to the needs of customers to achieve excellent customer service measured by outcomes rather than activities. | Required |
| Knowledge of UC admissions practices and procedures, including undergraduate evaluations and transfer credit policies. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Public Driving Record | Required |
| Must possess or obtain a Valid CA Driver License in accordance with the California Department of Motor Vehicles, if driving a university/personal vehicle for university related business. | Required |
| Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours) | Required |
| Travel | Required |
| Travel Outside of Normal Business Hours | Required |
| Must be able to pass a Department of Justice and FBI background check. | Required |
Other Special Requirements & Conditions
|
|
Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |