General Information
| Job Description | UNCLASSIFIED | Working Title | Clinical Research Coordinator |
|---|---|---|---|
| Job Code | 009995 | Grade | 20 |
| Department Name | Psychiatry and Neurosci Dept - D02016 | Department Head | Lisa Fortuna |
| Supervisor | Stephany Garcia | Effective Date | 01/19/2024 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Department Custom Scope
| The Clinical Research Coordinator (CRC) will perform independently or with general direction at the fully operational level of the series to execute, manage, and coordinate research protocols, as directed by the Principal Investigator (PI; Dr. Fortuna), the Center Research Supervisor, and/or the Center Director; the incumbent may coordinate the data collection and operations of concurrent clinical research studies under the guidelines of research protocols and regulating agency policies. This position is to serve as the Clinical Research Coordinator for Community Responsive and Engaged Equity Research (CREER) in Mental Health projects within the Department of Psychiatry and Neuroscience, primarily the U01 funded by the National Institute of Mental Health titled, By Youth, For Youth: Digital Supported Peer Navigation for Addressing Child Mental Health Inequities. African American and Latino/x youth are more likely to experience an unmet mental health or psychosocial need than do their white counterparts. School-based and pediatric primary care services are ideal hubs to provide mental health, healthcare, social services, and prevention to students and families who otherwise face barriers to care. Using Participatory Design and Community Partnered Participatory Research (CPPR), the study intervention is a model of care for connecting youth ages 13-22 to mental health care and supports by combining mobile technology to support mental health navigation, linking youth to a range of mental health services, app-based evidence-based prevention resources, and other school, clinic, community, and social supports, co-created with the community and used by culturally responsive individuals called family and youth peer navigators, in school-based and pediatric primary care services. The CRC for this center will work 100% time (1.0 FTE) and closely with Dr. Lisa Fortuna and project collaborators and partners, to help coordinate and support the research grant. Under the supervision of Dr. Fortuna, the CRC will provide research assistance through a variety of tasks including: (1) aiding with participant recruitment, consenting, enrollment and retention; (2) coordinating groups and group supplies; (3) primary and secondary data collection and database management; (4) project management and administrative duties; and (5) preparing reports for Institutional Review Boards, NIH, and any other necessary reports and database management related to the research project, including assisting with presentation and manuscript preparation. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| HS graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities; and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| Experience with research databases such as REDCap and SPSS. | Required |
| At least one year of previous experience as a clinical research coordinator or equivalent combination of experience / training. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
| Study Implementation: Identify subjects, recruitment and enroll of study participants, and coordinate, manage, and obtain primary and secondary data collection through surveys, structured interviews/focus groups, computer assessments, and other mixed-method data collection avenues. Participate in the review and modification of study protocols and study to adapt to the needs of the study. Design and enhance data collection forms as needed; continue to develop and maintain systems for assuring protocol adherence and data quality. Modify data collection instruments. Schedule and coordinate participant and staff study schedules. Maintain subject tracking systems. Organize and update implementation manuals. | 50 |
| General Research and Regulatory Support: Create, purchase, organize and maintain documents, supplies and materials for research projects. Oversee subject reimbursement; work to resolve discrepancies and issues. Create and maintain MOU and community partner contracts and letters of support. Maintain CITI documentation for all research staff and affiliates. Develop and manage all IRB documents, revisions, and renewals. Serve as a liaison between CHR and study Investigators; seek assistance on maintaining all protocols in the system by communicating with CHR Analysts. Assure studies are carried out according to Code of Federal Regulations, Good Clinical Practice, and UCSF regulations. Use sound judgment to maintain patient confidentiality when communicating with agencies, healthcare providers, other studies, and outside departments. Participate in and cooperate with any internal and external audits or reviews of study protocols; prepare necessary documentation. Oversee data integrity; initiate assessments of the adequacy of existing policies and procedures on subject recruitment, data collection, and data management. Update and maintain a procedure manual documenting all study-related procedures; help develop a plan to ensure consistency in data collection and data entry. | 40 |
| Data management and reporting of results: Collect data during subject visits. Data entry into various research systems including but not limited to REDCap, Qualtrics, MS Excel, MS Access, measure specific software, EndNote, NVIVO, Dedoose. Maintain NIH participant enrollment database and subject tracking systems. Manage database structure for each protocol; update databases to improve data analysis and management; create new databases as needed. Create and maintain comprehensive data sets as requested by the CRC Supervisor and/or PI. Maintain data collection forms for effective data collection, entry, and analysis. Perform queries and analysis in databases. Work with Supervisor to maintain complete and accurate data in the study database; analyze the data as they become available. | 5 |
| Administrative: Train and support other study staff on research protocols, changes in procedures, study protocols, data collection/entry, database procedures, and other procedures. Coordinate, communicate and network with other studies and technicians; communicate with any affiliated groups. Provide manuscript feedback. Attend and actively participate in regular team meetings. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program. | Required |
| Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner. | Required |
| Excellent documentation skills, ability to set priorities, work both independently and collaboratively, excellent follow-up, work well under pressure. | Required |
| Excellent computer and word processing skills, using standard IBM/PC software (such as; WordPerfect, Microsoft Word Excel, Access and/or PowerPoint. | Required |
| Proven flexibility to adjust to constantly changing priorities. | Required |
| Familiarity and comfort with use of mobile phone apps, preferred knowledge of apps designed to promote wellness. | Required |
| Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry. | Required |
| Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners. | Required |
| Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with complex faculty calendars / schedules requires well organized and detail-oriented precision. | Required |
| Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems. | Required |
| Ability to work independently and strong capacity for self-monitoring and improvement, demonstrated excellent punctuality, attendance and reliability. Excellent follow-up and works well under pressure and deadlines. | Required |
| Bilingual - Spanish and English speaking | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Work will be performed on campus, in primary care clinics, schools, and community settings. |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |