General Information
| Job Description | RSCH ADM 3 | Working Title | Grant Facilitator |
|---|---|---|---|
| Job Code | 006206 | Grade | 21 |
| Department Name | CNAS Deans Office Dept - D01040 | Department Head | Peter Atkinson |
| Supervisor | Peter Atkinson | Effective Date | 04/17/2024 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and/or multiple sub awards. Guides less experienced staff. Central Role(CR): Is eligible for delegated signature authority (may vary by campus). Department Role(DR): Typically works on complex proposals such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub awards. |
Department Custom Scope
| Reporting to the College of Natural and Agricultural Sciences (CNAS), the position serves a strategic role in identifying and securing extramural funding that supports the research, instruction and public service missions of the College. The position serves a principal advisor to the Dean, Divisional Deans, faculty and administration with full responsibility to identify extramural funding opportunities, and coordinate College proposal and pre-award processes. The position will have a strong focus on acquiring large multi-investigator and multidisciplinary awards. Responsibilities related to these large complex proposals will include assisting with project conceptualization, team assembly, writing portions of proposals and editing them to unify and enhance the contributions of disparate writers, and critiquing proposals to ensure they respond to needs defined by the funding program. The role reports directly to the Dean with responsibility to provide planning and advisory service to the Dean and senior College leadership in the areas of extramural funding strategies and trends. Finally, the position will also support junior leadership in the areas of extramural funding strategies and trends. Finally, the position will also support junior faculty to assist them in outlining a roadmap of funding programs to help launch their research programs, proposal organization and editing, and communication with the sponsors. The position collaborates with the Director of Communications on outreach to college constituencies; with the Assistant Dean for Development on contracts with prospective donors and research sponsors; with Associate Director of Strategic Partnerships on collaborations and research support; and with Physical Planning Liaison to plan equipment, facilities and infrastructure grants. The position also serves as the primary contract for CNAS research collaborations and partnerships with other universities, federal/state/local agencies and UC campuses. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Advanced degree or PhD strongly preferred | Preferred |
Experience Requirements
| Experience | Requirement |
|---|---|
| Minimum of 5 years of related experience. | Required |
| 4 - 7 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Provides guidance and counsel on complex research administration matters, including compliance regulations, to principal investigators and department administrators.
|
25 |
Department Role (DR): Organizes, plans, establishes and monitors fiscal budget
control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs.
|
20 |
(DR): Prepares complex proposal budgets and support documents that are required by proposal guidelines.
|
20 |
(CR): Develops professional relationships with sponsor representatives. Delivers specialized training for education workshops in the area of research administration, grant writing, proposal development to improve funding success.
|
20 |
| (CR): Previews pre-award update information requested by sponsor representatives before issue of awards and submission. | 5 |
(CR): Applies contracts and grants concepts to review complex grant or contract proposals and obtain/verify necessary compliance approvals, and recommend/negotiate needed changes to proposals with PIs and/or department
administrators. Researches, develops and implements new research initiatives.
|
5 |
| (CR): Authorizes establishment of complex contract and grant fund accounts with approval of other analysts, director or other authorized institutional official. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Demonstrated knowledge of effective grant funding processes, procedures and techniques. | Required |
| Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. | Required |
| Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor's guidelines. | Required |
| Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. | Required |
| Ability to manage significant volume of transactions. | Required |
| Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. | Required |
| Maintains current knowledge of compliance regulations in all areas of research administration. | Required |
| Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. | Required |
| Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. | Required |
| Ability to perform complex financial analysis and customized reporting. | Preferred |
| Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Travel Outside of Normal Business Hours | Required |
Other Special Requirements & Conditions
|
|
Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |