General Information
| Job Description | RSCH ADM 4 | Working Title | Senior Grant Facilitator |
|---|---|---|---|
| Job Code | 006207 | Grade | 23 |
| Department Name | CNAS Deans Office Dept - D01040 | Department Head | Peter Atkinson |
| Supervisor | Peter Atkinson | Effective Date | 04/15/2024 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|---|---|
| 004485 | RSCH ADM 1 CX | 1.0 |
Generic Scope
| Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues/problems without precedent and/or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. |
Custom Scope
| Uses advanced contracts and grants concepts to manage high volume and high complexity transactions. May review and guide others in the review of financial and administrative management requirements of research contract and grant proposals, awards, and/or transactions to ensure compliance with institutional and sponsor policies. Works independently to assess complex grant, contract and subcontract transactions where analysis requires an in-depth evaluation of variable factors. May be eligible for delegated signature authority. May review and sign transactions for less experienced staff. May serve as a technical specialist in a particular area, such as federal contracts, state contracts, subcontracts or information systems. Central Role(CR): Typically works on highly complex proposals and awards such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub awards. Is eligible for delegated authority. |
Department Custom Scope
| Reporting to the College of Natural and Agricultural Sciences (CNAS), the position serves a strategic role in identifying and securing extramural funding that supports the research, instruction and public service missions of the College. The position serves a principal advisor to the Dean, Divisional Deans, faculty and administration with full responsibility to identify extramural funding opportunities, and coordinate College proposal and pre-award processes. The position will have a strong focus on acquiring large multi-investigator and multidisciplinary awards. Responsibilities related to these large complex proposals will include assisting with project conceptualization, team assembly, writing portions of proposals and editing them to unify and enhance the contributions of disparate writers, and critiquing proposals to ensure they respond to needs defined by the funding program. The role reports directly to the Dean with responsibility to provide planning and advisory service to the Dean and senior College leadership in the areas of extramural funding strategies and trends. Finally, the position will also support junior leadership in the areas of extramural funding strategies and trends. Finally, the position will also support junior faculty to assist them in outlining a roadmap of funding programs to help launch their research programs, proposal organization and editing, and communication with the sponsors. The position collaborates with the Director of Communications on outreach to college constituencies; with the Assistant Dean for Development on contracts with prospective donors and research sponsors; with Associate Director of Strategic Partnerships on collaborations and research support; and with Physical Planning Liaison to plan equipment, facilities and infrastructure grants. The position also serves as the primary contract for CNAS research collaborations and partnerships with other universities, federal/state/local agencies and UC campuses. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 6 - 10 years of related experience. | Required |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Provides guidance and counsel on wide variety of highly complex research administration matters to principal investigators, senior departmental administrators and less experienced department staff. Leads education and outreach activities to facilitate connection between faculty and relevant programs/funding opportunities and promote research to external entities.
|
25 |
Department Role (DR): Leads the organization, planning, establishment and monitoring of fiscal budget control of contracts and grants administration, submissions, budgets, support documents, gifts, endowments and privately funded projects for faculty research programs.
|
20 |
(DR): Provides highly complex projections, analysis and recommendations.
|
20 |
(CR): Maintains professional relationships with sponsor representatives. Delivers specialized training and/or develops content for education workshops in the area of research administration. Leads broad initiatives to develop successful proposal processes and resources for researches.
|
20 |
Central Role (CR): Administratively reviews complex grant or contract proposals budgets and awards, obtains/verifies necessary compliance approvals.
|
5 |
| (CR): Approves/signs-off submission of pre-award update information requested by sponsor representatives before issue of awards. | 5 |
| (DR): Administers, in coordination with central and departmental administrators, the administrative and financial aspects of complex, awarded projects with broad impact. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Advanced ability to create and train grant writing and other communication skills in a variety of styles to ensure securing grant funding required. | Required |
| Ability to interpret policy for others. | Required |
| Advances knowledge of effective grant funding processes, procedure and techniques. | Required |
| Advanced knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. | Required |
| Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. | Required |
| Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles. | Required |
| Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration. | Required |
| Experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements. | Required |
| Ability to manage high volume and complex transactions. | Required |
| Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. | Required |
| Ability to perform highly complex financial analysis and customized reporting. | Required |
| Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. | Required |
| Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration. | Required |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Travel Outside of Normal Business Hours | Required |
Other Special Requirements & Conditions
|
|
Level of Supervision Received
| Direction |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
|
Physical Requirements
|
Mental Requirements
|
Environmental Requirements
|
Critical Position
| Is Critical Position: Yes |