General Information
| Job Description | PROCUREMENT ANL 2 | Working Title | Procurement Analyst - IT |
|---|---|---|---|
| Job Code | 007740 | Grade | 19 |
| Department Name | SOM Finance and Admin Dept - D02013 | Department Head | Maria Aldana |
| Supervisor | Armando Gauna | Effective Date |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. |
Custom Scope
| Uses professional purchasing skills and concepts to complete purchasing assignments of moderate complexity requiring the analysis and review of multiple procurement options. Has authority to make purchases within a moderate and pre-approved dollar limit. Exercises judgment within defined limits and practices to determine most effective methodology to acquire common goods and services. Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors. |
Department Custom Scope
| Reporting to the SOM Chief Technology Officer and the Manager of Business Operations, the Information Technology (IT) Procurement Analyst is responsible for coordinating the entire IT purchasing process for the School of Medicine. This will include receiving and processing software/hardware requests, overseeing OIT software/hardware contracts, communicating with vendors to secure better pricing, requesting quotes, and working with OIT staff on whether maintenance contracts are still needed. The incumbent will enter procurement requests into UCR's purchasing system to prepare Purchase Orders, following up with the UCR's Central Procurement department that issues the PO and authorizes invoices to be received and paid. They will also serve as an expert on UCR's IT purchases, security policies, and IT contracts available through UC systemwide agreements. As necessary, assists with sole source justifications and developing specifications for Request for Proposals (RFPs). The incumbent will enable the customer (the School of Medicine Community) to succeed by developing proactive engagements with relevant departments/units as necessary. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 2 - 4 years of related experience. | Required |
| Previous experience in IT procurement. | Preferred |
| Experience with UCR systems such as eBuy, ePay, and ProCard. | Preferred |
License Requirements
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Drafts and executes purchase orders, utilizing standard terms and conditions for materials, supplies, equipment, and services. Drafts Request for Quotations (RFQs) including specifications and terms and conditions.
|
35 |
Regularly communicates with organization's customers, reduces risk to the University by ensuring departmental compliance with procurement policy, and works in conjunction with end-users to develop specifications for RFQs.
|
20 |
| Develops spreadsheets and other documentation to support analysis. | 10 |
Interprets and applies basic University policies and procedures.
|
10 |
| Negotiates with suppliers for lower prices and better terms and helps resolve supplier performance issues. | 5 |
| Performs cost analyses and reviews terms and conditions for appropriateness. Makes awards based on cost and specification requirements. | 5 |
| Under general supervision, provides analysis of moderate purchasing projects. | 5 |
| Acquires and maintains a basic technical understanding of commonly purchased products. | 5 |
| Participates in professional development and training. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Analytical skills necessary to evaluate the quality and cost effectiveness of purchasing options. | Required |
| Some knowledge of the organization's departments and operations required in order to meet their procurement needs. | Required |
| Excellent organizational skills | Required |
| Ability to read and interpret terms and conditions of basic contracts. | Required |
| Ability to communicate effectively in writing and verbally. | Required |
| Working level of proficiency in the use of standard spreadsheet and word processing software. | Required |
| Demonstrated knowledge of UCR's Purchasing policies and procedures. | Preferred |
| Understands ERP/financial systems (such as Oracle, PeopleSoft, SAP, Banner, etc.). | Preferred |
| Demonstrated knowledge of Clinical, Education, Research environment. | Preferred |
| Demonstrated knowledge of UCOP's system-wide IT contracts. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|
Other Special Requirements & Conditions
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Level of Supervision Received
| Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
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Physical Requirements
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Mental Requirements
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Environmental Requirements
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Critical Position
| Is Critical Position: Yes |