General Information
| Job Description | ADMISSIONS RECRMT SPEC 3 | Working Title | Admissions Specialist |
|---|---|---|---|
| Job Code | 004509 | Grade | 20 |
| Department Name | Undergraduate Admissions Dept - D01180 | Department Head | Veronica Zendejas |
| Supervisor | Andrej Molchan | Effective Date | 04/15/2024 |
Position(s) Directly Supervised
| Job Code | Title | FTE |
|---|
Generic Scope
| Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. |
Custom Scope
| Applies skills as a seasoned, experienced recruitment and/or admissions professional, to identify potential students, provide information, and ensure good relationships with the public and institutions and organizations involved in outreach/recruitment and/or independently reviews applications for admission, using professional judgment in determining whether applicant meets the requirements for admission, making exceptions to admissions requirements, and taking into account a variety of requirements. Recommends improvements/modifications to the program. |
Department Custom Scope
| Applies skills as a seasoned, experienced recruitment and/or admissions professional, to identify potential students, provide information, and ensure good relationships with the public and institutions and organizations involved in outreach/recruitment and/or independently reviews applications for admission, using professional judgment in determining whether applicant meets the requirements for admission, making exceptions to admissions requirements, and taking into account a variety of requirements. Recommends improvements/modifications to the program. |
Education & Experience Requirements
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience Requirements
| Experience | Requirement |
|---|---|
| 4 - 7 years of related experience. | Required |
License Requirements
| License | Requirement |
|---|---|
| Valid Driver's License | Required |
Certification Requirements
| Certification | Requirement |
|---|
Educational Condition Requirements
| Condition | Requirement |
|---|
Key Responsibilities
| Description | % Time |
|---|---|
Plans visits to schools, schedules and makes presentations, interviews, and follow-up visits.
|
30 |
| Identifies potential students, and provides information about higher education generally and UC specifically. | 10 |
| Uses extensive knowledge of college/school/department requirements and applicant pool, to assess the applicants' overall record and experience for final admissions determination and recommendation. | 10 |
Provides in-depth information on admissions requirements, prerequisite courses, school/college programs and curricula, specific financial aid criteria, and career opportunities.
|
5 |
| Assesses academic preparedness of traditional, special-program, and international applicants. | 5 |
| Assesses applicants for motivation, initiative, leadership potential, work/life experience, extracurricular activities, socioeconomic status, disability, and educational/personal hardship. | 5 |
| Serves as liaison between students, parents, colleges/universities, community agencies, and UC college/school/department. | 5 |
| Screens applicants for school/college/department faculty. | 5 |
| Uses professional judgment when reviewing complex applications for admission. | 5 |
| Produces special and annual reports, and program evaluations. | 5 |
| Performs course-by-course evaluations for transfer credits. | 5 |
| Plans, manages and implements events to enhance recruitment and yield, diversity initiative events, mentoring programs, electronic communications, and similar activities. | 5 |
| Assesses effectiveness in attracting quality students to UC. | 5 |
Knowledge, Skills & Abilities
| Knowledge/Skill/Ability | Requirement |
|---|---|
| Thorough knowledge and experience working with a diverse student population. | Required |
| Ability to establish and maintain cooperative relationships with schools, universities, community organizations, and other institutions. | Required |
| Ability to develop recruitment programs, and design effective materials. | Required |
| Ability to organize and set priorities that accurately reflect the importance of the job responsibilities | Required |
| Thorough and comprehensive knowledge of academic programs, including curricula, admissions requirements, and financial aid programs, at colleges/universities and specifically at UC, and/or specific colleges and schools. | Required |
| Ability to interpret policies and procedures to prospective students and the public. | Required |
| Ability to listen, anticipate, and respond to the needs of customers to achieve excellent customer service measured by outcomes rather than activities. | Required |
| Ability to effectively manage a large volume of undergraduate admission applications and multiple programs in a timely manner while maintaining confidentiality at all times. | Required |
| Ability to communicate effectively, orally and in writing | Required |
| Knowledge of UC admissions practices and procedures, including undergraduate evaluations and transfer credit policies. | Preferred |
Special Requirements & Conditions
| Special Condition | Requirement |
|---|---|
| Must be able to pass a Department of Justice and FBI background check. | Required |
| Must possess or obtain a Valid CA Driver License in accordance with the California Department of Motor Vehicles, if driving a university/personal vehicle for university related business. | Required |
| Travel Outside of Normal Business Hours | Required |
| Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours) | Required |
| Travel | Required |
| Public Driving Record | Required |
Other Special Requirements & Conditions
|
|
Level of Supervision Received
| General Supervision |
Environment
Working Environment
| Campus |
Other Requirements
Items Used
|
Physical Requirements
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Mental Requirements
|
Environmental Requirements
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Critical Position
| Is Critical Position: Yes |