General Information
| Payroll Title | _____ASSISTANT I | Title Code | 004724 | Grade/Step | Working Title | Administrative Assistant I | |
|---|---|---|---|---|---|---|---|
| Department Name | Recreation:Student Rec Center | Supervisor | Julie A Dube | Department Head | Lindy Fenex |
Payroll Title of those supervised
| Title Code | Description | FTE |
|---|---|---|
| 4921 | ASSISTANT II | .49 |
Special Requirements and Conditions
| Critical Position |
| Valid Driver License |
| Other (provide description - max. 300 characters) |
| Other (description) |
|---|
| Occasional hours in evenings or weekends |
Level of Supervision Received
| Close Supervision |
Items Used
| PC, calculator, fax machine, printer, scanner |
Position Purpose
| As a member of the Recreation Programs/Student Recreation Center administrative and accounting team, the incumbent will provide purchasing and administrative support to its various programs and activities. |
Essential Functions
| Essential Function | % Time |
|---|---|
| General Accounting Support | 80 |
| Purchasing:
1. Process purchase orders in support of Recreation Programs and Activities. 2. Research vendors to determine best price for requested products and establish a vendor/contact list for recreational and facility equipment. 3. Resolve bill and payment issues with vendors. 4. Maintain office supply inventory and coordinates purchasing of all operational supplies. 5. Assist Department Travel Coordinator with research for the most cost effective travel pricing. 6. Assist Recreation Programmers in processing advance travel arrangements in accordance with trip/activity needs and university policies. 7. Maintain the department Equipment Inventory System. 8. Update inventory records as appropriate during the year. |
|
| Administrative Support | 15 |
| 1. Attend all campus accounting, purchasing and other relevant clerical function meetings as directed.
2. Provide administrative support to the Recreation Director and RGB (Recreation Governing Board) which meets weekly. 3. Monitors and maintains good operating condition of copier, charge log and assesses cost to each program. 4. Provide support in printing, mailing and distribution of program promotional materials. 5. Co-supervise student assistant. |
|
| Other Duties Assigned | 5 |
| 1. Other duties assigned. | |
Minimum Requirements
| Minimum Requirement | Display Ranking |
|---|---|
| 1 | |
| Demonstrated knowledge/experience in general office procedures using various computer applications such as Microsoft Word, Excel, Internet and other software applications providing administrative support. | |
| 2 | |
| Working knowledge of generally accepted accounting principles. | |
| 3 | |
| Experience with the purchasing process of goods and services. | |
| 4 | |
| Skill in accurate record keeping with strict attention to detail, organizing tasks, documents and materials with efficiency and accuracy. | |
| 5 | |
| Ability to work in a strong service environment that is subject to constantly changing priorities. | |
| 6 | |
| Skill in research for products used by Recreational programs. | |
| 7 | |
| Graduation from high school is required. | |
Preferred Qualifications
| Preferred Qualification | Display Ranking |
|---|---|
| 1 | |
| Experience working in a Recreational environment. | |
| 2 | |
| Experience working in an environment with heavy student interaction. | |
| 3 | |
| Administrative experience in an office environment providing administrative support for staff and students. | |
| Posted Position Purpose |
|---|
| The Recreation Department is seeking a motivated team player to become part of our administrative and accounting team to provide purchasing and administrative support to its various programs and activities. The Recreation Department is a Student Services Department with a mission of providing opportunities to enhance mental, physical and social development through recreation services, programs and facilities to our campus community. Expected hiring range is $30,816-$36,180. |
| Posted Minimum Requirements |
| Demonstrated knowledge/experience in general office procedures using various computer applications such as Microsoft Word, Excel, Internet and other software applications providing administrative support.
Working knowledge of generally accepted accounting principles. Skill in accurate record keeping with strict attention to detail, organizing tasks, documents and materials with efficiency and accuracy. Ability to work in a strong service environment that is subject to constantly changing priorities. Skill in research for products used by Recreational programs. |
| Posted Preferred Qualifications |
| Experience working in a Recreational environment.
Experience working in an environment with heavy student interaction. Administrative experience in an office environment providing administrative support for staff and/or students |