General Information
| Payroll Title | STDT AFFAIRS OFCR 4 SUPV | Title Code | 004357 | Grade/Step | 09 | Working Title | Assistant Director of Student Affairs |
|---|---|---|---|---|---|---|---|
| Department Name | Honors Dept | Supervisor | Gladis Herrera-Berkowitz | Department Head | Thomas M Perring |
Payroll Title of those supervised
| Title Code | Description | FTE |
|---|---|---|
| 7965 | STDT AFFAIRS OFCR 3 EX | 2 |
Special Requirements and Conditions
| Critical Position |
| Travel |
Level of Supervision Received
| General Direction |
Items Used
Position Purpose
| The Assistant Director of Student Affairs manages the student affairs components of University Honors. This includes oversight of recruitment efforts; orientation and transition; requirements for completion; student success and personal growth programming; peer mentor training and leadership; and campus service and civic engagement; thesis development and completion; and professional development including encouraging student involvement in undergraduate research. This individual serves as a recognized resource of high-achieving undergraduate student success programs, especially with a student population that has great diversity and high numbers of low income and first generation students. The Assistant Director supervises two Student Development Coordinators (SAOIII). The Assistant Director of Student Affairs serves with general direction from, and reports to, the University Honors Director. University Honors is a four year program that selects high achieving participants from the incoming first year students. Additionally, the program provides entry portals for 2nd, 3rd, 4th and Transfer populations. The enrollment of the University Honors community remains between 4-5% of the undergraduate student population. |
Essential Functions
| Essential Function | % Time |
|---|---|
| Program Development and Management | 40 |
| In collaboration with numerous campus partners, the Assistant Director insures that the vision and goals of University Honors are met, and that the standards for involvement and performance are adequately measured and maintained at a high level. Maintains the academic year calendar of events/programs/opportunities/deadlines, and ensures appropriate data collection necessary for regular evaluation and improvement of University Honors programing. Develop, implement, and manage programs, including mission, goals, short term and long term planning, and developmental advising. Develop and coordinate social/cultural/leadership events such as receptions, speaker series, Honors Workshops. Seeks input and effort from students, peer mentors, faculty, staff, alumni, and campus stake holders. Ensure that programing components compliment the needs of a diverse student body, that may include diversity in majors, ethnic, economic, and first generation backgrounds. In collaboration with the Student Development Coordinators perform needs assessments by reviewing, developing, and implementing new procedures and guidelines for handling program processes and exceptions. Establish expectations for advising goals based on student's developmental phase. Manage the process for completing student statuses at the end of each quarter. Establish protocols for facilitating the transition of student cohorts form one year to the next. Establish quantitative and qualitative standards for measurement of performance and program evaluation, produce reports upon request. Serve as a liaison with other departments in the resolution of day-to-day administrative and operational issues. Communicate activities, progress, and needs of the program unit to the Honors Director. Recommend changes in relevant policies to the Honors Director and the Faculty Director. Draft University Honors policy statements upon request. With oversight from the Director, manage program operating budgets to ensure that optimal and timely use of funds are consistent with project goals and pertinent regulations, as well as monitoring that spending is in line with the budget. |
|
| Student Advising | 30 |
| Responsible for directly advising University Honors students in all cohort levels on program requirements, providing guidance for successful transition into a research university environment and culture. Uses appropriate and best practice student developmental theories to assist students in establishing their learning goals through quarterly meetings, individual appointments, weekly workshop presentations, and participation in University Honors events. Responsible for validating that students meet requirements for program continuation and completion. Identifies Honors students early in their academic career and works with them to establish their academic, professional development, and career goals. Helps students build strong portfolios that are competitive for undergraduate research opportunities, prestigious awards, national scholarships, and graduate and professional schools. |
|
| Supervision and Office Operations | 15 |
| Direct supervision of the student advising team, ensuring that University Honors mission, learning goals and outcomes are met by each cohort. Supervise and direct the activities of direct reports, including evaluating performance, assigning work, recommending merit increases, recommending reclassification, and resolving complaints/concerns. Coordinate disciplinary actions with guidance from the Honors Director and or Undergraduate Education ORG. Facilitate collaboration of staff, efficient office operations, and prudent budget development and management. Respond to inquiries and investigate and resolve problems related to transactions handled by the department. Provide supervision of staff in the execution of mission critical projects. |
|
| Program Evaluation and Improvement | 10 |
| Work closely with the Honors Director, Honors Faculty Director, Honors Faculty, and numerous resources on campus to ensure the vision and goals of the program are met, and that the standards for involvement and performance are adequately measured and maintained at a high level. In collaboration with the Honors Director, ensure appropriate data collection necessary for regular evaluation of University Honors programing. Make improvements and changes to programs as necessary. | |
| Other Duties as Assigned | 5 |
| Other Duties as Assigned | |
Minimum Requirements
| Minimum Requirement | Display Ranking |
|---|---|
| 10 | |
| Education: Bachelor's degree in a related field and significant experience as an advanced professional-level student affairs officer or unit manager/lead of a student affairs function or equivalent; or an equivalent combination of college education and experience.
Advising/ Program Management Experience: Management experience in a student/customer/client-centered environment; understanding and knowledge of teaching, learning and human development theories; knowledge of applicable laws, including Federal Education Rights and Privacy (FERPA); ability to analyze policy issues and form solid recommendations; experience in directing and prioritizing workload to meet required deadlines and department objectives; employee hiring, evaluating, directing, disciplining, and complaint resolution; and using professional judgment in addressing issues. Skill in working with a diverse student population. Analytical Thinking: Skill in preparing comprehensive and in-depth analysis. Skill in observing and evaluating the outcomes of a problem to identify the key issues or redirect effort; skill in evaluating the likely success of an idea in relation to the demands of the situation and determining the long-term outcomes of a change in design or operations. Self-Management: Skill in working independently and following through on assignments with minimal direction, setting priorities that accurately reflect the relative importance of job responsibilities; performing a variety of duties, often changing from one task to another. Communication: Superior communication skills to effectively and professionally communicate using tact and diplomacy with internal and external campus community; demonstrated skill in identifying the correct issues to be communicated, the appropriate audience, the method of communication, and the timing of the communication. Ability to maintain confidentiality. Creativity: Ability to take risks and act as a catalyst for change; skill in generating a number of different approaches to problems; skill in developing a vision or image of how a system/process should operate under ideal circumstances; proven ability to create a supportive work environment where new ideas are solicited, evaluated, and implemented. Interpersonal: Demonstrated skill in working as part of a team and collaborating with colleagues and gaining their trust; in maintaining equanimity in the face of resistance, indifference, or hostility; demonstrated ability to work effectively in a strong service environment that is subject to constantly changing priorities. PC Skills: Skill in creating spreadsheets and reports using software applications and information systems, data collection and retrieval, maintaining databases. Problem Solving: Skill in independently researching questions and making appropriate contacts for problem solving, analyzing information, problems, situations, practices, or procedures to identify relevant concerns and patterns or tendencies, and formulate logical and objective conclusions; ability to read and understand complex and/or detailed documents such as proposals, contracts, policies, and procedures. Writing: Skill to independently draft complex letters, memos and reports using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills; draft correspondence and comprehensive reports pertaining to the operations, policies, and procedures. |
|
Preferred Qualifications
| Preferred Qualification | Display Ranking |
|---|---|
| 5 | |
|
Administrative or Student Services Experience - Academic Environment: Administrative experience in a research university environment providing developmental advising and programmatic support for students and/or faculty. Proven supervisory experience in Student Affairs at a large research institution. Experience working with a diverse and high achieving student population. Education and Experience: Research oriented graduate degree preferred. Experience in translating observations, findings, and recommendations from analytical studies into a concise and logical written report. Experience working directly with high achieving students, particularly first year and transfer students. Demonstrated experience in transitional and developmental advising. |
|
| Posted Position Purpose |
|---|
| The Assistant Director of Student Affairs manages the student affairs components of University Honors. This includes oversight of recruitment efforts; orientation and transition; requirements for completion; student success and personal growth programming; peer mentor training and leadership; and campus service and civic engagement; thesis development and completion; and professional development including encouraging student involvement in undergraduate research. This individual serves as a recognized resource of high-achieving undergraduate student success programs, especially with a student population that has great diversity and high numbers of low income and first generation students. The Assistant Director supervises two Student Development Coordinators (SAOIII). The Assistant Director of Student Affairs serves with general direction from, and reports to, the University Honors Director.
University Honors is a four year program that selects high achieving participants from the incoming first year students. Additionally, the program provides entry portals for 2nd, 3rd, 4th and Transfer populations. The enrollment of the University Honors community remains between 4-5% of the undergraduate student population.
|
| Posted Minimum Requirements |
| Education: Bachelor's degree in a related field and significant experience as an advanced professional-level student affairs officer or unit manager/lead of a student affairs function or equivalent; or an equivalent combination of college education and experience.
Advising/ Program Management Experience: Management experience in a student/customer/client-centered environment; understanding and knowledge of teaching, learning and human development theories; knowledge of applicable laws, including Federal Education Rights and Privacy (FERPA); ability to analyze policy issues and form solid recommendations; experience in directing and prioritizing workload to meet required deadlines and department objectives; employee hiring, evaluating, directing, disciplining, and complaint resolution; and using professional judgment in addressing issues. Skill in working with a diverse student population. Analytical Thinking: Skill in preparing comprehensive and in-depth analysis. Skill in observing and evaluating the outcomes of a problem to identify the key issues or redirect effort; skill in evaluating the likely success of an idea in relation to the demands of the situation and determining the long-term outcomes of a change in design or operations. Self-Management: Skill in working independently and following through on assignments with minimal direction, setting priorities that accurately reflect the relative importance of job responsibilities; performing a variety of duties, often changing from one task to another. Communication: Superior communication skills to effectively and professionally communicate using tact and diplomacy with internal and external campus community; demonstrated skill in identifying the correct issues to be communicated, the appropriate audience, the method of communication, and the timing of the communication. Ability to maintain confidentiality. Creativity: Ability to take risks and act as a catalyst for change; skill in generating a number of different approaches to problems; skill in developing a vision or image of how a system/process should operate under ideal circumstances; proven ability to create a supportive work environment where new ideas are solicited, evaluated, and implemented. Interpersonal: Demonstrated skill in working as part of a team and collaborating with colleagues and gaining their trust; in maintaining equanimity in the face of resistance, indifference, or hostility; demonstrated ability to work effectively in a strong service environment that is subject to constantly changing priorities. PC Skills: Skill in creating spreadsheets and reports using software applications and information systems, data collection and retrieval, maintaining databases. Problem Solving: Skill in independently researching questions and making appropriate contacts for problem solving, analyzing information, problems, situations, practices, or procedures to identify relevant concerns and patterns or tendencies, and formulate logical and objective conclusions; ability to read and understand complex and/or detailed documents such as proposals, contracts, policies, and procedures. Writing: Skill to independently draft complex letters, memos and reports using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills; draft correspondence and comprehensive reports pertaining to the operations, policies, and procedures. |
| Posted Preferred Qualifications |
| Administrative or Student Services Experience - Academic Environment: Administrative experience in a research university environment providing developmental advising and programmatic support for students and/or faculty. Proven supervisory experience in Student Affairs at a large research institution.
Experience working with a diverse and high achieving student population. Education and Experience: Research oriented graduate degree preferred. Experience in translating observations, findings, and recommendations from analytical studies into a concise and logical written report. Experience working directly with high achieving students, particularly first year and transfer students. Demonstrated experience in transitional and developmental advising. |