General Information
| Payroll Title | STDT AFFAIRS OFCR 3 EX | Title Code | 007965 | Grade/Step | 08 | Working Title | Articulation & Admissions Officer |
|---|---|---|---|---|---|---|---|
| Department Name | Undergraduate Admissions Dept | Supervisor | Vargas, Ricardo R | Department Head | Emily D Engelschall |
Payroll Title of those supervised
| Title Code | Description | FTE |
|---|---|---|
| 4922 | STDT 1 | 1 |
Special Requirements and Conditions
| Valid Driver License |
| Public Driving Record |
| Overtime |
| Travel |
| Travel Outside of Normal Business Hours |
| Other (provide description - max. 300 characters) |
| Other (description) |
|---|
| Mandatory work on predetermined weekends and evenings. |
Level of Supervision Received
| General Direction |
Items Used
| Windows based computers and Printers, MS Office, SIS+ Student Information Systems, and web based programs and online databases. Fax machine, copy machine, multi-line phone, 2 way radio, and motorized cart. |
Position Purpose
| Under the general direction of the Assistant Director of Transfer Recruitment and Evaluation, the Articulation Officer is responsible for the management of the campus-wide articulation system, the planning, implementation and expansion of articulation agreements statewide and transfer initiatives relating to articulation. The position requires extensive knowledge of UC Riverside Undergraduate Admissions policies and curriculum with special emphasis on polices relating to community college course curriculum articulation in addition to all areas of evaluation for freshman and transfer applicants. The position serves as chief liaison with the California Community College Articulation Officers, faculty, counselors, senior administrators, UC Riverside faculty, College Academic Advising and academic department staff regarding policies and general regulations concerning complicated issues and problems related to course articulation. In coordination with the Director and Assistant Director of Transfer Recruitment and Evaluation, recommends policy changes as it relates to community college transfer articulation agreements. Continually reviews and assesses the effectiveness of these articulation agreements. This position is responsible for evaluation of transfer applicants; counseling and advising of the general public including, but not limited to, prospective applicants, parents, faculty, and administration on admission-related issues; and participates in various recruitment and yield activities. The position interprets the complex requirements for admission and makes independent decisions regarding the acceptance of transfer coursework from domestic and international institutions to the University. |
Essential Functions
| Essential Function | % Time |
|---|---|
| Articulation | 70 |
| Technical Analysis and ASSIST Design: Oversees the development, maintenance, and timely publication of UCR annual articulation agreements in the statewide ASSIST database. Writes and publishes verbiage in ASSIST which clearly presents UCR course articulation, undergraduate admission policy, and campus selection criteria. Analyzes and interprets the UCR College Executive Committee Minutes, UCR Academic Senate Minutes, Committee on Course Minutes, and the UCR catalog to compose annual major preparation agreements in ASSIST. Maintains detailed familiarity with the ASSIST software functionality to maximize the use of the available technology to facilitate the on-going maintenance of the UCR/community college articulation agreements. Maintains close relationship with the ASSIST Coordination Site to stay abreast of software enhancements and new technology. Attends ASSIST technical trainings and serves on ASSIST sub-committees to promote the standardization of the articulation format for 4-year institutions. Consultation and Negotiation with UCR Faculty and Staff: Serves as liaison between UCR campus faculty and academic units, and community college campus faculty and academic units regarding the development and maintenance of published articulation agreements. Negotiates and confers with UCR faculty and academic units regarding the revision UCR articulations decisions, as well as changes to major preparation and breadth requirements which affect articulation. Establishes and maintains regular verbal and written contact with University faculty, Associate Deans, and academic advising staff to maintain accurate dissemination of UCR faculty decisions pertaining to articulation and transfer. Advises UCR faculty and staff and CCC faculty about sensitive course credit issues related to statewide and campus articulation concerns, such as IGETC, UC transferability versus articulation, and determination of transferability of courses taken at other 4-year institutions. Community College Liaison and Advisor: Point of contact for community college counselors, faculty, and staff regarding matters related to articulation, including transfer information, major preparation, admission, and eligibility requirements. Serves as the campus liaison regarding IGETC issues and concerns. Establishes and maintains professional relationships with articulation officers regionally and statewide. Interprets policy and procedures and curricular developments established by UC and by UCR faculty committees such as Academic Senate, Board of Admissions & Relations with Schools (BOARS). Serves as campus contact and active participant in the professional organizations local and statewide; i.e., County Articulation Council (CAC), California Inter-segmental Articulation Council (CIAC), Southern California Inter-segmental Articulation Council (SCIAC) Executive Board, Inter-segmental Major Preparation Articulation Council (IMPAC), ASSIST Board of Directors. Ensures continuity between the information recorded in ASSIST and in SIS+. Works with community college articulation officers to support (as appropriate) that the Office of the President accept specific community college course for transfer unit credit. Responds to requests by the UC articulation analyst to obtain UCR faculty opinion on community college course content and applicability. |
|
| Admissions: Recruitment/Evaluations/Counseling | 25 |
| Responsible for admission decisions, to include full consideration of academic record and subject criteria such as special talents, disabilities, low income, personal difficulties, and special programs. Determines eligibility and renders admission and deferral decisions, exercising professional judgment based on broadly written policies. Independently reviews and admits, or denies applicants who do not meet minimum admission criteria. Clears or cancels provisional admission by assessing and verifying all official final documents for satisfaction of conditions of admission. Performs course by course evaluation of transfer credits. Responds appropriately to verbal & written inquires. Performs preliminary evaluations and counsels students and counselors regarding appropriate transfer courses for UC Riversideâs general education requirements, Transfer Admission Guarantee (TAG) requirements via the UC Transfer Admissions Planner. Conducts admission advising on campus and at community colleges to perspective students, parents and counselors, distributing UC Riverside recruitment materials as appropriate. | |
| Reporting and Other duties as assigned | 5 |
| Prepare reports at the end of recruitment cycles and end of the academic year providing detailed accounts of college and high school visits and presentations made at college fairs and other. The end of the year report will provide suggestions for improvements in the upcoming year. Work as part of a team in the planning and organization of strategies to meet unit needs to include participation in committees and ongoing evaluation development projects. | |
Minimum Requirements
| Minimum Requirement | Display Ranking |
|---|---|
| 1 | |
| Bachelor's degree in a related field and significant experience as a professional or advanced professional-level student affairs officer or equivalent; or an equivalent combination of college education and experience. | |
| 2 | |
| Demonstrated experience with ASSIST, course articulation, undergraduate admission policy, and campus selection criteria. | |
| 3 | |
| Ability to effectively communicate, both orally and in writing, with the wide range of audiences served by Undergraduate Admissions, to include students, faculty, administrators and the general public using various media formats. | |
| 4 | |
| Skill in analyzing information, problems, situations, practices, or procedures to identify relevant concerns, identify patterns or tendencies, formulate logical and objective conclusions | |
| 5 | |
| Demonstrated undergraduate experience in: a) recruitment of prospective students; b) evaluating applications, transcripts, and supplemental documentation; and c) making admissions decisions on prospective applicants, to include full consideration of academic records and subjective criteria. | |
| 6 | |
| Ability to work effectively and efficiently in a fast-paced environment that is subject to constantly changing priorities. Skill in organizing and setting priorities that accurately reflect the importance of the job responsibilities. | |
| 7 | |
| Ability to work effectively as an individual, a team member, and with diverse groups. | |
| 8 | |
| Demonstrated leadership skills to organize and direct technical support services within a higher-education environment. | |
| 9 | |
| Excellent skills in operating a computer to retrieve and enter data in a student information system or large data base. Must have experience working with Microsoft Office (Word, Excel, power point) and other business software. | |
| 10 | |
| Operating knowledge of the applicable federal and state regulations governing undergraduate admissions and other areas related to the responsibilities of the job. | |
Preferred Qualifications
| Preferred Qualification | Display Ranking |
|---|---|
| 1 | |
| Master's degree in a related field and/or prior experience as a professional level student affairs officer or equivalent; or an equivalent combination of college education and 3-5 years of experience. | |
| 2 | |
| Past/current member of the California Inter-Segmental Articulation Council. | |
| 3 | |
| Knowledge of college curriculum development, the university transfer process from community colleges, and regulations, policies, and programs related to the role and responsibilities of an articulation officer. | |
| 4 | |
| Demonstrated skill in research, data analysis, and interpretation of complex, multi-layered data to draw conclusions. | |
| 5 | |
| Demonstrated skill in communicating respectfully and sensitively with people at various levels within organizations who are diverse in their cultures, language groups and abilities. | |
| 6 | |
| Demonstrated experience working with a Student Information system. | |
| 7 | |
| Demonstrated experience working with an on-line application evaluation tool. | |
| Posted Position Purpose |
|---|
| Under the general direction of the Assistant Director of Transfer Recruitment and Evaluation, the Articulation Officer is responsible for the management of the campus-wide articulation system, the planning, implementation and expansion of articulation agreements statewide and transfer initiatives relating to articulation. The position requires extensive knowledge of UC Riverside Undergraduate Admissions policies and curriculum with special emphasis on polices relating to community college course curriculum articulation in addition to all areas of evaluation for freshman and transfer applicants. The position serves as chief liaison with the California Community College Articulation Officers, faculty, counselors, senior administrators, UC Riverside faculty, College Academic Advising and academic department staff regarding policies and general regulations concerning complicated issues and problems related to course articulation. In coordination with the Director and Assistant Director of Transfer Recruitment and Evaluation, recommends policy changes as it relates to community college transfer articulation agreements. Continually reviews and assesses the effectiveness of these articulation agreements. This position is responsible for evaluation of transfer applicants; counseling and advising of the general public including, but not limited to, prospective applicants, parents, faculty, and administration on admission-related issues; and participates in various recruitment and yield activities. The position interprets the complex requirements for admission and makes independent decisions regarding the acceptance of transfer coursework from domestic and international institutions to the University.
Come join our 35+ person team and contribute to UCR's reputation for extraordinary diversity, superior value, groundbreaking research and graduates who succeed. As part of the selection process, the final candidates will be asked to participate in a presentation skills assessment. |
| Posted Minimum Requirements |
| 1. Bachelor's degree in a related field and significant experience as a professional or advanced professional-level student affairs officer or equivalent; or an equivalent combination of college education and experience.
2. Demonstrated experience with ASSIST, course articulation, undergraduate admission policy, and campus selection criteria 3. Ability to effectively communicate, both orally and in writing, with the wide range of audiences served by Undergraduate Admissions, to include students, faculty, administrators and the general public using various media formats. 4. Skill in analyzing information, problems, situations, practices, or procedures to identify relevant concerns, identify patterns or tendencies, formulate logical and objective conclusions 5. Demonstrated undergraduate experience in: a) recruitment of prospective students; b) evaluating applications, transcripts, and supplemental documentation; and c) making admissions decisions on prospective applicants, to include full consideration of academic records and subjective criteria. 6. Ability to work effectively and efficiently in a fast-paced environment that is subject to constantly changing priorities. Skill in organizing and setting priorities that accurately reflect the importance of the job responsibilities 7. Ability to work effectively as an individual, a team member, and with diverse groups. 8. Demonstrated leadership skills to organize and direct technical support services within a higher-education environment. 9. Excellent skills in operating a computer to retrieve and enter data in a student information system or large data base. Must have experience working with Microsoft Office (Word, Excel, power point) and other business software. 10. Operating knowledge of the applicable federal and state regulations governing undergraduate admissions and other areas related to the responsibilities of the job. |
| Posted Preferred Qualifications |
| 1. Master's degree in a related field and/or prior experience as a professional level student affairs officer or equivalent; or an equivalent combination of college education and 3-5 years of experience.
2. Past/current member of the California Inter-Segmental Articulation Council 3. Knowledge of college curriculum development, the university transfer process from community colleges, and regulations, policies, and programs related to the role and responsibilities of an articulation officer. 4. Demonstrated skill in research, data analysis, and interpretation of complex, multi-layered data to draw conclusions. 5. Demonstrated skill in communicating respectfully and sensitively with people at various levels within organizations who are diverse in their cultures, language groups and abilities. 6. Demonstrated experience working with a Student Information system. 7. Demonstrated experience working with an on-line application evaluation tool. |